HR Coordinator

PlayCV; Castro Valley (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

PlayCV is a nonprofit in Castro Valley seeking an HR Coordinator to support recruitment, onboarding, HRIS maintenance, compliance tracking, employee communications, and day-to-day HR operations within the employee lifecycle. The ideal candidate is organized, detail-oriented, customer service focused, and able to handle confidential information with professionalism in a fast-paced, mission-driven setting.

Strong experience with BambooHR and Google Workspace is preferred.

Qualifications

• Two (2) years of administrative experience in Human Resources, recruiting, onboarding, or related office environment.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office and Google Workspace.
• Experience working with HRIS systems; BambooHR experience is preferred.

Responsibilities

• Post open positions on job boards and maintain recruitment advertisements.
• Screen applications against minimum qualifications and coordinate interview scheduling.
• Communicate with candidates throughout the hiring process.
• Prepare hiring documents and onboarding packets.
• Maintain applicant tracking records and recruitment files.
• Assist with career fairs and recruiting events as needed.
• Coordinate new hire onboarding, including Live Scan, TB clearance, I-9 verification, and required employment documentation.
• Prepare employee files and ensure all required paperwork is complete.
• Schedule and assist with new hire orientation.
• Coordinate offboarding paperwork, exit checklists, and system access changes.
• Enter and maintain employee information in BambooHR, Deputy, and other HR systems.
• Process employee status changes, compensation updates, and position changes.
• Maintain accurate personnel files and electronic records.
• Assist with routine HR reports and data audits.
• Track required certifications, trainings, and compliance deadlines.
• Maintain HR records in accordance with policy and legal requirements.
• Assist with document preparation for audits and regulatory reporting.
• Prepare employment verification letters and other HR correspondence.
• Monitor HR inboxes and respond to routine employee inquiries.
• Serve as a first point of contact for employee questions regarding HR processes, benefits, policies, and procedures.
• Direct employees to appropriate resources or elevate concerns to the HR Manager.
• Assist with scheduling meetings, preparing documentation, and tracking follow-up items related to employee relations matters.
• Coordinate employee recognition activities, appreciation events, and wellness initiatives.
• Assist with internal communications and HR announcements.
• Support employee engagement programs and team-building activities.
• Maintain HR office supplies and forms.
• Assist with special HR projects as assigned.
• Perform other administrative duties to support the Human Resources department.

Skills

Strong organizational skills

Time management

Excellent written and verbal comms

Confidentiality and sound judgment

Customer service oriented

Multitasking

Education

Bachelor’s degree in HR or related field

HR certification (SHRM-CP, PHR) or interest in pursuing

Tools

BambooHR

Microsoft Office

Google Workspace

Job description

About PlayCV

PlayCV is a nonprofit organization dedicated to enriching the lives of Castro Valley students by providing high-quality afterschool programs rooted in joyful play, hands-on learning, and whole-child development.

We partner with elementary and middle schools within the Castro Valley Unified School District to deliver meaningful enrichment experiences that include arts, science, music, STEM, recreation, social-emotional learning, and academic support.

Our programs support students in building confidence, exploring creativity, strengthening social skills, and forming meaningful relationships. We strive to create safe, inclusive spaces where students feel welcomed, valued, and connected.

Our work is guided by PlayCV’s Community Agreements, which shape how we show up for students, families, school partners, and one another.

About the Program

The Full PLAY (TFP) is PlayCV’s afterschool program, operating from the last bell of the school day until 6:00 p.m. Each day begins with students checking in and receiving a nutritious snack. Students then rotate through enrichment classes, homework support, outdoor games, STEAM activities, and social engagement opportunities.

Position Summary

The HR Coordinator provides administrative and operational support to the Human Resources department throughout the employee lifecycle. This position assists with recruiting, onboarding, HRIS maintenance, compliance tracking, employee communications, and day-to-day HR operations. The ideal candidate is highly organized, detail-oriented, customer service focused, and able to handle confidential information with professionalism.

Essential Job Functions

Recruitment & Hiring Support

• Post open positions on job boards and maintain recruitment advertisements.
• Screen applications against minimum qualifications and coordinate interview scheduling.
• Communicate with candidates throughout the hiring process.
• Prepare hiring documents and onboarding packets.
• Maintain applicant tracking records and recruitment files.
• Assist with career fairs and recruiting events as needed.

Onboarding & New Employee Experience

• Coordinate new hire onboarding, including Live Scan, TB clearance, I-9 verification, and required employment documentation.
• Prepare employee files and ensure all required paperwork is complete.
• Schedule and assist with new hire orientation.
• Coordinate offboarding paperwork, exit checklists, and system access changes.

HRIS & Employee Records

• Enter and maintain employee information in BambooHR, Deputy, and other HR systems.
• Process employee status changes, compensation updates, and position changes.
• Maintain accurate personnel files and electronic records.
• Assist with routine HR reports and data audits.

Compliance & HR Administration

• Track required certifications, trainings, and compliance deadlines.
• Maintain HR records in accordance with company policy and legal requirements.
• Assist with document preparation for audits and regulatory reporting.
• Prepare employment verification letters and other HR correspondence.
• Monitor HR inboxes and respond to routine employee inquiries.

Employee Support

• Serve as a first point of contact for employee questions regarding HR processes, benefits, policies, and procedures.
• Direct employees to appropriate resources or elevate concerns to the HR Manager.
• Assist with scheduling meetings, preparing documentation, and tracking follow-up items related to employee relations matters.

Employee Engagement

• Coordinate employee recognition activities, appreciation events, and wellness initiatives.
• Assist with internal communications and HR announcements.
• Support employee engagement programs and team-building activities.

General Administrative Support

• Maintain HR office supplies and forms.
• Assist with special HR projects as assigned.
• Perform other administrative duties to support the Human Resources department.

Community Agreements

All PlayCV team members are expected to model and uphold our Community Agreements:

• Keep our students at the center of our decisions and actions
• Be open to feedback and operate with a growth mindset
• Be kind and respectful
• Own our attitude
• Support each other and hold each other accountable
• Respect everyone’s privacy

These agreements guide daily interactions, decision-making, and overall site culture.

Qualifications & Experience

Required

• Two (2) years of administrative experience in Human Resources, recruiting, employee onboarding, or a related office environment.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Proficiency with Microsoft Office and Google Workspace.
• Experience working with HRIS systems; BambooHR experience is preferred.

Preferred

• Bachelor’s degree in HR, Business Administration, Organizational Development, or related field.
• HR certification (SHRM-CP, PHR) or interest in pursuing certification.
• Knowledge of California labor laws.
• Experience working in a nonprofit or educational environment.
• Experience supporting payroll or benefits administration.

Candidate Profile

The ideal candidate is organized, dependable, and service-oriented with a passion for supporting employees and creating positive workplace experiences. They enjoy administrative work, pay close attention to detail, communicate professionally, and can manage multiple priorities in a fast-paced environment. They approach their work with integrity, maintain confidentiality, and contribute to a collaborative HR team.

Physical Requirements

• Ability to view a computer screen for extended periods of time
• Frequent use of hands and fingers for typing, writing, and operating standard office equipment (computer, phone, printer)
• Ability to communicate effectively in person, over the phone, and via virtual platforms
• Occasional standing, walking, bending, and reaching to access office materials or equipment
• Ability to lift and carry up to 15 pounds
• Ability to sit for extended periods throughout the workday
• Ability to attend occasional off-site trainings, school visits, or events as needed

Conditions of Employment

• Hours may vary depending on the school schedule, student enrollment, staffing levels, and PlayCV program needs.
• Ability to obtain and maintain criminal record clearance through the Department of Justice (DOJ). The HR department must analyze DOJ/FBI live scan reports in accordance with applicable Federal, State, and Local laws, as well as fitness for the position.
• Negative TB test within the last 4 years
• Able to travel to multiple work sites.
• Must attend any PlayCV required training.

Equal Employment Opportunity Statement

PlayCV is an equal opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. Employment decisions are based on merit, qualifications, and organizational needs.

This job description is not intended to be all-inclusive. Duties, responsibilities, and activities may change at any time with or without notice.