HR Assistant - Sheriff's Office

Fort Bend County; Richmond (TX); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Great benefits

Job summary

Fort Bend County is seeking an administrative support professional to assist the Human Resources division within the Sheriff’s Office. You will manage applications, coordinate tests, and help prepare packets and reports while ensuring compliance with state regulations.

This role requires strong computer and communication skills and attention to detail. As part of a team dedicated to quality service, you will handle inquiries from applicants, schedule tests, and maintain accurate records.

Qualifications

• Two years of college or technical school; experience may substitute for the college requirement.
• Bachelor’s Degree preferred.

Responsibilities

• Serves as the first point of contact for visitors, applicants, and the public; answers inquiries regarding job vacancies and the application process.
• Reviews and audits completed applications for accuracy and completeness.
• Maintains applicant records and databases; assists with interview board documentation and scheduling.
• Coordinates testing processes (Nelson-Denny, CritiCall) for dispatcher applicants and others as needed.
• Prepares and maintains packets and documentation for hiring, onboarding, and compliance with state regulations.
• Provides general administrative support to the Human Resources division and internal departments.

Skills

Computer skills

Typing skills

Communication skills

Organizational skills

Mathematical skills

Education

Some college or technical school

Bachelor’s degree preferred

Tools

MS Word

Excel

PowerPoint

Job description

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here!

Provides operational and administrative support to the Human Resources division within the Sheriff’s Office. Participates in planning of programs, policies or objectives for own work group and department.

Essential Duties And Responsibilities

• Serves as the first point of contact for visitors, applicants, and the public; answers telephone calls, responds to inquiries regarding job vacancies, the application process, and application status, and directs individuals to the appropriate employee or department.
• Provides applicants with instructions for completing preliminary employment applications; reviews and audits completed applications for accuracy and completeness.
• Reviews and evaluates employment applications, documents applicants processed, maintains applicant records and databases, and makes recommendations for interview board consideration.
• Administers CritiCall testing for dispatcher applicants and Nelson-Denny testing as needed.
• Assists with coordinating external job postings with the Human Resources Department and prepares and distributes internal job postings to appropriate divisions.
• Prepares and maintains application packets, new hire packets, separation/termination packets, TCOLE-required documents, forms, and supporting attachments; ensures current forms are available and assists with tracking required documentation.
• Prepares correspondence, forms, and other documentation required by TCOLE to maintain compliance with applicable state regulations, rules, and licensing requirements.
• Maintains current TCOLE licensing and certification records and performs periodic verification of employee certification information with the appropriate departments.
• Maintains and updates personnel files, internal databases, logs, and other Human Resources records; performs routine filing, document routing, and scanning of personnel records into OnBase.
• Assists with tracking FMLA and Workers’ Compensation leave for department employees and completes required certification and supporting documentation.
• Prepares monthly and other assigned reports and maintains accurate records necessary for departmental reporting requirements.
• Receives and distributes subpoenas to the appropriate employee or department and maintains appropriate documentation as required.
• Provides general administrative and Human Resources support, including responding to information requests, routing documents, maintaining records, and assisting with other personnel-related functions as assigned.
• Participates in activities and performs duties related to emergency management during a local state of disaster, as directed by appropriate County management.

Minimum Requirements

• U.S. Citizen or U.S. Permanent Resident
• High School Diploma/GED
• Valid Texas Driver’s License
• Two years of college or technical school (experience may substitute for the college/technical school requirement at a 2-1 substitution above the experience requirement.) Bachelor’s Degree preferred.
• One-year job-related HR experience. Familiar with County procedures and policies preferred.
• Strong computer skills and typing skills.
• Superior Communication, writing and organizational skills. Strong mathematical skills. Familiar with MS Word, Excel and PowerPoint preferred.

All applicants must schedule and complete the Nelson-Denny Reading Test prior to moving forward in the hiring process.

Applicants MUST contact the Sheriff’s Office Human Resources to schedule the test before proceeding.

Do Not wait until later in the process.

How to Schedule Your Test

• Contact the Sheriff's Office Human Resources directly Monday-Friday between the hours of 8:00am-4:00pm
• Nelson Denny Test – Call to schedule: (Penni Fields) 281-238-1586 or (J.R. Galvan) 281-238-1587.

Nelson Denny Test: 35 Minutes

Location (Gus George Academy Building): Fort Bend County Sheriff’s Office Human Resources 1521 Eugene Heimann Circle, Suite 144 Richmond, Texas 77469

SALARY RANGE

$20.71 per hour

CLOSING DATE

Upon filling position

All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits.

Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification.

For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit www.fbctx.gov/comply

Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.