HR Coordinator

Securitas Security Services USA, Inc.; Reno (NV); On-site; USD 59,237,000 - 63,370,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D

Disability insurance

401K options

Vacation days

Sick days

Floating holidays

Paid family leave

Weekly pay

Employee assistance program

Discounts on services

Job summary

Securitas Security Services USA, Inc. in Reno, NV seeks an HR Coordinator to handle HR administration, recruiting, orientation and benefits. The role includes maintaining personnel records and ensuring EEO/AA compliance.

The position requires strong customer service, team leadership, and computer skills, with the ability to work independently and meet pre-employment screening standards.

Qualifications

• High School Diploma or GED required.
• 2 years of related HR experience.
• Excellent customer service and team leadership.
• Above average computer/technology skills.
• Must be able to work independently.
• Must have reliable transportation and ability to work in the United States.

Responsibilities

• Prepares state/city board security applications daily and coordinates licensing with supervisors.
• Assists with recruitment, screening, interviewing, hiring and orientation of new employees; prepares necessary paperwork.
• Coordinates the application process and maintenance of applicant logs with administrative staff.
• Processes corporate affirmative action reports and other personnel reports; tracks percentages and advises management of adverse impact.
• Assists with maintaining officer training records.
• Assists with payroll and benefits administration; reconciles related records.
• Records associate information, such as personal data, compensation, attendance, evaluations, and termination details.
• Trains employees and job candidates; conducts orientation, licensing training, and health & safety training.

Skills

Customer service

Team leadership

Computer skills

Attention to detail

Independent worker

English literacy

Education

High School Diploma or GED

2 years related HR experience

Job description

HR Coordinator - Full Time

Primary Location: Reno, NV

Wage: $21.00/HR

Job Summary

Performs a variety of human resources administration functions, including: conducting hiring processes, recruiting, initial training, new associate orientation, administering benefits, entering associate information into the automated resource system, maintaining personnel files, providing counseling, and maintaining EEO/AA records.

Perks & Benefits

• Medical, Dental, Vision, Life, AD&D, Disability Insurance, plus 401K options.
• 10 Vacation Days Accrued.
• 6 Sick Days.
• 4 Floating Holidays per year.
• Holidays honored - New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day.
• Paid Family Leave - up to 12 weeks a year in accordance with State Law.
• Paid Weekly (every Thursday).
• Employee Assistance Program.
• Discounts on childcare, pet daycare, vehicles, electronics, cell phone plans, travel, and more!

What You Can Expect

The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.

All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.

Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.

In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.

All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

1. Prepares state/city board security applications on a daily basis; coordinates licensing activity with supervisors and issues guard cards upon receipt; advises appropriate management staff of any irregularities encountered in an individual’s licensing procedure.
2. Assists with the recruitment, screening, interviewing, hiring and orientation of new employees; prepares necessary paperwork for personnel files.
3. Coordinates the application process and maintenance of applicant logs with administrative staff.
4. Processes corporate affirmative action reports and other personnel reports; tracks percentages and advises appropriate management staff of any adverse impact or potential adverse impact in hiring, transfers, promotions, or terminations.
5. Assists with maintaining officer training records.
6. Assists with payroll and benefits administration; reconciles related records.
7. Records associate information, such as: personal and tax data; compensation and benefits data; attendance; performance reviews or evaluations; and, termination date and reason.
8. Updates and maintains confidential personnel files to document personnel actions and to provide information for payroll and other uses.
9. Examines personnel files to answer inquiries; provides information to authorized persons.
10. Compiles data from personnel records and prepares reports using typewriter or computer.
11. Trains employees and job candidates; conducts new employee orientation, mandatory licensing training, on-the-job training, and training in health and safety practices.
12. Follows appropriate instructional procedures or methods, such as individual training, group instruction, self-study, lectures, demonstrations, simulation exercises, role playing, and computer-based training.
13. Organizes training manuals, reference library, testing and evaluation materials, multimedia visual aids, and other educational materials.
14. Performs tasks and duties of a similar nature and scope as required for assigned office.

Basic Requirements

• 18 years of age or older.
• High School Diploma or GED required.
• Above average computer / technology skills needed.
• Excellent customer service and team leadership skills needed.
• Must be able to work independently.
• Must be able to remain calm and professional during stressful situations.
• Must have great attention to detail.
• Must have a professional demeanor.
• All candidates must be willing to participate in the Company’s pre-employment screening process, including drug screen and background investigation.
• Must have a reliable means of communication.
• Must have a reliable means of transportation.
• Must have the legal right to work in the United States.
• Must have the ability to speak, read, and write English.

Education / Experience

High School Diploma or G.E.D. and 2 years of related experience, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.

Competencies (as demonstrated through experience, training, and / or testing)

• Understanding of human resources administrative processes.
• Thorough understanding of standard office procedures and practices.
• Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation.
• Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form.
• Ability to use personal computers and office productivity software.
• Good interviewing skills.
• Ability to write original correspondence.
• Planning, organizing, and project coordination skills.
• Ability to communicate clearly and concisely.
• Ability to interact effectively at all levels and across diverse cultures.
• Ability to maintain professional composure when dealing with emotional or confrontational circumstances.
• Ability to be an effective team member and handle projects responsibly.
• Courteous telephone manner.
• Strong customer and results orientation.

Working Conditions (Physical/Mental Demands)

• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
• Required ability to handle multiple tasks concurrently.
• Computer usage.
• Handling and being exposed to sensitive and confidential information.
• May be required to use vehicle for the performance of duties.
• Regular talking and hearing.
• Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling.
• Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds.
• Close vision, distance vision, and ability to adjust focus.