HR Generalist/Execute Support

Presence From Innovation LLC; Hazelwood (MO); On-site; USD 65,000 - 67,000; Full time

Benefits offered by this job

Meals/perks not listed

Job summary

PFI Instore is seeking a detail-oriented HR Generalist/Executive Support to back daily HR operations and temporary staffing needs across multiple Missouri locations, with on-site responsibilities.

Responsibilities include benefits invoice reconciliation, timecard management, onboarding, HRIS administration, employee file maintenance, OSHA 300 reporting, and coordination with staffing agencies. The ideal candidate balances priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree in HR, business admin, or related field (preferred).
• 2–4 years HR or related administrative experience, including employee file maintenance.
• Experience with temporary staffing coordination and staffing agencies preferred.
• Familiarity with HRIS, timekeeping, benefits administration, and recruiting processes.
• OSHA 300 reporting experience preferred.

Responsibilities

• Maintain accurate employee files, personnel records, HRIS data, and confidential documentation.
• Coordinate temporary labor, onboarding, and liaise with staffing agencies.
• Manage timecards and reconcile benefits invoices; attend payroll meetings.
• Support job postings, candidate scheduling, interviewing, onboarding, and orientation.
• Assist OSHA 300 log reporting and HR compliance tasks.
• Provide executive support: travel planning, calendar management, meeting coordination.
• Attend weekly HR and biweekly payroll meetings; track actions and follow-ups.
• Float between multiple Missouri locations and provide coverage as needed.

Skills

HR Administration

Temporary staffing coordination

Recruiting coordination

Confidentiality

Interpersonal communication

Education

Bachelor's degree in HR or related field

Tools

HRIS

Microsoft Office

Microsoft Teams

Timekeeping systems

Job description

Job Description: HR Generalist/Executive Support

Company: PFI Instore
Salary Range: $65,000–$67,000 annually
Work Environment: On-site, multi-location support

Position Summary

PFI Instore is seeking a detail-oriented, highly organized, and confidential HR Generalist/Executive Support to support daily human resources operations and temporary staffing needs across multiple locations. Responsibilities include benefits invoice reconciliation, timecard management, onboarding, recruiting, HRIS administration, employee file maintenance, OSHA 300 reporting, new hire orientation, and temporary staffing coordination. This position provides comprehensive administrative and executive support, including travel planning, calendar management, and coordination of key priorities.

The ideal candidate is professional, dependable, adaptable, and comfortable balancing multiple priorities in a fast-paced, on-site environment.

Key Responsibilities

• HR Administration: Maintain accurate employee files, personnel records, HRIS data, and confidential documentation.
• Temporary Staffing Support: Assist with coordinating temporary labor, communicating staffing needs, tracking assignments, monitoring attendance and timecards, supporting temporary worker onboarding, and serving as a liaison between staffing agencies, supervisors, and HR.
• Payroll & Benefits: Manage timecard processes, reconcile benefits invoices, research discrepancies, and attend biweekly payroll meetings.
• Recruiting & Onboarding: Assist with job postings, candidate scheduling, interview coordination, hiring documentation, onboarding, and new hire orientation for employees and temporary staff.
• Compliance & Reporting: Support OSHA 300 log reporting, maintain required HR documentation, and assist with compliance-related administrative tasks.
• Administrative & Executive Support: Maintain calendars, coordinate meetings, use Microsoft Teams for communication, and provide select executive assistant support as needed.
• Meetings & Communication: Attend weekly HR meetings and biweekly payroll meetings, track follow-up items, and communicate professionally with employees, management, and staffing partners.
• Multi-Site Support: Float between the Logistics Center, Missouri Bottom, and Park 370 locations in Hazelwood, Missouri. Provide scheduled coverage at the Owensville, Missouri location, approximately 1.5 hours from St. Louis.
• Office Operations: Perform frequent standing, scanning, filing, document handling, and other hands-on administrative duties.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field. (preferred)
• 2–4 years of HR or related administrative experience, including employee file maintenance.
• Experience or familiarity with temporary staffing coordination, staffing agencies, or workforce scheduling preferred.
• Familiarity with HRIS platforms, timekeeping systems, benefits administration, and recruiting processes.
• OSHA 300 reporting experience preferred.
• Proficiency with Microsoft Office and Microsoft Teams.
• Excellent organizational skills, attention to detail, and ability to manage competing priorities.
• Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive employee and company information.
• Professional communication and interpersonal skills.
• Willingness to travel between assigned company locations and provide scheduled coverage in Owensville, Missouri.

Physical & Work Environment Requirements

This is an on-site position requiring regular interaction with employees, temporary staff, staffing agencies, and company leadership. Duties include extended periods of standing, frequent scanning and filing, and handling physical employee records. The successful candidate must be comfortable balancing administrative responsibilities with hands-on HR and staffing support.

Compensation

Annual salary: $65,000–$67,000, based on qualifications and experience.

PFI Instore is seeking a dependable, service-oriented HR professional who values accuracy, discretion, flexibility, and professionalism while supporting HR operations and temporary workforce needs across multiple locations.

PFI is proudly an EOE!