HR & Office Onboarding Assistant (Entry-Level)

US Lawns; Roanoke (VA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Health Savings Account

Wellness incentive program

401(k) Retirement Plan

Dental

Life Insurance

Direct Deposit

Job summary

Southern Team is seeking an Office Administrator in Roanoke, VA to provide day-to-day HR and accounting support. This entry-level role reports to the HR Manager and is ideal for detail-oriented individuals building a foundation in Human Resources.

You will handle onboarding, I-9 verification, benefits enrollment support, file maintenance, and routine HR inquiries, while collaborating with the HR team to maintain confidentiality and accuracy.

Qualifications

• High school diploma or equivalent; associate's preferred.
• 0–2 years of admin or HR-related experience; internship or coursework in HR is a plus.
• Strong attention to detail and accuracy, especially with compliance docs (I-9s, background checks).
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Solid organizational and time-management skills; able to manage multiple tasks and deadlines.
• Proficiency with Microsoft Office; familiarity with HRIS or ATS is a plus.
• Clear written and verbal communication skills.
• Comfortable working independently and as part of a team.

Responsibilities

• Coordinate new hire onboarding: prepare offers, schedule orientation, set up files, ensure first-day smoothness.
• Track and follow up on pre-employment background and DMV checks; escalate as needed.
• Complete Form I-9 verification and maintain documentation per federal requirements.
• Conduct periodic I-9 audits and support corrective actions.
• Assist with benefits open enrollment: distribute materials, answer questions, process forms.
• Scan and file employee documents; maintain confidential records.
• Order uniforms, business cards, and name tags.
• Answer routine HR policy questions; escalate complex issues.
• Support HR functions: employment verifications, HRIS data entry, audits.
• Maintain confidentiality of employee records.

Skills

MS Office

HRIS familiarity

Attention to detail

Communication skills

Team orientation

Discretion

Education

High school diploma

Associate's degree in HR or related field

Tools

HRIS software

Applicant Tracking System (ATS)

Job description

Southern Team is seeking an Office Administrator in Roanoke, VA to provide day-to-day HR and accounting support. This entry-level role reports to the HR Manager and is ideal for detail-oriented individuals building a foundation in Human Resources.

You will handle onboarding, I-9 verification, benefits enrollment support, file maintenance, and routine HR inquiries, while collaborating with the HR team to maintain confidentiality and accuracy.