HR Coordinator

Paperless Parts, Inc.; Boston (MA); Hybrid; USD 63,000 - 85,000; Full time

Benefits offered by this job

Health, dental & vision coverage

Unlimited PTO

13+ paid holidays

Wellness stipend

Pre-tax commuter benefits

401(k) plan

Employee recognition program

Job summary

Paperless Parts, Inc. is seeking an organized HR Coordinator to drive day-to-day People Operations, onboarding, benefits, payroll support, and culture initiatives in a hybrid Boston HQ.

You will own end-to-end employee lifecycle, maintain HRIS records, coordinate events, and implement automated workflows with modern SaaS tools, helping ensure accurate data and strong employee engagement. This fast-growing team values initiative, compliance, and a people-first culture.

Qualifications

• Experience in an HR, People Ops, or Talent Support role.
• Familiarity with modern HRIS platforms and spreadsheet tools for data administration and reporting.
• Exceptional written and verbal communication skills with a proven track record of handling sensitive employee data confidentially.
• Ability to manage multiple priorities, coordinate logistics, and execute multi-step projects independently.
• Location: Hybrid schedule out of our Boston, MA headquarters.

Responsibilities

• Facilitate end-to-end onboarding and offboarding processes, ensuring smooth transitions and welcoming experiences for all team members.
• Administer day-to-day HRIS records, assist with benefits communications, and ensure accurate payroll processing.
• Lead Culture Committee meetings and organize company-wide gatherings and team-building events that celebrate our vibrant culture and foster inclusivity.
• Leverage modern software, templates, and automation tools to streamline routine HR tasks and elevate operational efficiency.
• Oversee HR communications, maintain centralized HR documentation, and ensure employees have ready access to policy resources.
• Coordinate workplace logistics, vendor relationships, and shared space inventory to maintain a productive in-office environment.

Skills

HR Operations

HRIS proficiency

Communication & discretion

Project & event management

Tools

Rippling HRIS

Spreadsheets

Job description

Paperless Parts is the SaaS-based intelligence layer for modern manufacturing, enabling our customers to innovate faster in the physical world. From rockets to medical devices, we power the parts that move the world forward.

Reports To: People Operations Manager

Employment Type: Full-Time

Travel: N/A

About Paperless Parts

Paperless Parts is the SaaS-based intelligence layer for modern manufacturing, enabling our customers to innovate faster in the physical world. From rockets to medical devices, we power the parts that move the world forward.

This position requires activities that are subject to US Export Control Laws and require US Citizenship or Green Card Holder.

The Opportunity

Paperless Parts is seeking an organized, proactive, and tech-forward HR Coordinator to drive our day-to-day People Operations and nurture our vibrant company culture. In this role, you will own key stages of the employee lifecycle—from welcoming new hires during onboarding to coordinating engaging team events and supporting essential HR workflows.

Working closely with cross-functional teams, you will serve as a frontline touchpoint for employees while identifying opportunities to streamline operations through modern SaaS tools and automated workflows. If you thrive in a fast-paced environment and are excited to combine operational excellence with a genuine focus on people, this role offers an exceptional opportunity to expand your HR career.

What Success Looks Like (First 6–12 Months)

• Operational Ownership: Fully own end-to-end onboarding, offboarding, and core HR administrative workflows, identifying and implementing key process improvements within your first 6 months.
• Process Automation & Efficiency: Identify manual administrative friction points and launch automated, AI-enabled workflows that reduce processing time and potential for errors.
• Culture & Engagement Execution: Plan and execute company-wide All Hands Meetings and Culture Committee initiatives with high employee participation and engagement.

Key Responsibilities

• Employee Lifecycle Management: Facilitate end-to-end onboarding and offboarding processes, ensuring smooth transitions, accurate system updates, and welcoming experiences for all team members.
• HR Operations & Payroll Support: Administer day-to-day HRIS records, assist with benefits communications, and ensure accurate, timely payroll processing.
• Culture & Event Coordination: Lead Culture Committee meetings and organize company-wide gatherings and team-building events that celebrate our vibrant culture and foster an inclusivity.
• Workflow Optimization: Leverage modern software, templates, and automation tools to streamline routine HR tasks and elevate operational efficiency.
• Internal Communications: Oversee HR communications, maintain centralized HR documentation, and ensure employees have ready access to policy resources.
• Office & Workplace Support: Coordinate workplace logistics, vendor relationships, and shared space inventory to maintain a productive in-office environment.

Qualifications & Experience

Core Requirements

• HR Operations Experience: Demonstrated foundational experience in an HR, People Ops, or Talent Support role.
• HRIS & Tools Proficiency: Familiarity with modern HRIS platforms and spreadsheet tools for data administration and reporting.
• Communication & Discretion: Exceptional written and verbal communication skills with a proven track record of handling sensitive employee data confidentially.
• Project & Event Management: Proven ability to manage multiple priorities, coordinate logistics, and execute multi-step projects independently.
• Location: Ability to work on a hybrid schedule out of our Boston, MA headquarters.

Preferred Qualifications

• Specific Systems Knowledge: Hands-on experience with Rippling HRIS is a plus.
• Compliance & Payroll Exposure: Familiarity with state and federal employment regulations, leave policies, or payroll processing functions.

Salary Range: $62,900 - $85,100

Paperless Parts Life

Culture: At Paperless Parts, we value intentionality, persistence and relationships. We live and breathe these values every day. As a fast-growing company, we're continually improving what we've built while still building from the ground up.

Boston Office: Our office is full of energy; people regularly collaborate to solve complex problems. We recognize that people work well in different environments and have intentionally designed our office to provide collaborative spaces and quiet focus areas. Our height-adjustable desks are set up with additional monitors, and employees are provided with the latest Apple technology to support productivity.

Our headquarters is located in downtown Boston, MA and easily accessible to most transit routes (Red/Blue/Orange/Green Line/South Station/North Station).

Encinitas Office: Our California office is our newest office which seats our West Coast sales team. The office has an open floor plan with several conference rooms to encourage collaboration with your colleagues in California and TV's to connect with those sitting in Boston or remotely. The office is walking distance from Downtown Encinitas, the Coaster train stop, and tons of activities on the 101.

Benefits: We value you and your family. With this in mind, full-time employees are provided:

• 100% coverage of health, dental, and vision for you and your dependent
• Competitive compensation philosophy
• Unlimited PTO
• 13+ paid holidays
• Company-sponsored wellness stipend
• Pre-tax Commuter and FSA/Dependent Care FSA
• 401(k) plan
• Employee recognition program

Responsible for adherence to all security and privacy requirements, rules and regulations and implement as required.

Paperless Parts is committed to cultivating an equitable, inclusive, and supportive environment for all employees. We believe this environment creates a safe space for employees to share their experiences, brainstorm ideas, and grow their careers. Paperless Parts is an Equal Opportunity & Aff…

Our hiring process uses AI tools to assist with candidate screening and assessment. These tools are designed to enhance human judgment, not replace it. By streamlining the initial steps, AI allows our recruiting team to spend more time focusing on meaningful candidate connections. To learn more about how we use these tools and how your data is protected, please review our [Learn More] page.