HR Compliance and Safety Assistant

Familia Dental & Vivid Smiles; Schaumburg Township (IL); On-site; USD 42,000 - 56,000; Full time

Job summary

Familia Dental is seeking an HR Compliance and Safety Assistant to support regulatory compliance, safety training, medical records, and workers’ compensation processes. This in-office role supports the corporate office in Schaumburg, IL, with Monday–Friday, 8 AM–5 PM availability and opportunities to learn across HR, Safety, and Compliance disciplines.

You will handle documentation, training support, and regulatory records, gaining hands-on experience in OSHA and health department regulations.

Qualifications

• Strong organizational and documentation skills.
• Excellent communication and training abilities.
• Proficiency in maintaining detailed records and regulatory documentation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Self-motivated with excellent time management skills.
• Knowledge of OSHA, Fire Department, and Health Department regulations preferred but not required.
• Experience with radiation safety protocols and compliance requirements preferred but not required.

Responsibilities

• Process and monitor Workman's Compensation Claims.
• Manage comprehensive radiation safety compliance including registration, documentation, equipment evaluations, QA/QC for Texas locations, pregnancy declarations, spore testing audits, dosimeter management, and annual training/inventory.
• Rotating front desk coverage for corporate office including receiving, sorting, and distributing mail and packages.
• Assist with trainings and training committee
• Assist with policies and documents
• Assist with incoming medical record requests.
• Assist with administrative duties such as: filing, scanning, copying, uploading documents, etc
• Other duties as assigned

Skills

Organizational skills

Communication skills

Time management

Training abilities

Regulatory documentation

Education

High School Diploma or GED

Associate’s or Bachelor’s degree preferred

3+ years admin/healthcare experience

Tools

Microsoft Office Suite (Word, Excel, PowerPoint)

Job description

Description

Are you looking to get your foot in the door of the Healthcare industry? Looking to learn about the world of HR, Compliance, and Safety? We have the job for you! Our corporate office is hiring an HR Compliance and Safety Assistant; a great entry-level opportunity for a self-starter with exceptional time management looking to gain real experience in areas including Workman's Comp, safety training, medical records and more!

About the Company

Familia Dental was established in 2008 and has grown rapidly because of our quality dentistry and our caring, compassionate approach to all people. Our practice exemplifies the core values of quality, honesty, and care in everything that we do. Our company strives in community outreach and internal growth. Join our family to be a part of giving back to your community and making a difference every day. Familia Dental is a big believer in internal growth, making it a great company to turn a job into a career.

Job Purpose

The HR Compliance and Safety Assistant performs a variety of administrative duties and is responsible for ensuring that all Familia Dental locations adhere to regulatory requirements and safety standards set by OSHA, Fire Department, and Health Department regulations.

Responsibilities

• Process and monitor Workman's Compensation Claims
• Manage comprehensive radiation safety compliance including registration, documentation, equipment evaluations, QA/QC for Texas locations, pregnancy declarations, spore testing audits, dosimeter management, and annual training/inventory.
• Rotating front desk coverage for corporate office including receiving, sorting, and distributing mail and packages.
• Assist with trainings and training committee
• Assist with policies and documents
• Assist with incoming medical record requests.
• Assist with administrative duties such as: filing, scanning, copying, uploading documents, etc
• Other duties as assigned

Requirements

Qualifications / Skill Sets

• Strong organizational and documentation skills
• Excellent communication and training abilities
• Proficiency in maintaining detailed records and regulatory documentation
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Self-motivated with excellent time management skills
• Knowledge of OSHA, Fire Department, and Health Department regulations preferred but not required
• Experience with radiation safety protocols and compliance requirements preferred but not required

Education and Experience

• 3+ years of experience in administration, healthcare or dental practice managementpreferred
• High school diploma or equivalent (Associate’s or Bachelor’s preferred)

Physical Requirements

• Ability to remain in a stationary position, sitting and/or standing, for extended time [e.g. sitting at a desk, working at a computer].

Benefits offered

• Health, Dental and Vision Insurance
• 401(k) Retirement Plan
• Paid Holidays & Time Off
• Access to Financial Advisors
• Basic Life & AD&D Insurance
• Voluntary Life Insurance
• Voluntary Short-Term & Long-Term Disability
• On demand Pay > Receive a portion of your check before payday!

Availability / Schedule:

• Available to work Monday - Friday, 8 AM - 5 PM
• 5 days a week / 40 hours per week
• This is an in-office position based out of our corporate office in Schaumburg, IL