HR Coordinator (Compliance and Leaves)

General Atomics; Poway (CA); On-site; USD 44,590 - 66,295; Full time

Job summary

General Atomics in Poway, CA seeks a Human Resource Assistant to join the Labor Compliance team. The role administers I-9 forms and verifications, supports New Hire Orientation, coordinates leave paperwork, and assists with leaves administration and workers’ compensation, among other duties.

Primary responsibilities include maintaining HR records, responding to inquiries, updating databases, and producing routine reports.

Qualifications

• High school diploma or equivalent with 2+ years in HR administration or related field.
• Customer-focused with understanding of HR policies and regulations.
• Onsite role requiring regular presence at General Atomics in Poway.

Responsibilities

• Maintain confidential HR records and statistics, handling sensitive information with tact.
• Respond to inquiries and provide routine information to employees and authorized parties.
• Update HR databases and perform data audits for accuracy and completeness.
• Assist employees with completing HR forms and processing interdepartmental requests.
• Prepare reports on HR, medical, and leaves data as required.
• Provide guidance on policies, labor compliance, and regulations.

Skills

HR Administration

Customer Focus

Documentation

Interpersonal communication

Education

High School Diploma or Equivalent

Tools

Office Software

Job description

Job Summary

General Atomics (GA), and its affiliated companies, is one of the world’s leading resources for high-technology systems development ranging from the nuclear fuel cycle to remotely piloted aircraft, airborne sensors, and advanced electric, electronic, wireless and laser technologies.

We have an exciting opportunity for a Human Resource Assistant to join the Labor Compliance team located in Poway, CA.

Under general supervision, this position is responsible for administering I-9 forms and verifications and participating in New Hire Orientation, fielding leave of absence requests, coordinating Employment Development and PFL paperwork, providing additional backup support for Leaves Administration team, including workers’ compensation and accommodations along with other supporting administrative duties as assigned.

Duties and Responsibilities

• Maintains, processes, and compiles a variety of confidential and sensitive electronic and hard copy human resource records and statistics, which requires considerable use of tact and discretion in handling.
• Responds to general inquiries and provides routine information and guidance to employees, and other authorized parties and/or agencies.
• Updates and maintains human resource databases and/or electronic systems. Perform audits of data to ensure accuracy and completion.
• Provides routine information to employees on human resource matters. Assists employees in completing various human resource forms.
• May prepare requested reports on human resource, medical and leaves data tracking.
• With oversite, provides direction to employees surrounding company policy, labor compliance best practices, and federal and state employment regulations .
• Monitors the status of employees return to work, while working closely with managers and human resource business partners to ensure timely information is provided
• Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company. Expected to work in a safe manner in accordance with established operating procedures and practices.
• Participate in special projects and performs other duties as assigned or required.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications

• Typically requires a high school diploma or equivalent and two or more years of progressive experience in human resources administration or a related field.
• Must be customer focused and have a general understanding of human resource policies, procedures and relevant regulations.
• This position is an onsite role and requires regular presence at the designated General Atomics location in Poway.
• Must possess:
• The ability to establish priorities
• The ability to maintain the confidentiality of sensitive information
• The interpersonal skills and written communication skills required to effectively interface with employees and applicants
• The ability to accurately document and maintain records and files
• Basic familiarity with office software
• The ability to work both independently and in a team environment is essential as is the ability to work extended hours as required.
• Experience in medical and disability leaves coordination as well as I-9 guidelines highly preferred.

Job Type: Full-Time Hourly

Salary range: 44,590 - 66,295