Human Resources Coordinator

Community Solutions for Children, Families, and Individuals; Gilroy (CA); On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

Medical, dental and vision premiums

403(b) retirement plan with employer 5

3 weeks paid vacation

Holidays and sick leave

Diversity, Equity & Inclusion group

Job summary

Community Solutions seeks a proactive HR Coordinator to join our People and Culture Team in Gilroy, CA. You will support the employee lifecycle, maintain confidential records, and help deliver a positive employee experience in a fast-paced setting.

The role emphasizes accuracy, cross-functional collaboration, and a commitment to inclusive workplace culture, with growth opportunities across HR functions.

Qualifications

• 2+ years HR experience or equivalent work experience.
• Knowledge of HR best practices and policies/procedures.
• Strong planning and organizational skills, attention to detail.

Responsibilities

• Represent HR as first contact for HR matters.
• Process onboarding to offboarding and HR transactions.
• Coordinate onboarding and ensure new hire documentation is complete.

Skills

HR experience

Detail oriented

Data privacy

Multi-tasking

Spanish preferred

Tools

MS Excel

Outlook

SharePoint

Teams

Job description

SUMMARY: Community Solutions seeks a proactive, employee-centered Human Resources Coordinator to join our People and Culture Team. Our HR team is at the forefront of creating meaningful employee experiences for all employees. As our HR Coordinator, you will join a collaborative, high-trust team of HR professionals and help center culture and the employee experience in everything we do. The ideal candidate will have HR experience, be super detail-oriented, and enjoy helping employees and providing a positive experience for others.

As a wellness and recovery-based behavioral health services provider, our mission is to create positive change in the lives of our clients. The values of hope, kindness, equity, belonging, and collaboration guide our organization’s culture. This position will primarily work from our Gilroy, California office. If this sounds exciting—and the job description below feels like a fit—we really hope you’ll consider joining us along this journey!

What You’ll Be Doing in the role of Human Resources Coordinator

• Represent HR and act as first contact and resource for a broad range of HR matters.
• Provides administrative support throughout the employee lifecycle from onboarding to offboarding; is responsible for accurately processing HR transactions and reporting.
• Coordinate and facilitate the onboarding process for new hires to ensure that all new hire documentation is completed timely and accurately.
• Maintain and update employee records in HRIS systems and personnel files ensuring data accuracy and confidentiality.
• Collecting and processing new hire paperwork, including tax forms, I-9 verification, and benefits enrollment.
• Serve as a point of contact for new hires, addressing their questions and concerns and managing the onboarding process.
• Introducing new employees to company policies, culture, and procedures.
• Prepare and process HR-related documents, such as offer letters, employee changes, promotions, terminations, etc.
• Coordinates the Performance Management process and programs.
• Conduct and track pre-employment requirements such as background checks, DMV, credentialing, etc.
• Create employee digital employment records including personnel files, compliance documentation, etc.
• Work cross-functionally with members of the HR, Talent, Training, and Program teams to ensure staff matters are addressed timely.
• Acts as a resource for employees to ensure their understanding and compliance with benefit, payroll and HR practices.
• Works closely on employee experience and other department projects.

Qualifications and Knowledge

• You care about creating positive experiences for others.
• 2+ years of HR experience or equivalent work experience.
• You have knowledge of human resources best practices and policies/procedures.
• You have proven planning and organizational skills, attention to detail and ability to handle multiple tasks and able to monitor quality of work.
• You have a strong ability to handle confidential information with discretion and maturity.You maintain a high degree of professionalism and can interface with all levels of the agency as a primary point of contact for the HR team.
• You can multi-task and work in a fast-paced energetic environment.
• You are adept at problem-solving, including being able to identify issues and resolution in a timely manner.
• You can work independently as well as in a team environment.
• Systems minded and comfortable with technology.
• You are proficient with HR systems, MS systems (Excel, Outlook, SharePoint, Teams).
• Fluent in Spanish preferred.

Compensation and Benefits

The hourly rate of pay for this role is $25.00 - $30.00. Range placement is determined through interviews and a review of education, experience, knowledge, skills, abilities of the applicant, equity with other team members, and alignment with market data.

We offer a comprehensive employee benefits package and encourage strong work-life balance. We believe in supporting the whole person by providing:

• Medical, dental and vision 100% of premiums paid by employer for full-time employees and eligible dependent children
• 403(b) Retirement Plan with 5% employer match
• 3-weeks paid vacation to start
• 13 paid holidays as well as 96 sick hours per year and self-care time
• Longevity bonuses
• Generous family leave
• Staff learning and development and robust in-house training opportunities
• Employee-led Diversity, Equity, and Inclusion Resource Group

Diversity, Equity, and Inclusion

Community Solutions is deeply committed to diversity, equity, and inclusion. We are a team of dedicated professionals with backgrounds as diverse as the impact we achieve. We are committed to diversity in our workforce and to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We encourage candidates from all backgrounds to apply.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to both sit and stand for extended periods, lift and move objects up to 25lbs, talk and hear, and use office equipment. Work is performed in office, clinic, or community environments; work is performed around clients who may exhibit unstable and potentially violent behavior.

Work Environment and Location

This position is located within commutable distance to our Gilroy headquarters, with occasional needs to be able to travel into our offices in San Jose and Morgan Hill.

Special Requirements

• Must be able to meet and receive a criminal records clearance as required by specific programs, licensing regulations and Community Solutions practices.
• License: Possess a valid California driver’s license, current car insurance and a good driving record as documented by a DMV report and consistent with the Agency’s liability insurance requirements.
• Requires an automobile to perform routine job duties.
• COVID-19 Vaccination: Community Solutions has adopted a COVID-19 vaccination policy to safeguard the health and well-being of our employees and clients. As a condition of employment, Community Solutions employees are required to be fully vaccinated for COVID-19, unless a reasonable accommodation is approved or as otherwise required by law.