Human Resources Coordinator

Mabbett & Associates, Inc.; Stoneham (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

Mabbett & Associates, Inc. is seeking an HR Coordinator to support daily HR operations for employees across offices, including remote staff. The role reports to the Human Resources Director and involves benefits reconciliation, employee records management, and coordinating background checks and new-hire activities.

The position is based in Stoneham, MA, in-office with no telework. Ideal candidates have 3+ years of HR experience, strong communication skills, and proficiency with HRIS systems and

Qualifications

• Bachelor's degree in business, HR management, or related field.
• 3+ years in HR roles, preferably with a consulting or engineering firm, or government contractor.
• Experience in recruiting, training & development, benefits, and compliance.
• General knowledge of state and federal employment laws.
• Strong attention to detail and excellent organizational, interpersonal, and written and verbal communication skills.

Responsibilities

• Provide administrative support to HR, including scheduling interviews, medical examinations, and drug-testing; compile data and maintain reports.
• Support HR for on-site and remote employees; respond to inquiries regarding HR policies and practices.
• Create, organize, and maintain paper and electronic employee records; coordinate pre- and post-employment activities.
• Audit benefit enrollments to verify coverage across health, vision, dental, FSA, and disability plans; assist training programs.
• Assist with annual compliance projects and the performance management process; support aspects of the firm's security program.
• Support ad hoc projects and other duties as assigned.

Skills

HR operations

Benefits administration

Employee relations

Recruiting

Training and development

Compliance

Communication skills

Microsoft Word

Microsoft Excel

Paylocity

Deltek Vantage

Education

Bachelor's degree in business, HR management, or related field

Tools

Paylocity

Deltek Vantage

Microsoft Word

Microsoft Excel

Job description

Description

Mabbett & Associates, Inc. (Mabbett®), an award-winning and leading environmental, health and safety consulting, and engineering firm servicing federal, state and local agencies, and private commercial, institutional and industrial clients nationally. This is a full-time position reporting to the Human Resources Director. The coordinator will support employees across the organization, including those located in satellite offices in Rhode Island, Virginia, and New York, as well as remote employees. Responsibilities will include supporting daily HR operations, responding to general HR inquiries, reconciling benefits, assisting with internal projects and programs, maintaining employee records, and performing other related duties.

Reporting to the Human Resources Director, the Human Resources Coordinator will collaborate closely with the HR team and employees at all levels of the organization. Responsibilities will include, but are not limited to:

• Provide administrative support to the HR department, including scheduling meetings, interviews, medical examinations, and drug-testing appointments; compiling data; preparing and maintaining reports; creating and updating forms and templates; posting documents to the corporate intranet; posting job advertisements; filing; and entering data into HR information system.
• Provide HR support to on-site and remote employees; respond to internal and external inquiries regarding HR policies, procedures, and practices.
• Create, organize, and maintain paper and electronic employee records.
• Coordinate pre- and post-employment activities, including ordering background checks, conducting telephone screenings and reference checks, reviewing new-hire documentation, supporting I-9 and E-Verify compliance activities, and conducting new hire orientation meetings.
• Audit benefit enrollments to verify appropriate coverage under health, vision, dental, flexible spending, and disability plans.
• Support the organization's corporate training and professional development program.
• Assist with annual compliance projects.
• Support the performance management process.
• Assist with aspects of the firm's security program.
• Support ad hoc projects and perform other duties as assigned.

This position is based in Stoneham, Massachusetts. This is an in-office position; telework will not be permitted for this role.

Requirements

• Bachelor's degree in business, human resources management, or a related field.
• Three years of relevant human resources experience, preferably with a consulting or engineering firm, professional services organization, or government contractor.
• Experience in multiple areas of human resources, including recruiting, training and development, benefits, and compliance.
• General knowledge of state and federal employment laws.
• Strong attention to detail and excellent organizational, interpersonal, and written and verbal communication skills.
• Proactive, solutions-oriented approach to work with the ability to handle confidential and sensitive information appropriately.
• Experience managing difficult situations professionally and diplomatically.
• Excellent time-management skills must be to successfully manage multiple priorities, work independently, consistently meet deadlines, and perform effectively in a fast-paced environment.
• Proficiency in Microsoft® Word and Excel. Experience with Paylocity and Deltek Vantage is preferred.
• U.S. citizenship and the ability to obtain and maintain, or currently possess, a federal security clearance.
• Ability to successfully complete a pre-employment drug screening, including screening for cannabis.

Equal Opportunity Employer, including disability/protected veterans