HR Director Office Manager

Haven Healthcare; Paris (IL); In loco; USD 48.000 - 52.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid vacation

Paid sick time

Paid holidays

Employee discount program

Descrizione del lavoro

Haven of Paris is seeking an organized, dependable HR Director / Office Manager to oversee human resources operations and day-to-day administrative functions in our Paris facility. This role emphasizes employee relations, payroll, compliance, onboarding/offboarding, and strong office management.

The ideal candidate will bring healthcare experience, excellent organizational and communication skills, and the ability to balance multiple responsibilities in a fast-paced healthcare environment.

Competenze

• Healthcare experience is required.
• Experience in HR, office management, or healthcare administration.
• Knowledge of payroll processes and HRIS platforms.
• Experience with background checks and regulatory compliance.
• Strong organizational and communication skills.

Mansioni

• Manage HRIS data, personnel records, and data accuracy.
• Coordinate payroll processes.
• Support employee engagement and retention initiatives.
• Lead recruitment and staffing efforts, including CNA programs and community outreach.
• Address employee concerns and enforce company policies.
• Reduce reliance on staffing agencies through effective recruitment.
• Coordinate background checks and OIG screening where applicable.
• Maintain personnel files and onboarding/offboarding processes.
• Ensure compliance with employment regulations and policy adherence.
• Support medical records handling and confidential document management.
• Assist with general office administration and communications.

Conoscenze

HRIS management

Payroll administration

Employee engagement

Recruitment & staffing

Employee relations

Compliance & background checks

Office coordination

Strumenti

HRIS platforms

Payroll software

Descrizione del lavoro

HR Director / Office Manager

Haven of Paris
Salary: $48,000–$52,000 per year
Job Type: Full-time

About the Position

Haven of Paris is seeking an organized, dependable, and people-focused HR Director / Office Manager to oversee human resources operations and day-to-day administrative functions. This individual will play a key role in employee relations, recruitment, payroll, compliance, employee engagement, and office management.

The ideal candidate will have prior healthcare experience, strong organizational and communication skills, and the ability to balance multiple responsibilities in a fast-paced healthcare environment. This position requires someone who can build positive employee relationships, strengthen staffing efforts, maintain compliance, and ensure office operations run smoothly.

Key Responsibilities

Human Resources

• HRIS Management: Maintain employee information, personnel records, and HRIS data accuracy.

• Payroll Administration: Coordinate and process payroll accurately and on time.

• Employee Engagement: Support initiatives that promote employee satisfaction, retention, recognition, and a positive workplace culture.

• Recruitment and Staffing: Lead recruitment efforts, including job fairs, college partnerships, CNA training programs, and community outreach initiatives.

• Employee Relations: Address employee concerns, assist with conflict resolution, document disciplinary actions, and support consistent enforcement of company policies.

• Agency Staffing Reduction: Develop and implement strategies to reduce reliance on staffing agencies by strengthening recruitment and retention.

• Background Checks and Compliance: Coordinate background checks, maintain required documentation, and monitor compliance with applicable employment requirements.

• OIG Exclusions Screening: Conduct or coordinate Office of Inspector General (OIG) exclusion screenings as applicable and maintain appropriate documentation.

• Personnel File Management: Ensure employee files, onboarding documents, and required HR records are accurate and up to date.

• Onboarding and Offboarding: Coordinate new-hire onboarding, employment documentation, and employee separation processes.

• Policy and Procedure Compliance: Help ensure HR practices align with organizational policies and applicable employment regulations.

Office Management and Administrative Support

• Medical Records: Upload, organize, and maintain medical records and related documentation in the appropriate systems.

• General Office Administration: Manage incoming phone calls, direct inquiries, handle correspondence, and provide administrative support.

• Document Management: Maintain organized electronic and paper files while protecting confidential information.

• Office Coordination: Support daily office operations and assist with administrative tasks as needed.

• Communication and Support: Serve as a professional point of contact for employees, applicants, visitors, and other individuals contacting the facility.

• Confidentiality: Handle sensitive employee, resident, and organizational information with discretion and professionalism.

Qualifications

• Required: Previous healthcare experience.

• Previous experience in human resources, office management, healthcare administration, or a related role.

• Working knowledge of payroll processes, HRIS platforms, recruitment, and employee recordkeeping.

• Experience addressing employee concerns, supporting disciplinary processes, and maintaining confidential personnel records.

• Familiarity with background checks, OIG exclusion screening, and healthcare compliance requirements.

• Strong organizational, communication, interpersonal, and problem-solving skills.

• Ability to manage multiple priorities, meet deadlines, and work independently.

• Proficiency with computers, electronic records systems, and standard office software.

• High level of professionalism, integrity, and attention to detail.

Preferred Qualifications

• Experience in a skilled nursing facility, long-term care facility, assisted living community, or other healthcare setting.

• Experience recruiting CNAs and other direct-care healthcare staff.

• Experience building relationships with colleges, CNA programs, and local workforce organizations.

• Demonstrated success improving employee retention and reducing agency staffing expenses.

Benefits

Haven of Paris offers a benefits package designed to support employee well-being and work-life balance, including:

• Health insurance

• Dental insurance

• Vision insurance

• 401(k) retirement plan

• Paid vacation

• Paid sick time

• Paid holidays

• Employee discount program

Benefit eligibility, coverage, and applicable terms are subject to company policies and plan requirements.

What We’re Looking For

We are looking for a proactive leader who takes ownership, follows through on responsibilities, and understands the importance of staffing, employee satisfaction, regulatory compliance, and organized office operations. The successful candidate will be comfortable working with employees at all levels and balancing strategic HR responsibilities with hands‑on administrative duties.

Compensation

Annual Salary: $48,000–$52,000, based on qualifications and experience.