HR Coordinator

Baker McKenzie; Dallas (TX); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Bonus opportunities

Medical, dental, and vision coverage

Retirement savings plans

Time off and leave programs

Wellness benefits

Job summary

Baker McKenzie is seeking an HR Coordinator to provide comprehensive operational support across the employee lifecycle, including onboarding, offboarding, HR systems, payroll and timekeeping administration, and records management. You will collaborate with the in-market People team and Firmwide People functions to ensure timely, accurate HR services across offices and employee populations.

Responsibilities include coordinating onboarding/offboarding for lawyers and staff, processing lifecycle

Qualifications

• Bachelor’s degree in HR, business, psychology or related field preferred; equivalent relevant experience may be considered.
• Experience in HR coordination, HR operations, payroll/timekeeping or administrative support
• Working knowledge of employee lifecycle administration, HR records, onboarding/offboarding, payroll and timekeeping processes

Responsibilities

• Coordinate onboarding and offboarding activities for lawyers and staff across offices, ensuring documentation, system transactions, communications, and arrangements are completed accurately and on time.
• Support onboarding for summer associates, first-year associates, transfers, contractors, and consultants including I-9 verification and personnel file creation.
• Process employee lifecycle transactions in SuccessFactors and Dayforce (new hires, promotions, changes, leave coding, terminations).
• Prepare and submit HR and payroll change notices for lifecycle events and leave-related changes.
• Maintain confidential personnel records and generate standard/ad hoc reports from HR systems.
• Provide Dayforce/time-entry guidance and training to employees, including non-exempt timekeeping support.

Skills

Organizational skills

Time management

Communication skills

Collaboration across offices

Discretion with confidential info

Education

Bachelor’s degree in HR / business / psychology or related field

Tools

SuccessFactors

Dayforce

Job description

Role purpose

To provide comprehensive, high-quality operational support across the employee lifecycle, including onboarding and offboarding, HR systems and transaction processing, payroll and timekeeping administration, leave-related HRIS updates, records management, reporting, training, and employee support. The role works closely with the in-market People team and Firmwide People functions to deliver timely, accurate, and consistent HR services across supported offices and employee populations.

Main responsibilities

• Coordinate onboarding and offboarding activities for lawyers and Professional & Business Services employees across supported offices and practice groups, ensuring required documentation, system transactions, communications, and local office arrangements are completed accurately and on time.
• Support summer associate, first-year associate, transfer, contractor, and consultant onboarding, including new-hire paperwork, HRIS profile creation or conversion, orientation scheduling, training enrollment, first-day instructions, Form I-9 verification, and personnel file creation.
• Process employee lifecycle transactions in SuccessFactors and related systems, including new hires, transfers, title and reporting changes, promotions, compensation changes, leave coding, and terminations.
• Prepare and submit HR and payroll change notices and other required documentation for employee lifecycle events, special arrangements, and leave-related changes.
• Coordinate local office setup for new joiners and transfers, including badges, parking, workspace-related requests, equipment coordination, and other location-specific access or resources.
• Support biweekly timekeeping and payroll administration by reviewing timesheet completion, following up on missing or incorrect submissions and outstanding approvals, assisting with time-entry corrections, and conducting payroll spot checks before final processing.
• Respond to routine employee questions regarding timekeeping, payroll, benefits resources, PTO, HR systems, personal-information changes, policies, and HR processes, escalating more complex matters to the appropriate People team resource.
• Provide Dayforce and time-entry guidance and training to employees, including support for non-exempt timekeeping requirements.
• Process leave-of-absence HRIS updates and related change notices for supported employee populations in coordination with the appropriate leave and benefits resources; maintain accurate leave coding and documentation without independently determining leave eligibility or accommodation outcomes.
• Maintain accurate and confidential electronic and paper personnel records, including onboarding, employee changes, leaves, employee relations documentation, special arrangements, Form I-9 records, and departures, in accordance with retention requirements.
• Prepare standard and ad hoc reports and data audits using SuccessFactors, Dayforce, and other People systems, including new-hire, birthday, new hire, practice-group, payroll, and compliance-related reports.
• Support employment verification requests, departure documentation, corporate card termination requests, employee recognition, and life-event acknowledgments, as assigned.
• Coordinate orientation schedules, calendar invitations, employee communications, reminders, and training logistics in partnership with relevant People and business teams.
• Provide cross-office backup coverage for time-sensitive onboarding, offboarding, payroll, audit, reporting, and employee support needs, as assigned.
• Support immigration and international assignment coordination by participating in recurring meetings, tracking follow-up items, and liaising with the appropriate internal teams.
• Identify opportunities to streamline recurring HR processes, improve data accuracy, and enhance the employee experience while maintaining confidentiality and a high standard of client service.
• Participate in People team projects and perform other HR and administrative duties as assigned.

Technical skills, qualifications and experience

• Bachelor's degree in Human Resources, business, psychology, or a related field preferred; equivalent relevant experience will be considered.
• Prior experience in an HR coordination, HR operations, payroll/timekeeping, or administrative support role, preferable in a professional services environment.
• Working knowledge of employee lifecycle administration, HR records, onboarding and offboarding, payroll and timekeeping processes, and basic HR policies and practices.
• Experience with HR information systems and timekeeping platforms; SuccessFactors and Dayforce experience is preferred.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook, with the ability to prepare accurate reports and manage detailed data.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet recurring and time-sensitive deadlines.
• Exceptional attention to detail and commitment to data accuracy, documentation, and follow-through.
• Strong written and verbal communication skills and a service-oriented approach when working with employees, managers, and cross-functional teams.
• Ability to exercise sound judgment, recognize when escalation is appropriate, and handle sensitive and confidential information with discretion.
• Ability to work independently while collaborating effectively across offices, functions, and geographic boundaries.
• Adaptability, initiative, and a continuous-improvement mindset in a fast-paced and changing environment.

Baker McKenzie empowers clients to compete in the global economy. We provide comprehensive and practical legal advice that cuts through complexity with clear, actionable guidance. Our people represent diverse cultures and jurisdictions, combining local know-how with international expertise to ensure your business thrives across borders .

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates. Should candidates require any reasonable adjustments and/or accommodations when applying to or interviewing with our Firm, please notify [e-mail]

Pay Transparency

• Subject to eligibility requirements, the Firm offers a comprehensive benefits package, including bonus opportunities, medical, dental, and vision coverage, retirement savings plans, time off and leave programs, and wellness benefits. Benefits are subject to applicable plan terms and Firm policies.
• The US base compensation for this position is expected to be $xxx to $xxx (annually or hourly) if located in an office in the state of X. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.
• California notice: Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates.

If located in an office in one of the states below, the US base compensation for this position is expected to be in the range listed. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary range for your preferred location during the hiring process.

New York

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Illinois (Chicago only)

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