HR Coordinator

Quanta Services; Houston (TX); On-site; USD 40,000 - 64,000; Full time

Benefits offered by this job

Competitive Compensation

401(k) Retirement Plan

Holiday Pay

Paid Time Off (PTO)

Comprehensive Health Coverage

Pet Insurance

Employee Assistance Program (EAP)

Professional Development

Tuition Assistance

Employee Discount Program

Job summary

Quanta Services' QISG unit seeks an HR Coordinator to support day-to-day HR operations, onboarding, and data management in a fast-paced environment. You will help maintain personnel files, coordinate interviews, and assist employees with questions while upholding confidentiality and compliance.

You will also assist with preparing new-hire orientation, scheduling background checks, and interfacing with multiple HR systems to ensure accurate and timely data entry.

Qualifications

• Bachelor's degree in HR/related field required.
• Experience in HR admin or onboarding is preferred.
• Proficiency with MS Office and JD Edwards is expected.

Responsibilities

• Support day-to-day HR operations including data entry, scheduling, onboarding, and HR communications.
• Maintain personnel records and assist new hires with onboarding processes.
• Coordinate interviews, travel, and meetings for HR and Operations teams.
• Handle routine inquiries and escalate sensitive matters to HR Manager.
• Assist with building access badge system and other admin duties as needed.
• Adhere to internal policies and complete special projects as assigned.

Skills

Exceptional verbal and written comms

Organizational skills

Time management

Analytical and problem-solving

Integrity and confidentiality

Teamwork and positive attitude

Education

Bachelor’s degree in Human Resources, Business Administration, or related field

Tools

JD Edwards

Microsoft Office Suite

Job description

About Us

QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.

Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.

About this Role

At QISG, the Human Resources Coordinator will support the Human Resources (HR) team with its day-to-day operations by aiding in the areas of data entry, scheduling, and other administrative duties as required. The HR Coordinator will maintain personnel records, assist new hires throughout the onboarding process, support the HR team with preparations for new-hire orientation and serve as a point of contact for employees who have questions. The ideal candidate will be passionate about learning and will thrive in a fast paced and dynamic environment.

What You'll Do

• Assists with the new hire onboarding process by collecting new hire information, initiating background checks and preemployment drug screens, prepping conference rooms and benefits guides for new hire orientation, and updating all employee records
• Schedules employees for drug testing utilizing third party system
• Processes all E-Verify requests to determine new hires’ eligibility to work in the U.S.
• Maintains filing systems and executes proper record keeping practices to ensure confidentiality of HR information as well as compliance with federal, state, and local employment laws and regulations, and recommended best practices
• Collects and enters employee data to a variety of systems (JDE, Navex, DISA) with an emphasized focus for maintaining accuracy and meeting deadlines
• Schedules interviews, meetings, and travel as requested by the HR and Operations departments
• Responds to general employee inquiries and escalates complex and/or sensitive matters to the HR Manager
• Administers building badge system to assist with access requests for new hires and visitors, and provides replacement badges as needed
• Assists with drafting various HR communications
• May fill in for, assist or interface with other support functions; these duties may include, but are not limited to answering telephones, data entry, filing and tracking of information, ordering supplies, and receiving visitors for other QISG departments as needed
• Adheres to internal standards, policies, and procedures
• Performs special projects and completes other duties as assigned or requested

What You'll Bring

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Minimum of 1-year Human Resources administrative experience
• Proficiency with Microsoft Office; Outlook, Word, PowerPoint, and Excel
• Experience working with JD Edwards
• Proficiency with Microsoft Office Suite
• Exceptional verbal and written communication skills
• Excellent organizational skills and attention to detail
• Proven time management skills with ability to meet tight deadlines
• Strong analytical and problem-solving skills
• Ability to act with integrity, professionalism, and confidentiality
• Demonstrates teamwork, strong work ethic and a positive attitude

What You’ll Get

• Competitive Compensation
• 401(k) Retirement Plan
• Holiday Pay
• Paid Time Off (PTO)
• Comprehensive Health Coverage
• Pet Insurance
• Employee Assistance Program (EAP)
• Professional Development
• Tuition Assistance
• Employee Discount Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.