HR Coordinator

Ashbourne Farms; Clifton (KY); On-site; USD 42,000 - 56,000; Full time

Job summary

Ashbourne Enterprises is seeking an organized HR Coordinator in Louisville to keep employee records and HRIS data accurate, generate payroll and benefits reports, and move candidates through hiring while ensuring new hires are ready before their first day.

You'll report to the Compliance, Benefits & Payroll Manager and help with onboarding, terminations, and process improvements across our hospitality, retail, and agricultural teams.

Qualifications

• 2–4 years of HR administration, recruiting coordination, payroll or benefits support, or similar administrative role.
• Experience with HRIS and applicant tracking systems; Paycor preferred.
• Proficiency in Microsoft Excel.
• Education: High school diploma or equivalent; Associate or Bachelor’s degree preferred.
• Certifications such as aPHR or SHRM-CP are a plus.
• Travel: Valid driver’s license and reliable transportation for occasional travel between Ashbourne locations.

Responsibilities

• Update employee profiles and status changes promptly in HRIS and maintain records in line with retention requirements.
• Prepare and distribute recurring HR, payroll and benefits reports.
• Create job requisitions, post openings, screen resumes, and manage candidate communications.
• Initiate background checks, onboarding paperwork, and setup across payroll/HRIS and benefits software.
• Process terminations across payroll and benefits systems and coordinate IT access removal.
• Follow SOPs and identify gaps to improve processes.

Skills

Organized & Detail-Oriented

System-Savvy

Guest-Minded Communication

Discreet & Trustworthy

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

HRIS

Paycor

Paycor Recruiting

Microsoft Excel

Job description

Company: Ashbourne Enterprises
Location: Louisville, KY (with occasional travel to Ashbourne locations)
Position Type: Full-Time
Reports To: Compliance, Benefits & Payroll Manager

About Us

The legacy of Ashbourne Farms is built on deep agricultural tradition, from breeding Shorthorn cattle to serving original farm-to-table cuisine. Today, Ashbourne Enterprises operates a family of hospitality, retail, and agricultural businesses in the Louisville area. Our HR team supports employees across all of them, from farm and event staff to retail and kitchen teams, so no two days look quite the same.

About the Role

Ashbourne Enterprises is seeking an organized, detail-driven HR Coordinator to keep our people function running smoothly every day. In this role, you’ll keep employee records and systems accurate, produce the reports that payroll and benefits depend on, move candidates through hiring, and make sure every new employee is fully set up before their first day.

We treat our candidates and employees the way our businesses treat their guests. Your work makes sure every employee’s experience with HR, from application to final paycheck, is timely, accurate, and welcoming.

Key Responsibilities

• Employee Records & HRIS: Update employee profiles and status changes promptly and accurately in our HRIS. Maintain physical and electronic records in line with record-retention requirements, and keep records audit-ready.
• HR, Payroll & Benefits Reporting: Prepare and distribute recurring reports on schedule, including new hire, termination, overtime, 401(k), benefits carrier (EOI, FMLA), and employee milestone reports.
• Recruiting & Candidate Experience: Create job requisitions and post openings. Monitor the applicant tracking system daily and screen resumes against job requirements. Conduct phone screens, schedule manager interviews, and manage all candidate communication from first contact to final decision.
• Pre-Boarding & New-Hire Setup: Initiate and track background checks, send welcome emails to new hires and notices to managers, and distribute and audit onboarding paperwork. Coordinate equipment, email, and building access. Set up new hires across our payroll/HRIS, timekeeping, and benefits administration software, and send benefits eligibility and 401(k) enrollment notices.
• Employee Separations: Process terminations across payroll, timekeeping, benefits administration, and retirement plan systems. Send required benefits notices, coordinate system access removal with IT, calculate final PTO payouts, and arrange the return of company property.
• Process Improvement: Follow established SOPs consistently and flag gaps or opportunities to make our processes faster and more accurate.

What We Are Looking For

• Organized & Detail-Oriented: You keep many open items moving at once without letting anything slip, and you double-check your work.
• System-Savvy: You enter data accurately across multiple platforms and pick up new systems quickly.
• Guest-Minded Communication: You communicate with candidates, employees, and managers in a friendly, professional, and prompt way.
• Discreet & Trustworthy: You handle confidential employee and candidate information with care.

Qualifications & Requirements

• Experience: 2–4 years of experience in HR administration, recruiting coordination, payroll or benefits support, or a similar administrative role.
• Systems: Experience with HRIS and applicant tracking systems required. Experience with Paycor and Paycor Recruiting is strongly preferred. Familiarity with benefits administration software is a plus.
• Technical Skills: Proficiency in Microsoft Office, especially Excel.
• Education: High school diploma or equivalent required. Associate or Bachelor’s degree in human resources, business, or a related field preferred.
• Certifications: aPHR or SHRM-CP is a plus.
• Travel: Valid driver’s license and reliable transportation for occasional travel between Ashbourne locations.
• Physical Demands:
  • Prolonged periods of sitting and working at a computer.
  • Occasional walking and standing in farm, event, kitchen, and retail environments, including uneven terrain and outdoor conditions.
  • Ability to occasionally lift and carry up to 25 pounds.

Ashbourne Enterprises offers a comprehensive and competitive benefits package, including:

• 401(k) with employer match
• Health insurance (PPO or HSA with employer contribution)
• Dental and vision insurance
• Life insurance and Employee Assistance Program
• Paid time off

Ashbourne Enterprises is committed to creating an inclusive workplace and provides equal employment opportunities to all employees and applicants. We prohibit discrimination and harassment of any kind in accordance with applicable federal, state, and local laws.

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