HR Coordinator/HR Associate - Environmental Services

University of Iowa

Iowa City (IA)

On-site

USD 46,000 - 64,000

Full time

15 hours ago

Be an early applicant

Application generator

A complete application in a minute — tailored resume and cover letter, ready to send.

Get past ATS filters

Benefits offered by this job

Paid vacation

Sick leave

Health insurance options

Dental insurance options

Retirement plan contributions

Job summary

The University of Iowa Health Care is seeking an HR Coordinator/HR Associate to enhance the operations of the Environmental Services division by providing guidance to leadership and staff, and handling HR transactions across recruitment, compliance, compensation, recognition, and records.

The role covers HR consultation, compliance, job design, staffing, on-boarding, payroll support, and maintenance of employee data, with opportunities to improve processes and service delivery.

Qualifications

Bachelor's degree in Human Resources Management or Business Administration or related field.
Minimum one year recent human resources experience.
Proficiency with Microsoft Office and computer software applications.
Knowledge of state and federal regulations affecting human resources.
Strong organizational and analytical skills and attention to detail.

Responsibilities

Coordinate recruitment activities for P&S, SEIU, and merit positions; prepare requisitions, advertise, rate applicants and recommend candidates.
Assist managers with development of job descriptions; recommend job classification and staffing strategy; assist with hiring board forms.
Coordinate new hire onboarding to ensure staff have equipment and system access.
Support staff engagement initiatives.
Serve as an ELMS controller and assist departments with daily payroll needs.
Review and audit timecards for compliance with FLSA, policies, and CBAs; identify qualifying leave.

Skills

Verbal communication

Written communication

Microsoft Office

Organizational skills

Analytical skills

Interpersonal skills

Education

Bachelors in HR/Business

Tools

CQ system

ELMS

HRIS

Payroll systems

Job description

The University of Iowa Health Care is looking for an HR Coordinator/HR Associate to enhance the operations of the division of Environmental Services at University of Iowa Health Care by providing advice and guidance to leadership and employees and performing transactions within all subject matters of human resources. Support recruitment, compliance, recognition, access, and record-keeping requirements for the division. Key areas of responsibility include HR consultation, compliance, compensation and employment, reward and recognition, communication, and selected HR transactions and maintenance of employee information. May perform other duties as assigned.

Coordinate recruitment activities for P&S, SEIU, and merit positions. Prepare and submit requisitions in OTAC, complete external advertising, rate applicants and recommend candidates for interviews, complete phone and in person interviews as needed, submit/review reference requests, prepare offer letters, and help candidates through the hiring process
Assist managers and leaders with development of job descriptions; recommend job classification and staffing strategy; assist with completion of hiring board request forms
Coordinate new hire on-boarding to ensure staff have the necessary equipment and system accesses
Support staff engagement initiatives
Serve as an ELMS controller and assist departments with daily payroll needs
Review and audit timecards for assigned divisions/units; ensure compliance with FLSA, University policies, and collective bargaining agreements; identify leave that may qualify as FMLA and work with HR Manager; review and address critical exceptions in ELMS
Provide advice and guidance to managers or directors concerning job design, classification, managing staff attendance concerns, employee disputes and complaints, performance management issues, and requests for reasonable accommodations.
Provide information and guidance regarding HR policies and procedures, state and federal regulation sand laws, Merit Rules, and union contracts
Communicate with staff and leadership to provide basic ‘how to’ instructions and guidance regarding policies and practices such as payroll applications, compliance issues, and employment inquiries
Assist in distributing and communicating HR updates to department leadership
Identify opportunity to improve systems and processes, achieve efficiencies and/or improve service delivery
Run HR reports, as needed; follow up to ensure compliance; take action to ensure compliance with laws, University policies and departmental expectations; follow up with assigned divisions/units to address outstanding compliance requirements
Collaborate with HR Manager, Senior HR Director, and UHR Immigration Services regarding immigration documentation; follow up on all immigration documentation to ensure compliance by verifying their visa, passport, and review past immigration documentation when appropriate
Monitor training compliance and inform supervisors of status. Update information in the CQ system as appropriate
Maintain department HR Guidelines manual, department org chart, and phone list

The department intends to hire one candidates from either HR Associate classification or HR Coordinator classification, based on the qualifications of the successful candidate. Please specific which classification you which to be considered or both in your application.

Pay Level: HR Coordinator 3B, HR Associate 2B https://hris.uiowa.edu/job-descriptions/families/PGA

Percent of Time: 100%

Schedule: Monday - Friday 8:00am - 4:30pm

Benefits Highlights

Regular salaried position located in Iowa City, Iowa
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
For more information about Why Iowa?, click here

Education Requirements

Bachelors degree in Human Resources Management or Business Administration or related field. Or an equivalent combination of education and experience

HR Coordinator Qualifications

Bachelors degree in Human Resources Management or Business Administration or related field. Or an equivalent combination of education and experience

Experience Requirements

Minimum one year recent (within the last 5 years) human resources experience
Demonstrated excellent verbal and written communication and interpersonal skills
Demonstrated proficiency with Microsoft Office and computer software applications
Knowledge of state and federal regulations affecting human resources
Must possess strong organizational and analytical skills and attention to detail

Desired Qualifications

Experience with human resources practices and processes such as recruitment, performance management, compliance, FLSA, FMLA/ADA, and administrative human resources functions
Ability to be organized, flexible and multi-task in a high volume and fast paced environment
Experience working with UI Health Care HR Systems such as Compliance & Qualifications (CQ), ELMS, ERMA, HRIS, etc.
Knowledge of University of Iowa Health Care’s policies, procedures, and regulations

HR Associate Qualifications

Minimum of 6 months human resources experience
Demonstrated excellent verbal and written communication and interpersonal skills
Demonstrated proficiency with Microsoft Office and computer software applications
Must possess strong organizational and analytical skills and attention to detail

Desired Qualifications

Experience with human resources practices and processes such as recruitment, performance management, compliance, FLSA, FMLA/ADA, and administrative human resources functions
Ability to be organized, flexible and multi-task in a high volume and fast paced environment
Knowledge of state and federal regulations affecting human resources

Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. This position is not eligible for university sponsorship for employment authorization. Please contact bailey-tinkler@uiowa.edu with any questions.

Additional Information