HR Coordinator

polaris; Fernley (NV); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Profit-sharing plan

Paid time off

Wellness programs

Job summary

Polaris Inc. is seeking an HR Coordinator to support HR operations at distribution facilities. You will partner with Operations leaders on staffing, onboarding, payroll, and employee relations, while ensuring proper recordkeeping and policy administration.

The role provides broad exposure to site HR processes and requires initiative and judgment in daily tasks. You will coordinate onboarding, respond to employee questions, oversee performance standards, and help drive engagement in a fast-paced,

Qualifications

• High school diploma required; degree preferred.
• HR certification or experience preferred.
• Strong written and verbal communication.
• Ability to work independently and collaboratively.
• Experience with HR software and payroll preferred.
• Able to work in distribution and office environments.

Responsibilities

• Support hourly staffing activities including interviewing, onboarding, and new hire processes.
• Coordinate onboarding and conduct new hire orientation and training.
• Address employee relations matters and support corrective actions.
• Oversee performance management standards with site leadership.
• Manage payroll and timecard auditing/processing for accurate pay.
• Maintain HR systems and process transactions (hires, moves, terminations, pay changes).
• Organize personnel records per legal and site procedures.
• Prepare onboarding packets, benefit guides, and recruiting materials.
• Support policy enforcement and consistent management practices.
• Plan projects to improve HR efficiency and employee engagement.
• Design recruiting/community materials and represent Polaris in the community.

Skills

Communication

Collaboration

Planning & Organization

Education

High School Diploma

Tools

Microsoft Office

HR software & payroll

Job description

At Polaris Inc., we have fun doing what we love by driving change and innovation. We empower employees to take on challenging assignments and roles with an elevated level of responsibility in our agile working environment. Our people make us who we are, and we create incredible products and experiences that empower us to THINK OUTSIDE.

Position Overview:

The Human Resources Coordinator supports HR operations for assigned distribution facilities and their teams. Working closely with Operations leaders, you will help execute hourly staffing, onboarding, employee relations, policy administration, payroll processes, recordkeeping, and employee engagement activities. This role requires sound judgment, initiative, and the ability to independently address day-to-day HR needs while partnering with leaders on workplace matters. The position offers broad exposure to distribution-site HR operations and direct ownership of processes that support employees and operational results.

Key Responsibilities:

• Support hourly staffing activities, including interviewing, candidate selection, recruiting communications, and new hire processes.
• Coordinate and facilitate onboarding by communicating with new hires and leaders, arranging facility tours, preparing materials, and conducting new hire orientation and training.
• Respond to employee questions and partner with HR and Operations leaders to address employee relations matters, document issues, and support corrective action processes.
• Oversee employee performance management standards related to productivity, safety, and quality in partnership with site leadership.
• Manage payroll and timecard auditing and processing to support accurate and timely employee pay.
• Maintain HR systems by processing transactions involving hires, lateral moves, terminations, compensation changes, and other employee updates.
• Organize and maintain personnel records in accordance with legal record-retention requirements and site procedures.
• Prepare documentation and communications supporting staffing and HR operations, including onboarding packets, benefit guides, and recruiting materials.
• Support policy enforcement and consistent management practices in compliance with applicable federal and state employment laws.
• Plan and complete projects that promote a positive work environment, strengthen employee engagement, and improve HR operational efficiency.
• Design recruiting and community-engagement materials, represent Polaris in the community, and foster positive community relationships.

Desired Competencies:

• Communication: You clearly convey information, ideas, and expectations to diverse audiences, adjusting your message to ensure understanding and alignment.
• Collaboration: You work effectively with others across functions and levels, contributing to shared goals while respecting different perspectives.
• Planning & Organization: You manage time, resources, and priorities effectively to meet deadlines and deliver consistent results.

Qualifications:

• High school diploma required; degree preferred
• Human Resources certification or experience preferred.
• Sound judgment and the ability to integrate HR practices into business and operational processes.
• Excellent written and verbal communication, interpersonal, organizational, and planning skills.
• Strong customer focus and problem-solving skills.
• Ability to work independently and collaborate effectively with employees and leaders, both in person and virtually.
• Knowledge of Microsoft Office applications; experience with HR software and payroll administration is preferred.
• Ability to work in distribution and office environments and stand or walk for extended periods.
• This position is not eligible for sponsorship.

To qualify for this position, former employees must be eligible for rehire, and current employees must be in good standing.

#LI-ERF1

#LI-ONSITE

We are an ambitious, resourceful, and driven workforce, which empowers us to THINK OUTSIDE.

At Polaris we put our employees first, by offering a holistic approach to their health and financial wellbeing.

• Polaris is proud to offer competitive compensation, including a market-leading profit-sharing plan that is fundamental to our pay-for-performance culture.
• At Polaris, employees are owners of the company through company contributions to our Employee Stock Ownership Plan and discounted employee stock purchases plan.
• Employees receive a generous matching contribution to 401(k), financial wellness education and consultation to plan for their financial future.
• Health, dental, and vision insurance
• Wellness programs
• Paid time off
• Gym & personal training reimbursement
• Life insurance and disability offerings

Through the Polaris Foundation and our Polaris Gives paid volunteer time off, we support employees who actively volunteer their time, efforts, and passions to