HR Coordinator/ Executive Assistant

City of O'Fallon, Illinois; O'Fallon (IL); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player in local governance is seeking a dynamic HR Coordinator and Executive Assistant. This role is perfect for someone who thrives in a multi-tasking environment and enjoys working with diverse teams. The ideal candidate will possess a strong sense of discretion, exceptional customer service skills, and a solid understanding of human resources principles. You will manage recruitment processes, conduct orientations, and support executive functions, all while fostering a collaborative workplace culture. If you're eager to contribute to employee engagement and organizational success, this opportunity is for you!

Benefits

Medical Insurance

Vision Insurance

Employee Assistance Program (EAP)

Life Insurance

Paid Time Off

10 Paid Holidays

Qualifications

• Strong knowledge of human resources and administrative responsibilities.
• At least two years of related experience required.

Responsibilities

• Manage employee recruitment, onboarding, and orientation processes.
• Provide daily support to the Executive Administration team.

Skills

Customer Service Skills

Communication Skills

Organizational Skills

Time Management Skills

Interpersonal Skills

Education

High School diploma or GED Equivalent

Bachelor’s degree in Business Administration or Human Resources

SHRM-CP certification

Tools

Microsoft Office Suite

Job description

Do you thrive in a multi-tasked environment? Do you love working with people and teams to help them succeed? Do you enjoy hosting employee engagement events? Are you great at keeping executives & leaders on track with schedules? If you answered a big yes, then you are the right match for us…we want to talk to you!

We are looking for an HR Coordinator and Executive Assistant to undertake a variety of executive & field administrative duties. If you are a professional with a strong sense of discretion, who enjoys working with people, and have exceptional customer service skills, we want to hear from you!

The ideal candidate will have knowledge of human resources and general administrative responsibilities, will be able to work autonomously, and in collaboration with other teams, ensuring the end-to-end running of projects and operations.

Supervisory Responsibilities:

FLSA:

Employment Type:

Pay:

• Medical
  • ER pays 100% of EE premium and 80% of dependent premium.
• ER pays 100% of EE premium and 80% of dependent premium for base plan.
• EE has the option to pay the difference for the buy-up plan.
• Vision
  • ER pays 100% of EE premium and 80% of dependent premium.
• EE contributes 4.5% pre-tax.
• ER contributes 6.17%
• Vested after 10 years.
• Employee Assistance Program (EAP)
  • 100% ER paid.
• Life & AD&D Insurance
  • 100% ER paid $20,000.
• Other
  • STD, Hospital Indemnity, Life Insurance, 457, FSA, HSA
  • 10 paid holidays
  • Paid time off
• Manages employee recruitment and interview process; and manages new hire onboarding/documentation.
• Conducts new hire orientation providing information on HR policies, programs, and benefits.
• Performs employee orientations, onboarding & offboarding related activities.
• Maintains employee personnel files.
• Assists in ad-hoc projects, like employee events, employee engagement activities, etc.
• Responds to internal and external administrative assistant related inquiries or requests and provides help.
• Performs general administrative office duties.
• Provides daily support to the Executive Administration team including drafting correspondence and preparing presentations.
• Performs other duties related to Human Resources and Administration as assigned.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices, and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Essential Education and Experience:

• High School diploma or GED Equivalent, Required
• Bachelor’s degree in Business Administration, Human Resources, or related field, Preferred
• At least two years related experience, Required
• SHRM-CP, Preferred

Essential Physical Requirements:

• Prolonged period of sitting at a desk.
• Prolonged periods of working on a computer.
• Must be able to lift 15 pounds at a time.
• Must be able to access and navigate each department at the organization’s facilities.

Equal Employment Statement

The City of O’Fallon is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. All employment decisions are based on merit, qualifications, and business needs.