HR Associate, Employee Experience

RWJBarnabas Health

Oceanport (NJ)

On-site

USD 69,000 - 97,000

Full time

8 hours ago

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Benefits offered by this job

Paid Time Off

Retirement Plans

Medical Insurance

Dental Insurance

Vision Insurance

Parental Leave

Tuition Reimbursement

Wellness Programs

Employee Discounts

Job summary

RWJBarnabas Health is seeking an HR Associate in New Jersey to provide internal and external client services, supporting employee experience and HR operations. The role focuses on delivering consistent administrative support, data entry, and calendar management for the HR team.

The position emphasizes handling HRIS data, onboarding activities, and collaboration with the HR group to foster a high-performance, employee-centered culture. Business hours are typical day shifts in a salaried capacity.

Qualifications

Bachelor's degree required.
2-3 years HR experience in a comparable role preferred.
Healthcare experience preferred.
Proficiency with MS Office required.
Advanced Excel with data analytics experience strongly preferred.

Responsibilities

Act as the initial contact for employee questions and requests, providing front desk support to the HR department.
Educate employees on RWJBarnabas Health benefits, programs and initiatives.
Partner with stakeholders to create, edit and distribute employee communications.
Process incoming and outgoing mail and create/distribute documents.
Enter employment data into the system of record and set up meetings.
Maintain HR team calendars and compile reports/spreadsheets.
Inventory control and management of HR office supplies and equipment.

Skills

Excel advanced

Customer service

Communication

Problem solving

Education

Bachelor's degree

Tools

PeopleSoft

Applicant Tracking Systems

Job description

Talent/New Hire Process

Req #: 0000259979

Category: Human Resources

Status: Full-Time

Shift: Day

Facility: RWJBarnabas Health Corporate Services

Department: HR - Medical Group

Pay Range: $68,724.00 - $97,073.00 per year

Location: 2 Crescent Place, Oceanport, NJ 07757

Job Title: Associate

Location: System Business Office

Department Name: HR - Medical Group

Req #: 0000259979

Status: Salaried

Shift: Day

Pay Range: $68,724.00 - $97,073.00 per year

Pay Transparency

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Setting The Stage

The HR Associate, Employee Experience provides internal and external client service and support to create an outstanding work experience and foster employee engagement.

He/she/they will perform a variety of duties to ensure a consistent, efficient experience for all employees.

In addition, he/she/they will be responsible for providing operational and administrative Human Resources support.

The Specialist, Employee Experience plays a vital role in ensuring a best in class culture with emphasis on the overall employee experience.

The Specialist, Employee Experience carries out administrative responsibilities in some or all of the following functional areas: departmental development, HRIS, employee relations, training, executive administration, onboarding, and employment.

The Specialist, Employee Experience contributes to the accomplishment of Human Resources practices, goals, and objectives which will provide an employee-oriented, high-performance culture emphasizing empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.

The Specialist, Employee Experience helps the larger HR team with the implementation of services, policies, programs and events.

As An HR Associate, a Typical Day Might Includes

Act as the initial contact for employee questions and requests by providing front desk support to department of Human Resources, including but not limited to: multiple line phone management, message taking and dissemination, walk-ins to the department, managing scheduled appointments to the department, managing the HR email daily
Educate employees on standard policies and procedures as well as RWJBarnabas Health benefits, programs and initiatives
Partner with key stakeholders to create, edit and distribute employee communications, including emails, newsletters, and other materials
Process incoming and outgoing mail (internal, FedEx, etc)
Create and distribute documents
Serve as lead contact with vendors/administrators
Enter employment data into system of record (Alchemy files, corrective actions, etc)
Set appointments and arrange meetings
Maintain calendars of HR team
Compile reports and spreadsheets and prepare spreadsheets
Inventory control and management of HR office (supplies, equipment ordering, etc)

Record Maintenance

Maintain current HR files and databases
Maintain records related to grievances, performance reviews, and disciplinary actions
Perform file audits to ensure that all required employee documentation is collected and maintained
Complete termination paperwork
Complete employment verifications related to unemployment claims, housing, etc
Manage monthly and annual audit processes (ie: license verification, mandatory annual training, etc)
Manage ID badge process
Ensure compliance with labor law and OSHA posting and reporting requirements

Data Analytics/Strategy

Compile and analyze key HR metrics (ie: turnover, vacancy rates, etc) and create and present recommendations to leadership
Create, coordinate and manage Employee Referral Program
Ensure new employees understand the benefit enrollment process
Complete 30, 60, 90 day check ins with new employees

Special Projects/Events

Serve as lead for the preparation and execution of large scale annual corporate services events including site/venue selection, agenda, slide deck and materials creation, pre and post event participant communication, audio visual and catering coordination

Other Duties as Assigned and Based on Business Needs Which May Include, But Not Limited To:

Talent/New Hire Process
Assist HR talent team with the hiring process as needed
Assist in the completion of all new hire paperwork
Assist in preparation for employee orientation and in orienting new employees to the organization

To Be Considered For This Opportunity

Bachelors required. 2-3 years related Human Resources experience in comparable role preferred. Previous healthcare experience strongly preferred. Ability to provide for the confidential treatment of all communications and records required. Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner. Must possess strong interpersonal and customer service skills. Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR team, HR client groups, and in group presentations and meetings. Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information. Must be able to prioritize and plan work activities to use time efficiently with minimum supervision. Must be organized, accurate, thorough, and able to monitor work for quality. Must be dependable, able to follow instructions, respond to direction, and must be open to ongoing coaching and feedback. Proficiency with MS Office required. Advanced level skills in Excel with data analytics experience strongly preferred. Experience with PeopleSoft and applicant tracking systems strongly preferred.

Benefits And Perks

At RWJBarnabas Health, our employees are at the heart of everything we do. Driven by our Total Wellbeing promise, our market-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

Paid Time Off including Vacation, Holidays, and Sick Time
Retirement Plans
Medical and Prescription Drug Insurance
Dental and Vision Insurance
Disability and Life Insurance
Paid Parental Leave
Tuition Reimbursement
Student Loan Planning Support
Flexible Spending Accounts
Wellness Programs
Voluntary Benefits (e.g., Pet Insurance)
Community and Volunteer Opportunities
Discounts Through our Partners such as NJ Devils, NJ PAC, and Verizon
….and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer