HR Coordinator

Simplicity Group; Summit (NJ); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life

Employee Benefits

Job summary

Simplicity Group, headquartered in Summit, NJ, seeks an energetic HR Coordinator to join our Headquarters team. You will support the full employee lifecycle—from onboarding to offboarding—for a nationwide workforce and act as the primary contact for HR inquiries.

The role focuses on onboarding coordination, compliance training, and employee relations with a strong emphasis on data accuracy, confidentiality, and regulatory compliance.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field, preferred.
• 1+ years of experience in an HR administrative or coordinator role; experience in a fast-paced environment is a plus.
• Proficiency in Microsoft Office/Google Suite and introductory experience with HRIS software preferred.
• Ability to support a nationwide workforce across multiple locations.
• Basic understanding of employment laws or a strong willingness to learn and apply federal and state standards.
• Proven ability to handle sensitive documentation, such as employment terms and background check reports, with strict confidentiality.
• Strong organizational skills, high emotional intelligence, and the ability to manage daily tasks with discretion and accuracy.

Responsibilities

• Onboarding Coordination: Assist with full onboarding lifecycle for employees across the U.S., including background check processing, drafting employment terms, and ensuring all new hire documentation meets company and nationwide standards.
• Compliance Training: Deploy mandatory compliance training instructions as needed, proactively tracking and ensuring 100% completion rates to maintain organizational and nationwide regulatory standards.
• Employee Relations Support: Serve as the primary first point of contact for the nationwide workforce, providing guidance on company policies, holiday schedules, and general HR procedures in-person, phone, and email interactions with a high level of responsiveness and professionalism.
• Lifecycle Data Management: Process employee changes (compensation, promotions, title updates) and manage the administrative logistics for terminations.
• Records & Document Control: Maintain personnel files, HR templates, and company intranet documents to ensure they are accurate, accessible, and compliant.
• Audit Readiness: Support internal and external audits by maintaining a perpetual state of audit-readiness across all employee records.
• Employment Verifications: Process all external requests for verification of employment (VOE) in accordance with company policies.
• Additional tasks as assigned.

Skills

MS Office

HRIS software

Confidentiality

Organizational skills

Education

Bachelor's degree in HR or related field

Job description

Career Opportunities with Simplicity Group

Education. Value. Partnership.

Careers At Simplicity Group

Share with friends or Subscribe!

Simplicity Group Holdings

Why work at this company?

Anchored to the principles of Education, Value, and Partnership, Simplicity is transforming financial services and is seeking top talent to help grow the business.

Headquartered in Summit, New Jersey, Simplicity Financial Marketing Group Holdings ("Simplicity Group") is a financial holding company in the independent financial services sector that specializes in the distribution of retirement and financial planning solutions. Simplicity Group and its wholly-owned Broker-Dealer, partners with financial institutions, as well as insurance and investment professionals to help provide consumers with guaranteed income and life insurance products, wealth accumulation strategies, disability, and long-term care protection in support of a holistic financial strategy.

Through its vast distribution network of insurance, wealth, and institutional channels, Simplicity Group has assisted with the placement of more than $14 billion of insurance assets and has $14 billion of assets under management and advisement as of Q2 2026. Simplicity Group is a fast-growing business, focused on organic growth initiatives to help its distribution partners expand their businesses. Simplicity Group has over 1,400 employees and 100 operating subsidiaries. Simplicity Group is owned by two of the leading San Francisco-based financial and tech-enabled services private equity firms and by its operating Partners, who help drive the company’s day-to-day business.

For more information, please visit simplicitygroup.com.

Position: HR Coordinator
Reports to: CHRO
Department: Human Resources
Location: 475 Springfield Ave, Summit, NJ 07901
Position Type: In-Office
Classification: Full-Time; Exempt (Salary)

Summary
We are seeking an energetic and detail-oriented HR Coordinator to join our Headquarters team in Summit, NJ. In this role, you will provide essential operational support across our nationwide workforce, assisting with the full employee lifecycle—from talent acquisition and onboarding to employee engagement and offboarding. Serving as a proactive point of contact for employee inquiries, you will ensure HR practices remain seamless, data-driven, and fully aligned with company policies and labor standards.

Primary Responsibilities:

• Onboarding Coordination: Assist with full onboarding lifecycle for employees across the U.S., including background check processing, drafting employment terms, and ensuring all new hire documentation meets company and nationwide standards.
• Compliance Training: Deploy mandatory compliance training instructions as needed, proactively tracking and ensuring 100% completion rates to maintain organizational and nationwide regulatory standards.
• Employee Relations Support: Serve as the primary first point of contact for the nationwide workforce, providing guidance on company policies, holiday schedules, and general HR procedures in-person, phone, and email interactions with a high level of responsiveness and professionalism.
• Lifecycle Data Management: Process employee changes (compensation, promotions, title updates) and manage the administrative logistics for terminations.
• Records & Document Control: Maintain personnel files, HR templates, and company intranet documents to ensure they are accurate, accessible, and compliant.
• Audit Readiness: Support internal and external audits by maintaining a perpetual state of audit-readiness across all employee records.
• Employment Verifications: Process all external requests for verification of employment (VOE) in accordance with company policies.
• Additional tasks as assigned.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field, preferred.
• 1+ years of experience in an HR administrative or coordinator role; experience in a fast-paced environment is a plus.
• Proficiency in Microsoft Office/Google Suite and introductory experience with HRIS software preferred.
• Ability to support a nationwide workforce across multiple locations.
• Basic understanding of employment laws or a strong willingness to learn and apply federal and state standards.
• Proven ability to handle sensitive documentation, such as employment terms and background check reports, with strict confidentiality.
• Strong organizational skills, high emotional intelligence, and the ability to manage daily tasks with discretion and accuracy.

Core Competencies:

• Communication: Clearly and effectively communicating both verbally and in writing.
• Efficiency: Prioritizes and multitasks in fast-paced settings, delivering quality results with minimal errors.
• Initiative: An entrepreneurial self-starter who operates independently to exceed goals.
• Discretion: Proven ability to handle sensitive and confidential information with professionalism.
• Reliability: Possesses an honest, trustworthy demeanor that maintains optimism and boosts morale.
• Collaboration: Works effectively with others, integrating diverse perspectives to reach common goals.
• Adaptability: Adjusting quickly and effectively to shifting priorities and evolving technologies.

Essential Job Functions:

• Maintain a stationary position (sitting or standing) for extended periods.
• Communicate and exchange accurate information clearly with peers, leadership, and external partners.
• Collaborate closely with colleagues and external parties to achieve project goals.
• Operate computers and standard office equipment on a constant basis.
• Perform repetitive motions involving wrists, hands, and fingers.
• Assist clients and colleagues via telephone, email, and in-person.
• Observe and analyze details at close range.

Travel Requirements:

• Minimal to None: Approximately 0%-9% (Office-based with potential for day trips or annual meetings).

Compensation & Benefits:
Compensation (based on experience)

• Base Salary: $55,000-$65,000 annually
• This is an Exempt position
• Annual Performance Bonus Target: 5%

Benefits
Employee Benefits (Medical, Dental, Vision, Life Insurance, other)