HR Benefits Coordinator

Florida Sheriffs Youth Ranches; Live Oak (CA); On-site; USD 22,000 - 37,000; Full time

Job summary

Florida Sheriffs Youth Ranches is seeking an HR Benefits Coordinator to perform clerical and technical work in the Human Resources Department. You will assemble, review, and enter personnel data, research files, and maintain records while following policies and deadlines.

The role requires discretion and confidentiality with minimal supervision. Reports to the Director of Human Resources and is non-exempt under FLSA.

Qualifications

• High School graduate with at least four years in office or HR experience.
• Proficient with Windows-based software and HRIS systems.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Assemble, review, and enter personnel data and maintain records.
• Process benefits materials, billings, and renewals with vendors.
• Maintain HRIS records and ADP training/announcements for employees.
• Process Workers’ Compensation and FMLA documentation and updates.
• Coordinate benefits enrollment and annual benefits survey and renewal meetings.
• Prepare internal/external communications within deadlines and liaison with departments.
• Document safety rounds and minutes for the Safety Committee.
• Conduct one-on-one meetings with new hires to explain benefits and enrollment steps.
• Other related duties as assigned.

Skills

Confidentiality

Communication

Attention to detail

Data entry

Education

High School diploma

Tools

ADP HRIS

Windows-based software

Job description

SUMMARY

The HR Benefits Coordinator performs involved clerical and technical work in the Human Resources Department. Primary responsibilities include assembling, reviewing, processing, and entering various personnel data, researching files, and maintaining related records. Work is performed according to established policies, procedures, and deadlines. The employee is expected to exercise discretion, judgment, and confidentiality to develop work routines and complete assignments with minimal supervision.

The HR Benefits Coordinator is directly responsible to the Director of Human Resources.

This position is classified as non-exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are given as examples of the various types of work performed in this position. Other duties and responsibilities may be assigned.

1. Reviews benefits options with new hires and explains post-service benefit options for terminating employees.


2. Processes all materials related to insurance coverages. Coordinates annual benefits survey, benefits renewal meetings, related forms, and benefits booklets including ensuring proper entering and implementation of employee benefits. Maintains a current monthly spreadsheet of covered employees.


3. Inputs and maintains the human resources information system records pertaining to employee benefits and compiles reports from the database within the assigned functional area, as well as maintains the cover page of ADP to provide updated training and announcement information for employees.


4. Processes monthly billings, reviewing for accuracy and resolves any discrepancies with appropriate vendors within the assigned functional area.


5. Prepares and ensures that all internal and external correspondence and communications are completed within established time frames and acts as a liaison with various departments, vendors, and employees, resolving concerns and verifying information.


6. Processes Workers’ Compensation claims and ensuring that all documentation is accurate and complete within specified timeframes. Manages and communications with employees and vendors to ensure all are informed on applicable status updates. Provides annual training for all camp employees.


7. Processes Family Medical Leave requests ensure that all documentation is accurate and complete within specified timeframes. Maintains tracking of used time to ensure accurate balances are noted. Manages and communications with employees and vendors to ensure all are informed on applicable status updates.


8. Assists with maintaining the Employee Handbook by ensuring policies are current, tracking employee acknowledgements of receipt, and posting approved updates to StarNet.


9. Takes the minutes and maintains binders for the Safety Committee along with performing and documenting monthly safety rounds of the building.


10. Conduct mandatory one-on-one meetings with all new hires to review company benefit options, explain coverage details, and guide them step-by-step through the electronic open enrollment system.


11. Other related duties as assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

High School graduate or equivalent, with a minimum of four years of responsible related experience in general office/clerical work or human resources experience required; or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities. Experience with personal computers and Windows based software is essential. Knowledge of overall human resources functions is preferred.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

To perform this job successfully, an individual must be able to perform each area of responsibility satisfactorily. The requirements listed are representative of the knowledge, skills, and/or abilities required.

1. Must possess knowledge of English usage, spelling, grammar, and punctuation; business letter writing; basic report preparation and simple mathematical functions like addition/subtraction, multiplication/division, ratios, percentages, etc.


2. Must possess knowledge of recordkeeping methods and procedures including computerized records and database software.


3. Must possess knowledge of departmental policy and procedures and current trends and practices of human resource administration.


4. Must have the ability to carry out assigned tasks and projects to their completion, maintain confidential and sensitive information; and understand and follow instructions.


5. Must have the ability to communicate effectively verbally and in writing and establish and maintain effective working relationships with applicants, agency staff, providers and the public, as well as present information effectively in a group setting.


6. Must have the ability to effectively operate personal computers, fax machine, other various office equipment, and software/programs (i.e. excel spreadsheets, data bases, word processing and inter/intranet.)


7. Must have the ability to maintain complex records in an orderly and accurate format consistent with departmental procedures, prepare accurate reports, work with minimal supervision, plan work schedules, and meet deadlines.


8. Must have the ability to listen and determine the needs of; find and communicate accurate information concerning process, policies and procedures too; and respond tactfully and courteously to internal/external customers.


9. Must have analytical, math, and grammar skills sufficient to meet minimum standards of the Youth Ranches Skills Test.


10. Must have a strong orientation to customer service and have exceptional skills in working cooperatively with others.


11. Must have a valid Florida Driver License and be able to maintain a safe driving record consistent with agency policy.

PHYSICAL REQUIREMENTS

The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the essential functions of this position, the employee is regularly required to remain in a stationary position; operate a computer, keyboard, calculator, and other office equipment; communicate effectively; and move about the office environment. The employee frequently reviews detailed personnel, compliance, and electronic records requiring close visual acuity. Occasionally, the employee may lift or move items weighing up to 25 pounds.

WORKING CONDITIONS

Work is primarily performed in a standard office environment with a moderate noise level. Occasional overtime, flexible scheduling, and overnight travel may be required based on agency needs.

BASE SALARY $18.00 Hourly

DEADLINE TO APPLY Open Until Filled

CONTACT Lanie Gerhauser, Director of Human Resources, lgerhauser youthranches dot org

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