HR & Office Operations Specialist

Orla Mining Ltd.; Elko (NV); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Equinox Gold is seeking an experienced office administrator to support HR, Community Relations, and Health & Safety. The role focuses on accurate record keeping, onboarding coordination, and front-office duties to ensure smooth operations.

You will manage HR records, assist with onboarding, and handle communications with internal and external stakeholders. A minimum of five years in office management and proficiency with MS Office are required, with mining experience preferred.

Qualifications

• Five years’ experience as an office manager or business assistant.
• Experience with mining preferred.
• Experience with graphic arts and communication preferred.
• Must be proficient with computers and software, including Microsoft Excel, Word and PowerPoint.
• Must be legally authorized to work in the U.S. for any employer.
• Must be a minimum of 21 years of age with a clean driving record.

Responsibilities

• Maintain accurate employee, medical, and training records in paper and electronic systems.
• Enter and update employee data in HRIS, benefits, security, and related systems.
• Track completion of onboarding, policy acknowledgments, and training documentation.
• Serve as a primary point of contact for employee questions and HR support.
• Coordinate new hire onboarding, orientation, training, screenings, and related logistics.
• Manage employee badging, security access, and personnel photo records.
• Track employee and contractor hours and prepare routine reports.
• Support employee setup needs, including equipment, business cards, and nameplates.
• Manage incoming communications, mail, shipping, and front-office administrative functions.
• Maintain office supplies, equipment, and building security records.
• Coordinate meetings, travel arrangements, site tours, and company events.
• Assist with social media, external communications, and stakeholder inquiries.
• Create and update presentations, newsletters, reports, graphics, and community outreach materials.
• Support community engagement activities, events, sponsorships, donations, and partnership programs.
• Maintain stakeholder engagement records and community feedback tracking systems.
• Foster positive relationships with employees, community members, organizations, and external stakeholders.
• Perform other administrative, HR, and communications duties as assigned.

Skills

Office management

Mining experience

Graphic design and communication

Computer literacy

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Equinox Gold is seeking an experienced office administrator to support HR, Community Relations, and Health & Safety. The role focuses on accurate record keeping, onboarding coordination, and front-office duties to ensure smooth operations.

You will manage HR records, assist with onboarding, and handle communications with internal and external stakeholders. A minimum of five years in office management and proficiency with MS Office are required, with mining experience preferred.