HR Office Assistant

Virginia's Community College System; Richmond (VA); On-site; USD 23,000 - 25,000; Part time

Job summary

Southwest Virginia Community College seeks a part-time HR Office Assistant to support HR operations in Tazewell, Virginia. The role includes part-time hiring, adjunct contracts, FMLA paperwork, and file maintenance, with up to 29 hours per week and a pay range of $16.83 to $18 per hour. Onsite work is required.

You will learn state HRIS systems such as HCM, Cardinal, PeopleAdmin, and Avature while performing assigned duties.

Qualifications

• Strong verbal and written communication skills.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Ability to learn and effectively use new software, technology, and systems.
• Ability to adapt to changing priorities, processes, and workplace needs.
• Demonstrated curiosity, initiative, and willingness to learn.
• Ability to exercise discretion, tact, and sound judgment in workplace interactions and when handling confidential and sensitive information.
• Demonstrated customer service skills and the ability to interact professionally and respectfully with employees, applicants, and other constituents.
• Ability to work effectively and collaboratively within the department and colleagues across the college.
• Ability to understand and follow applicable college policies and procedures and federal, state, and local employment laws and regulations.

Responsibilities

• Handle all part-time hiring and adjunct contracts.
• Process FMLA paperwork and maintain files.
• Learn state HRIS systems including HCM, Cardinal, PeopleAdmin, and Avature.
• Provide general HR office support and record-keeping.
• May perform other duties as assigned and assist during emergencies as needed.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Learning agility

Discretion and judgment

Customer service

Team collaboration

Policy understanding

Job description

Working Title HR Office Assistant Role Title Admin and Office Spec III Role Code 19013-SW FLSA Nonexempt Pay Band 03 Position Number 294W0003 Agency Southwest Virginia Community College Division Southwest Virginia Community College (Div) Work Location Tazewell - 185 Hiring Range $16.83 to $18 per hour Emergency/Essential Personnel No EEO Category 6-Administrative Support Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

Up to 29 hours per week.

Sensitive Position No Job Description

Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, SWCC offers associate’s degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. SWCC also has associate degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

Why Join SWCC?

Be part of an institution that transforms lives through education. At SWCC, you’ll contribute to student success, support our communities, and work alongside dedicated colleagues in a welcoming and supportive environment.

SWCC seeks a part-time HR professional to join the team. The selected individual will have the opportunity to learn state HRIS systems including HCM, Cardinal, PeopleAdmin, and Avature as well as additional cloud-based training systems. This position will be responsible for all part-time hiring, adjunct contract processing, FMLA paperwork, file maintenance, and other duties as assigned.

Must be available to work onsite.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Strong verbal and written communication skills.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Ability to learn and effectively use new software, technology, and systems.
• Ability to adapt to changing priorities, processes, and workplace needs.
• Demonstrated curiosity, initiative, and willingness to learn.
• Ability to exercise discretion, tact, and sound judgment in workplace interactions and when handling confidential and sensitive information.
• Demonstrated customer service skills and the ability to interact professionally and respectfully with employees, applicants, and other constituents.
• Ability to work effectively and collaboratively within the department and colleagues across the college.
• Ability to understand and follow applicable college policies and procedures and federal, state, and local employment laws and regulations.

Additional Considerations

• Previous experience working in human resources
• Demonstrated interest in human resources and continued professional growth.

Operation of a State Vehicle No Supervises Employees No Required Travel

Occasional travel may be required.

Additional Information Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/102510