Human Resource Assistant – 30 hours Part Time

Illinois Tool Works; Honolulu (HI); On-site; USD 52,000 - 68,000; Full time

Job summary

Illinois Tool Works (ITW) is seeking an Administrative HR assistant in Honolulu to support daily HR operations, maintain confidential records, and assist with onboarding and payroll-related coordination.

The role requires strong communication, organization, and proficiency in Microsoft Office, with a focus on accuracy and confidentiality in a fast-paced environment.

Qualifications

• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Self-motivated with high attention to detail and willingness to learn.
• Teamwork ethic and customer service attitude with ability to communicate at all levels.

Responsibilities

• Assist with day-to-day operations of the HR functions and duties.
• Maintain HR databases, files, and confidentiality to comply with the AAP.
• Support recruiting by screening resumes and scheduling interviews.
• Onboarding support and benefits enrollment coordination.
• Address employee inquiries and coordinate with managers and vendors.
• Organize company events and wellness activities.

Skills

Communication skills

Organizational skills

Microsoft Office

Attention to detail

Teamwork

Confidentiality

Education

Undergraduate student in Human Resources or related field

Job description

Administrative Items

• Assist with day-to-day operations of the HR functions and duties.
• Maintain HR-related databases, spreadsheets, and filing systems, ensuring accuracy and confidentiality of information to remain compliant with the affirmative action plan (AAP).
• Maintain and update confidential information related to pertinent employee records, including both hard copy and electronic records (personnel, medical, and training).
• Support the recruiting process by screening resumes and scheduling interviews with candidates.
• Compose and revise correspondence, reports, forms, and other information using acceptable business formats. Proofread final copy for errors.
• Respond to HR-related inquiries from employees, managers, and third parties promptly and professionally.
• Ensure legal and internal postings are up to date.
• Coordinate with outside vendors and suppliers related to employee needs (uniform, shop towels, PPE machine access, etc.).
• Create and update internal fliers, newsletters, and internal documents as needed.
• Conduct audits and assessments to identify and address areas of improvement.
• Support scheduling and implementation of training programs and maintaining training compliance matrix to ensure compliance with ITW, safety, federal, state, and local guidelines.

Payroll

• Serve as Business Unit Administrator (BU Admin).
• Liaise with Corporate Payroll Team on all payroll-related matters and elevate necessary information to appropriate team members.
• Continuously monitor time and attendance to ensure seamless bi-weekly payroll processing. Review attendance tracker for accuracy and create corrective action as policy dictates.
• Ensure all requests (deductions / reimbursements) for payroll are accurately processed.
• Generate routine reports (payroll, HR metric, month-end, perfect attendance) for accounting purposes.

Onboarding & Orientation

• Assist in the onboarding process, including meeting with new employees and facilitating their new hire paperwork and benefits enrollment.
• Collaborate with hiring managers, safety trainer, quality trainer, and others involved at time of hire to ensure a smooth onboarding process and a positive new hire experience.

Employee Relations

• Address employee inquiries about benefits and other employee concerns. Escalate information to appropriate parties when needed.
• Serve as Wellness Champion. Lead bi-weekly to monthly wellness committee meetings to plan monthly wellness events and activities for employees to participate in.
• Participate in organizing company-wide events, including job fairs, holidays, employee celebrations, customer visits, and the annual United Way Campaign.
• Complete other duties as assigned or directed.

Qualifications

• Excellent written and verbal communication skills.
• Organizational skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Self-motivated with a high attention to detail and willingness to learn.
• Must possess teamwork ethics and customer service mentality with the ability to communicate and work effectively with personnel at all levels of the organization.
• Ability to manage multiple projects independently, prioritize work, and meet deadlines with minimal supervision required.
• Must be able to maintain confidentiality.
• Undergraduate student attending an accredited university with an emphasis in Human Resources, Communications, Organization Development, or similar field of study.

Equal Employment Opportunity

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences, and ideas and create workplaces where everyone can develop their careers and perform to their full potential. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.