HR Coordinator

AdventHealth; Ocala (FL); On-site; USD 26,000 - 42,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

401(k) Retirement Plan

Paid Parental Leave

Career Development

Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Ocala, FL is seeking an on-site HR Assistant for full-time daytime hours.

You will host new hire orientation, process onboarding paperwork, perform I-9/E-Verify tasks, and maintain HR data while supporting staff inquiries with professionalism.

Qualifications

• Proficiency with Microsoft Office Suite and HR systems.
• Experience in HR tasks such as onboarding, I-9, E-Verify and background checks.
• Strong communication and interpersonal skills are required.

Responsibilities

• Hosts new hire orientation and trains new hires on HR topics.
• Coordinates new hire paperwork and responds to onboarding questions.
• Manages I-9 documentation and E-Verify for new hires.
• Maintains licensure/certification databases and distributes HRIS reports.
• Provides customer service to associates and supports events and committees.

Skills

MS Office

HR knowledge

Communication

Problem solving

Discretion

Customer service

People skills

Planning

General office machines

Confidentiality

Education

Associate

Bachelor's

High School Grad

Tools

Microsoft Office Suite

Job description

Our Promise To You

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that

Our Promise To You

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule

Full time

Shift

Day (United States of America)

Address

1500 SW 1ST AVE

City

OCALA

State

Florida

Postal Code

34471

Job Description

Hosts new hire orientation and trains new hires on HR topics. Coordinates new hire paperwork and responds to questions regarding orientation, next steps, PDO, and basic insurance eligibility. Ensures all necessary checks are performed for new associates before they start work or go to their departments. Completes, tracks, and maintains I-9 information for employees and completes EVerify for new hires. Maintains and verifies licensure and certification databases for the organization, ensuring all are current and verified prior to hire and/or expiration. Runs and distributes HRIS reports as requested. Prepares employee ID badges and troubleshoots related issues. Provides customer service to associates, answering questions and assisting with My Hub. Provides project and event support, including awards banquets, benefits open enrollment, social committee activities, and report distribution. Assures weekly scanning and/or filing of documents. Answers the HR general phone line and handles confidential information with professionalism and discretion. Provides project and clerical support for Human Resources and actively participates on assigned committees. Performs other duties as assigned.

Knowledge, Skills, And Abilities

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) [Required]
• Working knowledge of or aptitude to learn human resources disciplines applicable for assigned duties [Required]
• Professional, excellent oral and written communication skills [Required]
• Problem solving and critical thinking skills [Required]
• Ability to handle confidential matters with maximum discretion [Required]
• Customer Service skills [Required]
• Good people skills and ability to engage employees [Required]
• Excellent planning and organizational skills [Required]
• Knowledge of general office machines and conferencing systems [Required]
• High degree of discretion dealing with confidential personnel information [Required]
• Good problem solving skills and ability to anticipate needs [Required]

Education

• Associate [Preferred]
• Bachelor's [Preferred]
• High School Grad or Equiv [Required]

Field Of Study

• in Business, Human Resources, Communications, Psychology

Work Experience

• 2+ human resources or related office/secretarial work experience [Required]

Physical Requirements

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$18.87 - $30.19

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.