HR Coordinator

System One; Orangeburg (NY); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision coverage

401(k) plan

Job summary

System One in Orangeburg, NY seeks an HR Coordinator for a contract role with standard onsite hours. The role involves assisting with recruiting, onboarding, and HR administration while supporting the HR team with day-to-day tasks.

You will maintain employee records, prepare HR materials, and handle confidential information with professionalism. Strong Excel/PowerPoint skills and teamwork are essential for success.

Qualifications

• 1–2 years HR or administrative experience, or relevant internship/co-op.
• BS degree in Human Resources, Business Administration, Management, or related field.
• Strong Excel and PowerPoint skills with ability to write professional emails.
• Experience filing, organizing documents, and maintaining records.
• Ability to take thorough notes during meetings and work as part of a team.
• Ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Assist with recruiting, scheduling interviews, reference checks, etc.
• Support HR team with day-to-day administrative activities.
• Maintain employee files, records, and HR-related information.
• Prepare presentations, reports, spreadsheets, and HR materials.
• Draft and send professional emails to employees and managers.
• Take accurate notes during meetings and document action items.
• Assist with onboarding and HR processes.
• Enter and update information in HR systems and spreadsheets.
• Provide general administrative support to the HR team.

Skills

Excel

PowerPoint

Emails

Note taking

Teamwork

Multitasking

Education

Bachelor's degree in HR or related field

Tools

Microsoft Office

HR systems

Job description

Job Title: HR Coordinator
Location: Orangeburg, NY
Type: Contract
Hours: Mon-Fri; 8am-4:30pm (5 days onsite)

Responsibilities

• Assist with recruiting, scheduling interviews, reference checks, etc.
• Support the HR team with day-to-day administrative and coordination activities.
• Maintain and organize employee files, records, documents, and other HR-related information.
• Assist with filing, document management, and keeping HR records accurate and up to date.
• Prepare and organize presentations, reports, spreadsheets, and other HR materials using Microsoft PowerPoint and Excel.
• Draft and send professional emails to employees, managers, and internal stakeholders.
• Communicate with colleagues and employees to gather information, answer basic questions, and provide assistance as needed.
• Attend meetings and take accurate and detailed notes, documenting key information, action items, and follow-ups.
• Assist with scheduling meetings, coordinating HR activities, and tracking important deadlines.
• Help prepare onboarding and employee-related documentation.
• Enter, update, and maintain information in HR systems and spreadsheets.
• Assist with various HR projects and initiatives as assigned.
• Handle confidential employee information with professionalism and discretion.
• Provide general administrative support to the HR team.

Requirements

• BS degree in Human Resources, Business Administration, Management, or a related field
• 1–2 years of HR, administrative, or related industry experience, or relevant internship/co-op experience
• Strong working knowledge of Microsoft Excel and PowerPoint
• Ability to write and send professional emails
• Ability to take thorough and accurate notes during meetings
• Experience with filing, document organization, and maintaining records
• Comfortable communicating with colleagues and working as part of a team
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Previous experience in an HR department, corporate environment, or professional office setting (nice to have)
• Familiarity with HR systems or HR databases (nice to have)
• Experience supporting onboarding, employee records, or other HR processes (nice to have)

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.