HR Generalist - Part-Time

IDERA Software; United States; Remote; GBP 13,000 - 23,000; Part time

Job summary

IDERA Software is seeking an experienced HR Administrator to support the UK and international teams across five countries. Based remotely with 20 hours per week, you will manage employee records, absence, recruitment-to-termination processes, and policy updates in line with local law and company policy.

You will advise managers, handle confidential information, and coordinate with Finance and Legal for references, data protection, and compliance.

Qualifications

• Educated to degree level and/or experience in general HR administration.
• Must be CIPD qualified or equivalent experience.
• Significant international HR management experience, ideally across several countries.
• Knowledge of UK employment law and international employment law.

Responsibilities

• Provide HR administration for UK and international teams across five countries.
• Manage employee records, annual leave, absences, and documentation.
• Liaise with Finance and Operations on employee data and references.
• Support probation tracking, new starters, leavers, and data checks.
• Explain policies to managers and employees and ensure confidentiality.

Skills

HR generalist management

International HR experience

UK employment law knowledge

Communication skills

Prioritisation & deadlines

Education

Bachelor's degree or equivalent

CIPD qualification or equivalent

Tools

MS Word

MS Excel

MS PowerPoint

Job description

This role reports to the VP of HR who is based in the USA.

Purpose of Role

The purpose of this role is to provide ongoing HR administration services to the UK and international teams spanning five countries, ensuring that all legal requirements relating to employment and management of individuals across the international division are met. Specifically, this will include ensuring that all employee relations issues and employee-related processes from recruitment to termination are handled fairly, equitably, and in accordance with local legislative requirements, company policy, and good practice. This role will also provide advice and support to local managers in all necessary areas, and suggest changes to keep Embarcadero (and other Idera Inc. subsidiaries) up to date with good practice and workplace trends.

Key Customers

• All employees based in the international Company
• External Agencies

Location & Working Terms

• The working hours will be 20 hours per week. The precise working days, hours, and pattern will be arranged to suit the job holder and the needs of the business
• This role is remote
• The International region currently covers employees in the following countries: Czech Republic, France, Germany, Netherlands, and the UK. Flexibility is required to occasionally work outside normal working hours to deal with telephone calls and to participate in remote meetings in other time zones

Responsibilities and Duties

• Database management
• Managing annual leave and monitoring of all absences
• Creating and tracking employee documentation
• Liaising with the Finance team and Operations team regarding Employee data
• Obtaining employment references
• Tracking probation
• Processing new starters and leavers
• Filing and record keepingGuiding and assisting managers in handling all sensitive employee relations issues inaccordance with prevailing local legislative requirements, and in accordance withcompany policy
• Providing confidential support to employees
• Ensuring company policies and the Staff Handbook are kept up to date with legal, policy,and procedural changes throughout the international region, and advising the businesson necessary changes
• Acting as the main point of contact to explain any policy queries to managers andemployees
• Helping managers conduct interviews and other sensitive staff meetings as and whenrequired
• Supporting managers in handling disciplinary and grievance issues
• Managing terminations and redundancy meetings and handling associateddocumentation, legal discussions and advice
• Monitoring and assisting line managers with the management of long-term sicknessabsence
• Producing job offers and contracts of employment across the international division (indual/foreign languages with appropriate support where required)
• Providing references for employees needing company backing formortgages/loans/housing, and on work records for ex-employees seeking newemployment
• Managing personal data updates for payroll and record keeping purposes
• Conducting an annual data check exercise, updating all necessary records and files
• Handling incoming emails from third-party providers and inquiries
• Acting as the primary point of contact for solicitors and lawyers in the event of anyemployee disputes, or when expert legal advice is required to support the business
• Assisting the Finance team in managing employee benefits, and undertaking ad hocwork and administration related to employee benefits as required
• Participating in due diligence and merger/acquisition/TUPE work from time to time andensuring that all employee-related matters arising as part of such projects are handled ina timely and professional manner
• Undertaking special HR-related projects and other activities from time to time asrequested

As with all jobs at Idera, the company expects that any employee will be flexible and willing to undertake any other duties from time to time which are reasonably requested by their manager.

Key Targets and KPIs

• Reports to be submitted weekly, monthly, and annually as needed
• Absence monitored weekly
• References to be obtained within the employee’s probationary period
• New employee details to be provided to Finance before the payroll deadline

Qualifications, Experience & Personal Skills

• Educated to degree level and/or experience in general office administration in an HRenvironment
• Must be fully CIPD qualified or equivalent experience
• Must have significant commercial Generalist HR management experience at a seniorlevel, ideally in a small team or autonomous standalone role
• Must have some international HR experience and knowledge, ideally including acrosssome of the countries in which the international division operates
• Ideally will have worked in the software sector and for a US-owned organisation
• Must have and be able to maintain strong, up-to-date knowledge of UK employment law,and good general knowledge of other international employment law in relevant countries
• Must have experience of liaising with international lawyers to take detailed advice, andthen be confident and competent to act unilaterally upon it and be the onward conduit toadvise the business
• Must have experience of working with multiple priorities and meeting deadlines, often ina pressured environment
• Must have good business acumen
• Must have solid MS Word, Excel and PowerPoint skills
• Able to take direction or work independently and produce results with minimalsupervision
• Excellent written, verbal, and interpersonal communication skills in English; a secondEuropean language would be useful but is not a prerequisite
• Self-motivated and organised with the ability to prioritise effectively
• Process-driven, with strong attention to detail and a high level of accuracy
• Ability to maintain confidentiality of information, written or spoken, with regard to allemployee matters
• Approachable and professional, with the ability to exercise tact and discretion at alltimes

An Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

By submitting your application, you acknowledge that Idera, Inc. will process and retain your resume and related personal information solely for recruitment and hiring purposes. Resumes of unsuccessful candidates will be securely deleted within twelve (12) monthsof the hiring decision, unless a longer period is required by law or you provide explicit consent for continued retention (e.g., for consideration for future opportunities).

In compliance with applicable privacy laws, including the EU General Data Protection Regulation (GDPR), you have the right to request access to, correction of, or deletion of your personal information at any time by contacting [e-mail]. Idera, Inc. does not sell candidate data and will ensure that all personal information is processed securely and in accordance with relevant data protection regulations.