HR-Office Administrator

OPTO International Inc; Wood Dale (IL); On-site; USD 35,000 - 50,000; Part time

Benefits offered by this job

Collaborative work environment

Reasonable accommodation for disabilities

Job summary

A leading fixture design company in Wood Dale seeks an HR Office Administrator for a 3-month contract. This role involves onboarding new employees, managing benefits enrollment, and providing HR support. Strong organizational skills and experience with HRIS systems, preferably ADP, are required. The position is office-based and offers a collaborative environment. Ideal for someone with administrative or HR support experience who excels in customer service and bilingual communication.

Qualifications

• 1–3 years of administrative or HR support experience.
• Experience with HRIS systems, preferably ADP.
• Strong ability to maintain confidentiality.

Responsibilities

• Coordinate onboarding activities for new hires.
• Assist employees with benefits enrollment.
• Provide first-level HR support for employee inquiries.

Skills

Organizational skills

Customer service skills

Bilingual communication skills

Education

Associate’s or Bachelor’s degree in Human Resources or Business Administration

Tools

ADP HRIS system

Job description

About OPTO

OPTO designs and manufactures retail fixtures for domestic and international markets. We are a design-led company driven by innovation, a passion for helping our clients succeed, and communication. Our team applies creative thinking across customer proposals, product development, and operations to deliver tailored retail solutions. The excitement, innovation, and passion from all of our team members allows us to curate the best solutions for any retail environment. With in-house engineering and a responsive, collaborative culture, we adapt quickly to customer needs and provide industry-leading speed and reliability, earning long-term partnerships through performance and trust.

What we are looking for

The HR Office Administrator provides administrative support to the Human Resources department while also assisting with front desk operations. This 3-month contract position supports onboarding activities, benefits enrollment, HR system troubleshooting, employee records management, and general office coordination. The role also serves as a first point of contact for employees and visitors, helping route calls and inquiries appropriately.

Key Responsibilities

• Onboarding

  Coordinate onboarding activities for new hires, including preparation and collection of required documentation. Track completion of onboarding tasks and ensure forms are submitted and processed in a timely manner. Manage employment eligibility documentation, including I-9 forms and Employment Authorization Document (EAD) updates.

• Benefits Enrollment

  Assist employees with benefits enrollment and respond to general benefits-related questions. Monitor enrollment deadlines and support timely completion of required documentation.

• Employee Support

  Provide first-level support for employee questions related to HR processes and systems. Assist employees with troubleshooting within the ADP system, including employee self-service access. Maintain accurate and confidential employee records in accordance with company policies.

• Front Desk & Administrative Support

  Provide front desk coverage, greeting visitors and routing calls to the appropriate departments. Manage the HR attendance line and direct messages to supervisors or HR as needed. Assist with translating internal documents and communications for other departments as needed. Provide general administrative support to the HR team, including document preparation, filing, and responding to employee inquiries. Receive requests, track, and maintain inventory of company t-shirts. Order and restock coffee and kitchen supplies and assist with maintaining coffee machines. Coordinate and order lunches for executive meetings and team meetings as needed.

Skills & Qualifications

• 1–3 years of administrative, HR support, or office coordination experience.
• Experience with HRIS systems; familiarity with ADP preferred.
• Strong organizational and customer service skills.
• Ability to maintain confidentiality and handle sensitive information.
• Bilingual communication skills

Preferred Skills & Experience

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field, or HR certification preferred (e.g., SHRM-CP, SHRM-SCP, or PHR).

Work Environment and Physical Requirements

This position is based in an office environment. The role involves sitting and standing at a desk, frequent in-person and phone communication, and the regular use of standard office equipment, including phones and computers.

Accessibility Accommodation Statement

OPTO is committed to providing qualified individuals with disabilities reasonable accommodations to perform the essential functions of their jobs. If you (or another applicant you know) require assistance accessing or reading this job posting or need accommodations during the application process, please contact [e-mail]. OPTO will provide reasonable accommodations to ensure equal access to the application process in accordance with applicable state and federal law.

Equal Employment Opportunity Policy

OPTO is an equal opportunity employer. OPTO prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.