HR Coordinator

Public Agency Retirement Services; Newport Beach (CA); On-site; USD 48,000 - 55,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Disability Insurance

Profit-Sharing Plan

FSA

HSA

Paid Sick Leave

Job summary

Public Agency Retirement Services (PARS) is seeking an HR Coordinator to administer concurrent pay schedules, support recruitment, onboarding, benefits, leave management, and compliance. You will maintain employee records, support HRIS data, and help improve HR documentation and processes in a collaborative, confidential environment.

The role covers payroll processing, benefits administration, compliance, and full-cycle recruiting.

Qualifications

• Bachelor's degree in a related field is required.
• Three to five years of experience in Human Resources.
• SHRM-CP preferred.
• High attention to detail and strong organizational skills with the ability to meet tight deadlines.
• Excellent time management, prioritization, multitasking, and problem-solving skills.
• Excellent written and oral communication skills.
• Ability to work collaboratively as a team player while maintaining confidentiality.
• Familiarity with ATS, HRIS, and payroll systems.
• Highly proficient with Microsoft Excel and the Microsoft Office suite.

Responsibilities

• Payroll: assist with end-to-end payroll processing for semi-monthly and bi-weekly cycles.
• Benefits and Leave Administration: manage benefits elections, open enrollment, COBRA info, and leaves of absence.
• Compliance Documentation and HRIS Management: maintain personnel files, update HRIS with tax/direct deposit changes, help ensure wage and hour compliance.
• Recruiting and Onboarding: assist with job postings, screening, interviews, onboarding, and I-9 records.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Confidentiality

Team collaboration

Education

Bachelor's degree in related field

SHRM-CP certification

Tools

ATS

HRIS

Payroll systems

Microsoft Excel

Microsoft Office

Job description

Job Ad – HR Coordinator

About Phase II Systems, DBA Public Agency Retirement Services (PARS)

Rooted by our mission and driven by our company values, PARS continues to achieve key milestones and establish industry standards as a market leader. Since inception, we have consulted with over a thousand public agencies and administer programs that have cumulatively saved hundreds of millions of dollars in public resources. Our team of highly responsive experts work each day to thoughtfully guide our clients and provide solutions to achieve their goals.

Job Summary

The HR Coordinator is responsible for administering concurrent pay schedules (bi-weekly and semi-monthly) while supporting key human resources functions, including recruitment, onboarding, benefits administration, leave management, and general compliance. This role assists with day-to-day HR operations, maintains accurate employee records and HRIS data, and contributes to the continuous improvement of HR practices, documentation, and compliance programs to support a positive and compliant work environment.

Duties and Responsibilities

Payroll (40%)

• Assist with end-to-end payroll processing for both semi-monthly and bi-weekly cycles, including preparation, review, and timely submission in collaboration with the VP of Corporate.
• Resolve timecard discrepancies and process adjustments as needed.
• Conduct Excel-based audits of payroll deductions, wages, and tax withholdings.
• Ensure new-hire, status-change, time-off, and termination information is accurately updated for on-time payroll processing.
• Maintain compliant payroll records and support related reporting.

Benefits and Leave Administration (30%)

• Manage benefits administration, including new-hire elections, annual open enrollment, qualifying life events, and benefits termination during offboarding.
• Conduct Excel audits of premium billing accuracy and employee deductions; reconcile monthly insurance invoices.
• Serve as the primary point of contact for employee benefits questions and provide COBRA information as applicable.
• Coordinate with insurance carriers and brokers while maintaining accurate benefits records.
• Administer and track leaves of absence (state and federal), prepare LOA and reasonable accommodation paperwork, and discuss workplace accommodations and restrictions with employees as needed.

Compliance Documentation and HRIS Management (20%)

• Maintain accurate personnel files and conduct regular audits for compliance.
• Enter employee tax updates, direct deposit changes, and other personnel information updates in the HRIS.
• Assist with policy and procedure development (e.g., employee handbooks, safety manuals).
• Prepare separation paperwork and ensure final paychecks are issued timely.
• Conduct research on HR compliance and best practices and help ensure compliance with applicable wage and hour laws.

Recruiting and Onboarding (10%)

• Assist with the full-cycle recruiting process, including posting job ads, screening applicants, coordinating interviews, and supporting the interview process.
• Manage the candidate experience, reference and background checks, and the offer process.
• Oversee onboarding, ensuring timely completion of new-hire paperwork, conduct new-hire orientations, and administer required training.
• Complete employment eligibility documentation and maintain compliant I-9 records.
• Develop job descriptions and determine job requirements in collaboration with the VP of Corporate and hiring managers.
• Support offboarding and termination processes for proper documentation and payroll compliance.

Qualifications

• Bachelor's degree in a related field, required.
• Three (3) to five (5) years of experience in Human Resources, required.
• SHRM-CP preferred.
• High attention to detail and strong organizational skills with the ability to meet tight deadlines.
• Excellent time management, prioritization, multitasking, and problem-solving skills.
• Excellent written and oral communication skills.
• Ability to work collaboratively as a team player while maintaining a professional demeanor and high level of confidentiality.
• Familiarity with Applicant Tracking Systems (ATS), HRIS, and payroll systems.
• Highly proficient with Microsoft Excel and the broader Microsoft Office suite.
• Working knowledge of standard office equipment.

Benefits

Vacation, Health Insurance, Dental Insurance, Vision Insurance, Disability Insurance, Profit-Sharing Plan, FSA, HSA, Dependent FSA, Supplemental Insurance plans (Short term disability, long term disability, voluntary life insurance, hospital indemnity, accident, and cancer, Group term life insurance), and Paid Sick Leave (Minimum of 40 hours per year)

Job Type

Full-time

Hourly Rate

$35 per hour

Public Agency Retirement Services (PARS) provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

This position will require a background check, including Social Security, address, nationwide criminal database, county criminal, and nationwide sex offender records, as well as employment, education, and professional reference verification. PARS participates in E-Verify. Employment eligibility will be confirmed through E-Verify only after a formal job offer is accepted and Form I-9 is completed. We do not use E-Verify to pre-screen applicants.