HR Officer - I

SGS Consulting; Williamstown (NJ); On-site; USD 75,000 - 110,000; Full time

Job summary

SGS Consulting in Williamstown, NJ seeks a Payroll & Benefits Administrator to manage North America payrolls and Canada payroll, ensuring accuracy and regulatory compliance. The role also handles benefits administration, audits, and tax notices in coordination with HR and Finance.

The ideal candidate will have a bachelor's degree in HR or related field with at least five years of US benefits administration and US/Canada payroll experience, including knowledge of ERISA, PPACA, COBRA, HIPAA, FMLA,

Qualifications

• Minimum a bachelor's degree in a related field (HR or Business) with at least five years in US benefits administration and US/Canada Payroll.
• Knowledge of ERISA, PPACA, COBRA, HIPAA, FMLA, ADA and other benefits regulations.
• Familiarity with HR policies and processes.

Responsibilities

• Oversee North America payrolls (salary, tax, time & attendance) via the payroll vendor, ensuring timeliness, accuracy, and compliance.
• Ensure Canada payroll is processed accurately in the local system with proper data controls.
• Register legal entities with Tax Authorities and handle tax notices with authorities/service providers.
• Analyze payroll and tax issues, recommending corrective actions and supporting Finance on related matters.
• Coordinate with external service providers for expatriate and stock option payroll validation.
• Manage overpayments/underpayments and support audits by reconciling payroll and tax data.
• Administer North America benefits programs and ensure regulatory compliance.
• Supervise benefits and global mobility reporting; oversee annual notices and discrimination testing.
• Coordinate with HR/Finance and external parties to resolve complex benefits issues and billing.
• Support new hire onboarding and policy administration.

Skills

Attention to detail

Reporting analytics

Interpersonal skills

Under pressure

Proactive mindset

Problem solving

Education

Bachelor's degree in HR or related field

Job description

Job Responsibilities:

• Ensure that North America payrolls (salary, tax, time & attendance) are processed timely & accurately by the payroll vendor, and in a compliant manner (including controls, audit trails in place)
• Ensure Canada payroll is processed timely & accurately - responsible for ensuring employee data is recorded accurately & payroll processed in the local payroll system (including controls, audit trails in place)
• Register legal entities with Tax Authorities. Follow-up with government and external Service provider on Tax notices.
• Analyze payroll & tax issues and recommend corrective actions. Support Finance in resolving Payroll related Finance issues.
• Responsible for working with external Service Provider in validation & review of payroll for Expatriates and Stock Option processing
• Responsible for management of overpayments & underpayment claims as well as the support for various external & internal audits like employee benefit & Pension audit, worker's compensation audit etc., by reconciling payroll and tax data
• Responsible for the overall implementation and administration of the benefits programs and procedures for North America.
• Ensure programs meet employee needs, are compliant with legal requirements and assess feasibility. Have oversight into Compensation & Global Mobility operations.
• Coordinate and correspond with various internal (e.g. HRBP, Finance) and external customers e.g. external agencies and plan administrators) for the resolution of complex/non-routine benefits administration and claims as well as billing issues. Assist employees, as needed, in resolving and/or explaining complicated benefits issues.
• Ensure timely & accurate completion of benefits, compensation & global mobility compliance reporting, including activities related to annual required notices/filings, internal audit processes and discrimination testing.
• Manage the performance of external Benefits Vendors to ensure they meet service level requirements and continue to provide quality services to employees.
• Responsible for annual enrollment activities, including but not limited to: ensuring vendors & internal parties have updated premium rates & contribution information; managing user testing & validation of vendor websites.
• Support in new hire coordination/onboarding activities as well as policy administration

Skills:

• Exceptional adherence to detail, efficiency and accuracy.
• Good reporting analytics skills with sound knowledge of MS-Office
• Excellent interpersonal and customer facing skills; Strong team player, able to work effectively with diverse client groups
• Ability to work effectively under pressure whilst retaining a strong eye for detail; assimilating information quickly and accurately.
• Proactive and self-motivated, customer focused with a 'can do' attitude. Acts with speed and is decisively in a crisis or other time-sensitive situation.
• Good problem solving/troubleshooting skills. Ability to identify and drive continuous improvements.

Education/Experience:

• Minimum, bachelor's degree in related field (Human Resources or Business) with a minimum of five years of experience in US benefits administration and US/Canadian Payroll
• Knowledge of major HR legislation, including ERISA, PPACA, COBRA, HIPAA, FMLA, ADA and other benefits-related regulatory requirements
• Knowledge of HR policies and processes