HR Coordinator

Etegent Technologies; Kenwood (OH); Hybrid; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health benefits

PTO with flexible policy

401(k) match

Job summary

Flooid is seeking an HR Coordinator in Cincinnati, OH to support payroll, benefits, HRIS, and compliance. The role emphasizes accuracy, confidentiality, and service-minded interactions with employees, in an in-office/hybrid setting.

The position offers exposure to payroll, benefits administration, onboarding/offboarding, and audits, with opportunities to contribute to process improvements and HR projects within a collaborative team.

Qualifications

• Experience in HR, payroll, benefits, or administrative role.
• Strong Excel skills including formulas and data linking across worksheets.
• Familiarity with HRIS, payroll, and benefits data systems.

Responsibilities

• Reviewing and validating payroll inputs, including deductions, earnings, tax elections, and employee status changes.
• Preparing the semi-monthly payroll, ensuring accuracy, timeliness, and compliance with company procedures.
• Supporting benefits and 401(k) plan administration, including enrollment, changes, participant communications, and employee inquiries.
• Coordinating with payroll, benefits, retirement plan, and HRIS vendors to resolve routine issues and support accurate administration.
• Supporting onboarding administration, including new hire tasks, employment eligibility documentation, payroll setup, and benefit enrollment coordination.
• Supporting offboarding activities, including system updates, final pay and continuation of benefits communication, and related administrative tasks.
• Maintaining and updating employee data in HR systems, ensuring accuracy, completeness, and confidentiality.
• Assisting with internal and external audits by preparing reports, reviewing data, and following up on routine documentation needs.
• Supporting HR compliance efforts pursuant to federal, state, local, and company requirements.
• Responding to employee questions related to payroll, benefits, HR systems, and policies with professionalism, care, and timely, accurate information.
• Escalating more complex issues appropriately while taking ownership of routine problems.
• Assisting with HR process documentation, employee communications, and standard operating procedures.
• Assisting with general office administration and coordination as needed.
• Providing support for HR projects or team initiatives as needed.

Skills

Advanced Excel

HRIS systems

Payroll knowledge

Attention to detail

Communication skills

Organizational skills

Confidentiality ethics

Tools

Excel

HRIS software

Payroll software

Job description

This opportunity is with our client, Flooid, and is being managed by our recruiting team.

Candidates local to Cincinnati, OH only please!

Overview

The HR Coordinator is a key member of the HR team, helping ensure employees are supported through accurate payroll, benefits, HR systems, and compliance administration. This role offers hands‑on exposure to several core areas of HR and is ideal for someone who enjoys learning, solving problems, supporting employees, and building strong operational skills in a collaborative team environment. The ideal candidate is detail‑oriented, proactive, service‑oriented, and committed to accuracy in all aspects of HR administration.

Primary Responsibilities:

• Reviewing and validating payroll inputs, including deductions, earnings, tax elections, and employee status changes.
• Preparing the semi-monthly payroll, ensuring accuracy, timeliness, and compliance with company procedures.
• Supporting benefits and 401(k) plan administration, including enrollment, changes, participant communications, and employee inquiries.
• Coordinating with payroll, benefits, retirement plan, and HRIS vendors to resolve routine issues and support accurate administration.
• Supporting onboarding administration, including new hire tasks, employment eligibility documentation, payroll setup, and benefit enrollment coordination.
• Supporting offboarding activities, including system updates, final pay and continuation of benefits communication, and related administrative tasks.
• Maintaining and updating employee data in HR systems, ensuring accuracy, completeness, and confidentiality.
• Assisting with internal and external audits by preparing reports, reviewing data, and following up on routine documentation needs.
• Supporting HR compliance efforts pursuant to federal, state, local, and company requirements.
• Responding to employee questions related to payroll, benefits, HR systems, and policies with professionalism, care, and timely, accurate information.
• Escalating more complex issues appropriately while taking ownership of routine problems.
• Assisting with HR process documentation, employee communications, and standard operating procedures.
• Assisting with general office administration and coordination as needed.
• Providing support for HR projects or team initiatives as needed.

Skills & Experience:

• Prior experience in a human resources, payroll, benefits, customer service, or administrative role, including internship, contract, or full-time experience.
• Advanced proficiency in Microsoft Excel, including experience creating and maintaining formula-driven spreadsheets, linking data across multiple worksheets, and reconciling complex datasets. Ability to identify and investigate discrepancies, troubleshoot formula issues, and ensure data remains accurate, consistent, and reliable across reports.
• Comfortable working with HRIS, payroll, benefits, and other data systems, with the ability to learn new systems quickly and accurately.
• Strong attention to detail and commitment to accuracy.
• Demonstrated ability to problem-solve and think critically when faced with issues or discrepancies.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Strong communication skills and a friendly, service-oriented approach to supporting employees.
• Good judgment and the ability to recognize when matters require escalation or additional guidance.
• Understanding of the need for confidentiality and the ethical standards required for the role.
• Genuine interest in a career in Human Resources.
• Interest in improving processes, documenting procedures, and finding practical ways to make HR administration more efficient and accurate.

Our Company:

Flooid is an innovative software technology company offering cutting edge retail and hospitality solutions to major global brands, from point of sale, mobile, online, social, and beyond, as well as solutions for Cloud and Managed Services, ensuring our retail partners have everything they need to make the sale. Our customers’ needs are at the heart of what we do, and that focus has resulted in great historical success and an exciting strategy for where we are headed in the future.

Location:

United States – In-Office/Hybrid. Primary office located in Cincinnati, Ohio, and role will require in-office work 2-3 days per week on average.

Hours:

Full-Time – At Flooid, we promote a flexible work environment that allows you to balance your work responsibilities with other priorities, like picking up your children, caring for an aging parent, or attending important family events.

Benefits:

Benefits start on day one – medical, dental, vision, life, and disability coverage available; competitive salary; flexible PTO policy that allows for uncapped PTO; fully paid FMLA leave comparable to company-paid short-term disability coverage; 12 weeks of fully paid parental leave; 401(k) plan with company match

Applications:

If you believe you have the skills and experience to succeed in this role, even if you do not meet 100% of the criteria, we encourage you to apply. Research suggests that certain groups will apply for a role if they meet 60% of the position’s requirements, while others will only apply if they hit 100%. We encourage applications from anyone with the skills, experience, and key attributes that will make you a great fit for the role and addition to the company.

Reasonable Accommodations:

Work is performed in an office setting with frequent interruptions. This position requires the ability to sit or stand at a workstation for extended periods of time. The ability to communicate effectively in person, by phone, and on electronic devices is necessary to perform this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity Employer:

Flooid is an Equal Employment Opportunity (EEO) Employer and complies with Title VII of the Civil Rights Act of 1964 and all other applicable federal, state, and local laws and regulations pertaining to EEO as well as subsequent guidelines established by the EEO Commission.

The information contained within this document/portal and/or any documents appended hereto or otherwise provided by Flooid Inc (formerly PCMS Datafit Inc) or any of its group companies (“Flooid”) are the property of Flooid and are issued in strict confidence and must not be (i) copied, shared, reproduced in whole or in part; or (ii) used for any purpose other than the purpose for which they have been expressly provided by Flooid; or (iii) given or communicated to any third party without the prior written consent of Flooid. Flooid Inc is a company registered in Delaware whose registered office is at 4270 Glendale Milford Road, Cincinnati, Ohio 45242.