HR Coordinator

Mammoth Distribution; Los Angeles (CA); Hybrid; USD 75,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance after 60 days

Job summary

Mammoth Distribution is hiring a full-time HR Coordinator to keep people operations organized, connected, and running on modern tools. Reporting to the CHRO, you’ll manage HR administration, HRIS records, and employee relations across Production, Manufacturing, Facilities, Lab, Quality Control, and Inventory.

You’ll leverage AI to draft communications, run dashboards, plan events, and coordinate onboarding/offboarding while ensuring confidentiality.

Qualifications

• 2–4 years of experience in HR, people operations, or office administration.
• Experience in manufacturing or distribution environment preferred; cannabis industry a plus.
• Hands-on with HRIS and ability to learn new systems quickly.
• Comfort using AI tools with judgment on privacy and confidentiality.
• Strong Excel/Sheets skills and ability to build basic dashboards.
• Excellent writing and interpersonal skills; trustworthy handling of confidential data.

Responsibilities

• Own day-to-day HR administration: scheduling, e-filing, personnel file maintenance, and HRIS data entry.
• Coordinate onboarding and offboarding: paperwork, orientation, and checklists in HRIS.
• Use AI tools to draft communications, summarize information, and build templates while protecting confidential data.
• Administer HR technology and assist with new tool evaluations and rollouts.
• Build HR reports and dashboards and prepare monthly people-metrics for CHRO.
• Plan company-wide culture initiatives, events, and recognition programs with budgets and vendors.
• Write and distribute monthly employee newsletter; manage HR Slack channels and intranet.
• Support employee relations: meetings, note-taking, ER case log, and follow-up actions.
• Track write-ups and performance-review deadlines; remind managers to stay current.
• Provide backup for Payroll, Benefits, and Recruiting, including interview scheduling.
• Answer routine HR questions and escalate sensitive matters appropriately.

Skills

HR administration

Onboarding & offboarding

People operations

Event planning

Communication

Data privacy & confidentiality

Excel / Sheets

Spanish language

Tools

Paycom

Paylocity

ADP

UKG

BambooHR

Job description

Pay: $75,000–$80,000/year | Type: Full-Time | Monday–Friday | Location: North Hollywood, CA (4 days On-Site, 1 Remote) | Benefits: Medical, Dental, Vision, Life Insurance after 60 days

Application Deadline: 28 January 2027

Department: People & Culture

Location: North Hollywood, CA

Compensation: $75,000 - $80,000 / year

Mammoth Distribution is one of California's leading cannabis distributors and manufacturers, delivering top brands like Heavy Hitters, Papa & Barkley, and Almora Farms. We're hiring a full-time HR Coordinator to keep our people operations organized, connected, and running on modern tools. Reporting to our Chief Human Resources Officer (CHRO), you'll manage HR administration and HRIS records, put AI and automation to work on everyday HR tasks, plan the events and recognition programs that shape our culture, run internal communications, and support our HR team on employee relations matters across Production, Manufacturing, Facilities, Lab, Quality Control, and Inventory.

Located in North Hollywood, convenient to Burbank, Van Nuys, Glendale, Studio City, and the greater San Fernando Valley. If you're a tech-savvy, highly organized HR professional who loves planning events and building a great workplace, we'd like to hear from you.

What You'll Do

• Own day-to-day HR administration: scheduling, e-filing, personnel file maintenance, and accurate HRIS data entry
• Coordinate onboarding and offboarding: prepare paperwork, set up new-hire orientation, and keep checklists current in the HRIS
• Use AI tools (such as ChatGPT, Claude, or Copilot) and automation to draft communications, summarize information, build templates, and streamline repetitive HR workflows, while protecting confidential employee data
• Administer HR technology, including the HRIS, e-signature and digital forms, shared drives, and Slack, and help evaluate and roll out new tools
• Build and maintain HR reports and dashboards (headcount, turnover, training completion) and prepare a monthly people-metrics package for the CHRO
• Plan and execute companywide culture initiatives, employee events, and recognition programs (e.g., Culture All-Star nominations), managing vendors, logistics, and budgets
• Write, design, and distribute the monthly employee newsletter (email, Slack, and print); administer HR Slack channels and maintain the company intranet
• Prepare HR announcements and support presentations at Production and tailgate meetings
• Support employee relations: schedule meetings, take notes during interviews and investigations, maintain the ER case log, and track follow-up actions as directed by the HR team
• Track write-ups (corrective action) and performance review deadlines, and send reminders to managers to keep them current
• Provide backup support for Payroll, Benefits, and Recruiting, including interview scheduling and new-hire paperwork
• Answer routine employee HR questions and route sensitive or complex matters to the appropriate HR team member

What You'll Bring

• 2–4 years of experience in HR, people operations, or office administration; HR experience strongly preferred
• Experience in a manufacturing, production, warehouse, or distribution environment preferred; cannabis industry experience a plus
• Hands-on experience with an HRIS (such as Paycom, Paylocity, ADP, UKG, or BambooHR) and an aptitude for learning new systems quickly
• Comfort using AI tools to work more efficiently, with good judgment about accuracy, privacy, and confidentiality
• Advanced skills in Google Workspace and/or Microsoft Office, especially Excel or Google Sheets (formulas, pivot tables, basic dashboards)
• Experience administering Slack or similar collaboration tools; Canva or similar design tools a plus
• Event planning experience, from small team celebrations to companywide events, including budget and vendor management
• Strong writing and editing skills and confidence presenting to groups, including production floor audiences
• Exceptional organization and attention to detail; able to manage many deadlines and follow through without reminders
• Basic knowledge of HR practices and employment law, and the judgment to know when to elevate
• Discretion and professionalism with confidential and sensitive information
• A friendly, approachable presence with frontline employees and supervisors
• Spanish proficiency a plus

Physical Requirements

• Ability to work across office, production, and warehouse environments, with regular floor presence and significant temperature variation
• Frequent computer use for extended periods (8+ hours)
• Ability to sit or stand for extended periods, including standing to present at Production meetings and staff events
• Ability to occasionally lift and move files, boxes, and event materials up to 25 lbs.
• Ability to communicate effectively in person, in writing, and in group settings, with or without reasonable accommodation

Compensation & Benefits

• $75,000–$80,000/year, depending on experience
• Medical, dental, vision, and life insurance - eligible after 60 days
• Full-time, Monday–Friday schedule, on-site in North Hollywood, CA
• Direct partnership with the CHRO and hands-on exposure to every area of HR

Also relevant if you have experience as: HR Assistant, Human Resources Coordinator, People Operations Coordinator, HR Administrator, HRIS Coordinator, Employee Engagement Coordinator, Culture Coordinator, Office Coordinator, Onboarding Coordinator, or Events Coordinator.

What We Bring

• Medical/Dental/Vision Insurance
• Paid Company Holidays
• Paid Time Off
• Employee Assistance Program
• Complimentary Life Coach