HR Coordinator

Kaygen, Inc.; Connecticut; On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Healthcare Insurance

Vision and Dental Insurance

401(k) Retirement Plan

Free Life Insurance

Vacation Time Off

Sick Time Off

Family Medical Leave (FMLA)

Mentorship Program

Continuous Growth and Career Development

Job summary

An emerging leader in staffing services is seeking a dedicated Administrative Assistant/HR Coordinator. This role is pivotal in overseeing payroll processing, ensuring accurate time entries, and serving as the primary contact for associates. The ideal candidate will possess strong organizational and communication skills, enabling them to effectively manage multiple tasks and maintain confidentiality. This position offers the opportunity to work in a dynamic environment, collaborating with various departments to support a diverse workforce. Join a forward-thinking company that values integrity and respect, and take your career to the next level in a supportive and team-oriented atmosphere.

Qualifications

• Requires high school diploma and one year of administrative support experience.
• Prior experience in payroll and timekeeping is essential.

Responsibilities

• Oversee payroll processing and ensure accurate time entries for all associates.
• Manage attendance programs and address employee inquiries.

Skills

Administrative Support

Payroll Processing

Customer Service

Interpersonal Skills

Communication Skills

Organizational Skills

Data Analysis

Time Management

Education

High School Diploma or GED

Tools

ADP

Workday

MS Office (Word, PowerPoint, Excel)

Job description

KAYGEN is an emerging leader in providing top talent for technology-based staffing services. We specialize in providing high-volume contingent staffing, direct hire staffing, and project-based solutions to companies worldwide ranging from startups to Fortune 500 and Managed Service Providers (MSP) across a wide variety of industries.

ON site 5 days a week

Job Summary:

The Administrative Assistant/HR Coordinator reports directly to the Plant Manager and is responsible for overseeing payroll processing for the site, collaborating with all department leaders and Administrative Assistants to ensure accurate time entries for all associates. In addition to payroll duties, this role serves as the primary contact for both external and internal customers, addressing associate inquiries appropriately and directing them to the relevant Centers of Excellence (COE). This position must maintain the utmost respect for all associates and ensure the confidentiality of sensitive information.

Job Responsibilities:

1. Responsible for accurate time review in ADP for all departments and ensures the accurate and timely bi-weekly submission of the site payroll.
2. Conduct regular Administrative Assistant meetings to discuss payroll issues and ensure consistency.
3. Responsible for verifying manual time entries due to misplaced or forgotten badges and ensuring accurate daily input of this time.
4. Reviews all associate updates in Workday to ensure that schedules are accurately reflected and integrated into ADP, including new hires, transfers, and promotions.
5. Reviews all leave approvals from Sedgwick and ensures the proper allocation of PTO time as appropriate. Updates codes to accurately reflect the changes.
6. Submit miscellaneous payments.
7. Manages attendance programs and issues correspondence to ensure compliance with site and company policies.
8. Manage Perfect Attendance program.
9. Generates monthly Headcount report for Finance.
10. Runs and distributes the monthly Overtime report.
11. Updates weekly absenteeism report.
12. Assist in the preparation of special reports and special projects as required.
13. Supports New Hire Orientation training.
14. Addresses all employee inquiries and provides appropriate support.
15. Communicate effectively and promptly with peers, support teams, and management, including escalating issues when necessary.
16. Ensures confidentiality by safeguarding sensitive associate information.
17. Work overtime as required by the department. Work flexible hours based on business needs.
18. Comply with all local Client quality policies, procedures, and practices through consistent application of sound quality assurance principles.
19. Other duties as required to support the needs of the business.

Education and Experience:

This position requires:

• High School Diploma or GED
• One year of administrative support experience required
• Prior experience in payroll and timekeeping required
• Ability to influence without authority.
• Ability to communicate with various levels of leaders throughout the organization.
• Ability to handle sensitive issues and confidential information.
• Delivery effective customer service skills to all levels in the organization.
• MS Office Proficiency (Word, PowerPoint, Excel)

Shift:

8 hours M-F - Requires flexibility to work with a 24/7 manufacturing environment, so must have the ability to flex as needed to support night shifts as well.

Preferred Qualifications:

Interpersonal Skills: This role requires excellent interpersonal skills to engage with employees at all levels of the organization and build strong professional relationships.

Communication Skills: Effective communication is essential for conducting surveys, collecting feedback, and providing timely and constructive solutions to employee concerns. Communication skills include ability to display professionalism in verbal and written communication.

Organizational Skills: The ability to manage multiple tasks efficiently, plan and organize internal events, and coordinate with different departments is crucial.

Data Analysis: Analyzing data from employee feedback and making recommendations for improving workplace culture is a key responsibility.

Time Management Skills: Demonstrates proficiency in managing a heavy workload and responding effectively to high-pressure situations. This includes the ability to prioritize tasks, maintain focus under stress, and ensure timely completion of responsibilities while maintaining high-quality standards.

Physical Demands:

While performing the duties of this job, the employee is regularly required to stand, walk, sit, and use hands to manipulate, handle or feel objects, and office equipment. The employee frequently is required to talk and hear. The employee is occasionally required to reach with hands and arms and stoop, kneel or crouch.

Work Environment:

1. This position is occasionally required to enter a clean room manufacturing environment and the physical demands described are representative of those that must be met by an incumbent to successfully perform the essential functions of this job.
2. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions (Per the Americans with Disabilities Act of 1990).
3. The incumbent may be frequently required to stand and/or occasionally sit for extended periods of time. While performing this job, the employee is regularly exposed to episodes of walking, hearing, twisting, lifting, frequent use of hand to finger, handle, feel, pick or type which can include repetitive motion of the wrists, hands or fingers.
4. The position will almost always have exposure to work near moving mechanical equipment.
5. Occasionally the position will have exposure to fumes, airborne particles, hazardous chemicals, cleaning compounds and solvents.
6. The incumbent may be exposed to noise levels in the work environment moderate to loud.
7. The incumbent must be willing and able to wear required PPE such as safety glasses, face mask, hearing protection, safety shoes, hair and beard net and smock.

At KAYGEN, we are always looking for dynamic, talented and experienced individuals. We invite you to join our team of talented IT professionals, consulting at client locations across the globe. Our culture is team-oriented; we strive to stand by our core values of respect, honesty, and integrity. Our team of experienced staffing experts will work with you to find you the best opportunity. For more information please visit us at www.kaygen.com.

Benefits with Kaygen

• Healthcare Insurance
• Vision and Dental Insurance
• 401(k) Retirement Plan
• Free Life Insurance
• Vacation Time Off
• Sick Time Off
• Family Medical Leave (FMLA)
• Achieve your Kaizen by clicking here. A unique and exclusive talent community supported by Kaygen, that includes programs like:
• Certifications
• Mentorship Program
• Referrals
• Family and Wellness benefits
• Continuous Growth and Career Development

Seniority level

Associate

Employment type

Contract

Job function

Human Resources

Industries

Staffing and Recruiting