HR Generalist

University of Illinois Urbana-Champaign; Urbana (IL); On-site; USD 60,000 - 65,000; Full time

Job summary

The University of Illinois Urbana-Champaign is seeking a Human Resource Generalist to manage a range of HR activities, from payroll and time reporting to recruiting and employee relations, with a focus on compliance and service excellence.

This 100% full-time Civil Service 5020 position offers responsibilities across HRIS, appointments management, development support, and policy adherence, with a start date as soon as possible and a salary between $60,000 and $65,000 depending on experience.

Qualifications

• Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration, or a closely related field.
• Two (2) years (24 months) of work experience performing professional-level human resources duties.

Responsibilities

• Process payroll and timesheets, including summer salary.
• Address complex timesheet/leave issues and return timesheets/leave requests.
• Process routine and non-routine pay adjustments.
• Administer and track FMLA, PFLA, or other managed leave categories.
• Counsel and resolve issues related to leave and inform staff of regulations.

Skills

Payroll processing

Leave management

HRIS

Employee relations

Recruitment

Policy compliance

Education

Bachelor's degree in HR or related field

Job description

Human Resource Generalist

University of Illinois Urbana-Champaign

Job Summary: The HR Generalist manages a variety of human resource activities and assists with complex human resource issues, escalating as needed.

Duties & Responsibilities

Payroll, Time Reporting, and Leave Management (40%)

• Process payroll and timesheets, including unique payments like summer salary.
• Address complex timesheet/leave issues and return timesheets/leave requests as needed.
• Process routine and non-routine pay adjustments.
• Administer and track FMLA, PFLA, or other managed leave categories.
• Counsel and resolve issues related to leave. Inform staff of all regulations/policies relating to leave usage and time reporting.

HR Information Systems & Appointments Management (20%)

• Responsible for employee appointments, troubleshooting transactions to ensure accurate results and escalating complex issues as needed.
• Enters routine and non-routine data and pulls reports/
• Ensures accuracy of input data and reports and/or resolves minor discrepancies.
• May develop new reports.
• Participates in appropriate system testing and/or feedback.

Employee Learning and Professional Development (5%)

• Leads or supports the delivery of informational or training sessions utilizing prescribed documentation.
• Informs employee of target opportunities for professional development.
• Work with supervisors to request promotions and/or plan for promotions and employee career pathing.

Organizational Development (5%)

• Supports organizational development initiatives.
• Provides input development strategies, programs, and retention efforts.
• Ensures a positive environment and addresses basic concerns as able.
• May participate in organizational assessments, gather feedback, stay interviewing, etc.

Workplace Diversity and Inclusion (5%)

• Participates and supports diversity and inclusion training and programs.
• Provides guidance on DEI policies, initiatives, and resolution of DEI-related compliance issues.

Recruitment and Talent Acquisition (5%)

• Responsible for independently coordinating search, hiring, and onboarding processes for student, hourly, and full-time hiring needs, including recruitment efforts.
• Communicate and implement search procedures aligned with best practices and compliance needs, advising search committees and hiring managers.
• Communicate with applicants and new hires, facilitating interview, hiring, and onboarding processes.
• Develop job postings.

Labor & Employee Relations (5%)

• Provides guidance to supervisors on performance management practices and issues.
• Handles minor supervisor/employee conflicts requiring intervention or consultation with either party.
• Facilitates accommodation and conflict and resolution efforts.
• Recommends interpretation of collective bargaining agreement language and corrective actions to performance issues under administrative supervision.

Job Classification & Analysis (5%)

• Conducts job classification and analysis processes.
• Provides guidance on job descriptions, promotions, and titles.
• Identity out-of-scope duties and recommend title changes based on overall responsibilities, as appropriate.

HR Compliance & Policy (5%)

• Ensure adherence to HR policies and legal requirements through tracking, training, and internal reviews.
• Identify areas of concern related to adherence to HR policies and legal requirements.

Compensation and Benefits (5%)

• Advises on salary decisions and develops justification with general oversight.
• Recommends compensation amounts for temporary/additional pay circumstances, escalating unique circumstances for additional input.
• Informs employees of all available benefit offerings.

Minimum Qualifications

• Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration, or a field closely related to the position.
• Two (2) years (24 months) of work experience performing professional-level human resources duties.

Appointment Information

This is a 100% full-time Civil Service 5020 Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the posting closes, Salary is $60,000 - $65,000 and is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

At the University of Illinois Urbana-Champaign - the state’s flagship public university and one of the world’s leading research institutions - every staff member helps shape what's next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you're empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence - where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [e-mail].