HR Coordinator

3M HEALTHCARE; Columbia City (IN); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) plan match

Tuition reimbursement

Wellness program

Paid time off (PTO)

Job summary

3M HEALTHCARE is seeking an HR Coordinator to provide administrative and operational support to the Human Resources team. You will maintain accurate employee data, update HR systems, run reports, and help keep daily HR operations running smoothly.

The role requires attention to detail, strong communication skills, discretion with confidential information, and hands-on experience with HRIS systems (ADP, Workday, APEX).

Qualifications

• 1–3 years of experience in HR, payroll, or administrative roles preferred or recent graduate with relevant internship experience.
• Experience with an HRIS system (ADP, Workday, APEX, etc.) is a plus.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong problem-solving skills and willingness to ask questions and seek clarification.
• Proficiency in Microsoft Office (Excel, Outlook, Word) required.

Responsibilities

• Maintain and update employee information in the HRIS system ensuring accuracy and integrity of all personnel records and data entries.
• Support onboarding and offboarding processes by entering new hire and termination data.
• Run, review, and distribute HRIS reports (attendance, turnover, headcount, etc.) as needed.
• Assist with preparing HR documents, forms, and correspondence.
• Support benefits administration and open enrollment by updating data and assisting employees with questions.
• Help maintain compliance by ensuring required documents are collected and stored properly.
• Coordinate employee files, audits, and record-keeping.
• Serve as a point of contact for general employee inquiries.
• Communicate clearly, professionally, and timely with employees and supervisors.
• Escalate issues and seek clarification when needed.
• Generate weekly, monthly, and annual reports from the HRIS system.
• Assist with tracking HR metrics and identifying trends.
• Support HR projects and process improvements as needed.

Skills

Attention to detail

Communication skills

Discretion with confidential info

Problem-solving

MS Office proficiency

Tools

HRIS systems (ADP/Workday/APEX)

Job description

Position Summary

HR Coordinator provides administrative and operational support to the Human Resources department. This role maintains accurate employee data, updates HR systems, runs reports, and ensures smooth daily HR operations. The ideal candidate has strong attention to detail, excellent communication skills, and confidence to ask questions for clarification.

Responsibilities

• Employee Data & HR Systems
  • Maintain and update employee information in the HRIS system ensuring accuracy and integrity of all personnel records and data entries.
  • Support onboarding and offboarding processes by entering new hire and termination data.
  • Run, review, and distribute HRIS reports (attendance, turnover, headcount, etc.) as needed.
• HR Administrative Support
  • Assist with preparing HR documents, forms, and correspondence.
  • Support benefits administration and open enrollment by updating data and assisting employees with questions.
  • Help maintain compliance by ensuring required documents are collected and stored properly.
  • Coordinate employee files, audits, and record‑keeping.
• Communication & Service
  • Serve as a point of contact for general employee inquiries.
  • Communicate clearly, professionally, and timely with employees and supervisors.
  • Escalate issues and seek clarification when needed.
• Reporting & Process Support
  • Generate weekly, monthly, and annual reports from the HRIS system.
  • Assist with tracking HR metrics and identifying trends.
  • Support HR projects and process improvements as needed.

Qualifications

• 1–3 years of experience in HR, payroll, or administrative roles preferred or recent graduate with relevant internship experience.
• Experience with an HRIS system (ADP, Workday, APEX, etc.) is a plus.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong problem‑solving skills and willingness to ask questions and seek clarification.
• Proficiency in Microsoft Office (Excel, Outlook, Word) required.

Core Competencies

• Detail‑oriented – ensures data accuracy and consistency.
• Accountable – takes ownership for work and deadlines.
• Service‑focused – provides helpful, respectful support to employees and leaders.
• Proactive communicator – asks questions early when unsure.
• Organized – manages multiple tasks in a fast‑paced environment.

Benefits

• Climate‑controlled, well‑lit and clean work environment.
• Work/life balance including up to 140 hours PTO for the first year.
• 8 paid holidays, with 3 floating holidays.
• 401(k) plan with company match.
• Educational assistance program (tuition reimbursement).
• Wellness program and incentives.
• Company HSA contributions.
• Insurance benefits: basic life, AD&D, short‑term disability, long‑term disability, Employee Assistance Program (EAP).
• Voluntary employee‑paid benefits: medical, prescription, dental, vision, supplemental life and AD&D insurance, accident plan, critical illness plan, hospital indemnity plan, pet insurance, identity theft.

EEO Statement

Equal Opportunity Employer. We are committed to providing a workplace that is fair, respectful, and inclusive, and we make employment decisions based on qualifications, merit, and business needs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, ancestry, ethnicity, marital status, disability, genetic information, protected veteran status, citizenship status, or any other status protected by applicable federal, state, or local law. As a U.S. defense contractor, Ultra Maritime maintains strict standards related to integrity, compliance, and security. We operate a drug‑free workplace and may conduct pre‑employment background checks and substance‑abuse screening as per role requirements.