HR & Legal Records Specialist

CCSOC CCS Facility Services - Orange County, Inc.; Irvine (CA); On-site; USD 80,000 - 85,000; Full time

Job summary

CCS Facility Services is seeking a Human Resources and Legal Specialist to manage subpoenas, records requests, and related HR records. The role acts as the liaison among HR, Payroll, Operations, and legal counsel to ensure timely, accurate production in compliance with policy and law.

The ideal candidate has experience in legal administration or HR records, strong organizational skills, and proficiency with Microsoft Office. Bilingual English/Spanish is a plus, with confidentiality a must.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Experience in legal administration, records management, HR, payroll, or related admin roles preferred.
• Experience handling subpoenas, personnel records, payroll records, or confidential employee information is strongly preferred.
• Bilingual in English and Spanish is a plus.
• Proficiency in Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Receive, review, log, and track subpoenas and formal requests for records.
• Coordinate collection and production of responsive records from HR, Payroll, and Operations.
• Review records for completeness and escalate complex requests to HR leadership or legal counsel.
• Maintain a centralized tracking system for subpoenas and records requests.
• Communicate with attorneys, government agencies, and subpoena services as needed.
• Maintain organized and confidential electronic records per privacy and retention policies.
• Assist with legal holds, audits, and compliance-related projects.
• Perform other related duties as assigned.

Skills

Bilingual English/Spanish

Organizational skills

Communication skills

Confidentiality

Time management

Microsoft Office

HRIS experience

Education

Associate degree or related field

High school diploma or equivalent

Tools

HRIS

Document management systems

Case-tracking systems

Job description

CCS Facility Services is seeking a Human Resources and Legal Specialist to manage subpoenas, records requests, and related HR records. The role acts as the liaison among HR, Payroll, Operations, and legal counsel to ensure timely, accurate production in compliance with policy and law.

The ideal candidate has experience in legal administration or HR records, strong organizational skills, and proficiency with Microsoft Office. Bilingual English/Spanish is a plus, with confidentiality a must.