HR Coordinator

Apex Landscaping Inc.; Hawthorn Woods (IL); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

Competitive Compensation

Insurance: Medical, Dental, & Vision

401K Retirement Plan

Paid Time Off

Tuition Reimbursement

Professional Development Opportunities

Job summary

Apex Landscaping Inc. is seeking an HR Coordinator (On-Site) to support daily HR operations. This role reports to the Human Resources Manager and handles onboarding, records, compliance tasks, and general administrative support.

The ideal candidate is detail-oriented, proactive, and ready to work in a full-time, non-exempt, on-site environment at our Hawthorn Woods office. Associate degree required; bilingual English/Spanish preferred.

Qualifications

• Associate’s degree in related field required; Bachelor’s degree preferred.
• Prior related office experience preferred.
• 1-2 Years of Human Resources Required.
• Proficiency in Microsoft Office Suite.
• Familiarity with Paylocity is a plus.
• Bilingual English/Spanish required.

Responsibilities

• Maintain accurate HR files, records, and documentation.
• Oversee onboarding tasks including I-9s and tax forms.
• Serve as a resource for policies, benefits, and HR processes.
• Support audits to ensure documents are complete and compliant.
• Provide clerical and administrative support to HR.
• Prepare HR correspondence, forms, and internal communications.
• Assist with payroll processing and employee questions.
• Liaise with benefits providers and external HR vendors.
• Assist with new hire orientation and performance management processes.
• Support HR events and recruiting activities.

Skills

Verbal and written communication

Interpersonal skills

Organizational skills

MS Office proficiency

HRIS familiarity

Proactive problem-solving

Education

Associate’s degree in related field

Bachelor’s degree preferred

Tools

Paylocity

Job description

Title: HR Coordinator (On-Site)

Reports to: Human Resources Manager

Job Type: Hourly, Full-Time, Non-Exempt

Hourly Rate: $25.00 – $28.00

Location: Hawthorn Woods, IL

Apex Landscapingis a full-service landscape company proudly serving the Chicagoland area for over 35 years. We specialize in creating, enhancing, and maintaining outdoor spaces for residential and commercial clients alike. Our team is committed to craftsmanship, reliability, and exceptional customer service, making us a trusted leader in the industry for more than three decades.

Job Summary:

TheHR Assistantsupports the daily operations of the Human Resources department and plays a key role in fostering a positive, organized, and efficient workplace. This position assists with recruiting, onboarding, employee records, compliance tasks, and general administrative support. The ideal candidate is detail-oriented, proactive, and committed to upholding the professionalism and a team-focused culture.

Essential Functions:

• Maintain accurate and up-to-date HR files, records, and documentation.
• Oversee onboarding tasks such as collecting and verifying new hire paperwork, including I-9s and tax forms.
• Serve as a trusted resource for employee questions related to policies, benefits, and HR processes.
• Support the HR department in conduction regular audits to ensure all required documents are complete and compliant.
• Provide clerical and administrative support to the HR department.
• Prepare HR correspondence, forms, and internal communications.
• Assist with payroll processing, employee questions, and error resolution.
• Serve as a liaison with benefits providers and external HR vendors.
• Conducts or assists with new hire orientation.
• Assist with performance management processes, including reviews and documentation
• Support planning and executing of HR events and company activities.
• Collaborate with HR department in recruitment processes, including supporting with candidate screening as needed.
• Help with benefits administration tasks, open enrollment materials, and employee notices.
• Participate in HR training and continuing education to maintain compliance knowledge.
• Support HR projects as needed.
• Performs other duties as assigned.

What we offer:

• Competitive Compensation
• Insurance: Medical, Dental, & Vision
• 401K Retirement Plan
• Paid Time Off
• Tuition Reimbursement
• Professional Development Opportunities

APEX LANDSCAPING INC IS AN EQUAL OPPORTUNITY EMPLOYER

Requirements

Core Competencies:

• Strong verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.
• Collaborative and self-motivated, with a proactive approach to problem-solving.
• Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.

Qualifications:

• Associate’s degree in related field required; Bachelor’s degree preferred.
• Prior related office experience preferred.
• 1-2 Years of Human Resources Required.
• Proficiency in Microsoft Office Suite.
• Familiarity with Paylocity is a plus.
• Bilingual (English/Spanish) required.

Work Environment:

This position isfully on-siteat our main office located inHawthorn Woods, IL. The person in this role is expected tocommute to the office dailyand maintain a consistent in-person presence.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.