HR Coordinator (Assistant to HEO)

City University of New York; New York (NY); On-site; USD 65,000 - 68,000; Part time

Job summary

New York City College of Technology (City Tech) at CUNY invites applications for an HR Coordinator for part-time instructional staff, reporting to the Executive Director of Human Resources. The role supports onboarding, records maintenance, payroll processing, and HRIS data integrity.

The position requires collaboration with HR colleagues, academic departments, and adjunct offices to coordinate onboarding and ensure policy compliance.

Qualifications

• Bachelor's degree required.
• Two years of administrative HR experience.
• Strong communication and teamwork abilities; proactive and deadline-driven.
• Proficiency with MS Office; experience with PeopleSoft/CUNYfirst; Workday is a plus.

Responsibilities

• Prepare and execute personnel transactions involving employee records, onboarding, pay administration, and recruiting.
• Maintain understanding of HR policies, procedures, regulations, and CBAs.
• Record accurate personnel data in HRIS systems and ensure data integrity.
• Process payroll-related documents for new and current employees.
• Develop and maintain personnel files for part-time instructional staff and ensure retention policies are followed.
• Assist in policy development and effective communications for new hires.
• Serve as a knowledge resource on policies, workload requirements, appointments, reappointments, and onboarding.
• Coordinate onboarding with HR colleagues and departments to activate records and campus system access.
• Liaise with Payroll and Benefits to maintain consistency in payroll disbursements and benefits enrollment.

Skills

Communication skills

Teamwork

Proactive

Multi-tasking

Time management

Education

Bachelor's Degree

Tools

MS Office Suite

PeopleSoft

CUNYfirst

Workday

Job description

HR Coordinator (Assistant to HEO)

GENERAL DUTIES

Provides information and services to the College community to support the Human Resources function.

• Prepares and executes various personnel transactions involving employee recordkeeping, processing of new hires, pay administration, and recruiting
• Maintains an understanding of policies, procedures, regulations, and collective bargaining agreements relevant to human resources
• Organizes and processes employee information; develops and maintains reports and queries; assures data accuracy and completeness
• Responds to requests for information; troubleshoots issues, follows up and responds to employee inquiries
• Assists HR managers with employee communications of all kinds; may prepare materials, conduct orientation sessions, or update web pages
• Performs related duties as assigned.

Job Title Name: HR Coordinator

CONTRACT TITLE

Assistant to HEO

FLSA

Non-exempt

CAMPUS SPECIFIC INFORMATION

New York City College of Technology (City Tech) of the City University of New York (CUNY), a comprehensive college in downtown Brooklyn offering associate and baccalaureate degrees, invites applications for an HR Coordinator for part-time instructional staff. The position reports to the Executive Director of Human Resources.

In addition to the CUNY title overview duties, tasks include but are not limited to:

• Work collaboratively with HR colleagues, academic departments, the adjunct workload management office, and other stakeholders to coordinate the onboarding process for newly and rehired adjunct faculty and staff, enabling employee record activation and access to campus technology systems.
• Prepare and execute various personnel transactions involving employee record-keeping, recruiting, processing of new hires, and pay administration.
• Utilize established systems to verify employment eligibility and confirm educational credentials for candidates.
• Record accurate personnel data in CUNYfirst, PR-Assist, Workday, and other applicable HRIS systems.
• Process payroll related documents for new and current employees, e.g. appointment forms, tax forms, and direct deposit applications.
• Create and maintain the integrity of personnel files for part-time instructional staff, including conducting regular review and inventory of incoming and existing documentation to ensure that files are complete and that campus and university retention policies are followed.
• Assist in the development of policies and procedures as well as effective communications to ensure seamless transition for new hires.
• Develop a strong knowledge base regarding CUNY policies, procedures and contractual workload requirements, serving as a resource to departments and non-teaching staff regarding appointments, reappointments and onboarding.
• Act as a liaison with Payroll and Benefits staff in order to maintain consistency in employee payroll disbursements, tax withholding elections, and benefits enrollment.

MINIMUM QUALIFICATIONS

Bachelor's Degree required.

OTHER QUALIFICATIONS

• Two years of administrative experience, with general knowledge of HR functions.
• Ability to communicate effectively and to establish and maintain effective working relationships with department chairs, senior administrators, faculty, staff and university personnel.
• Ability to be proactive and work with both independently and as part of a team.
• Ability to multi-task and prioritize assignments as well as work within assigned deadlines.
• Proficient with MS Office Suite and PeopleSoft or CUNYfirst.
• Experience with the Workday enterprise platform is a plus.

COMPENSATION

$65,208 - $68,470

BENEFITS

CUNY offers a comprehensive benefits package to employees and eligible dependents based on job title and classification. Employees are also offered pension and Tax-Deferred Savings Plans. Part-time employees must meet a weekly or semester work hour criteria to be eligible for health benefits. Health benefits are also extended to retirees who meet the eligibility criteria.

CLOSING DATE

Open until filled with review of resumes to begin on or after November 9, 2026.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

We are committed to enhancing our diverse academic community by actively encouraging people with disabilities, minorities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. EO/AA Employer.

Location: NYC College of Technology

Job Type: Full-Time