Guest Services Asst Manager - Requisition #601217

Infor; Temecula (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Infor is looking for a Guest Services Assistant Manager in Temecula, California. The ideal candidate will oversee guest service operations, ensuring high satisfaction while leading the team and handling inquiries. They will assist in managing departmental goals and compliance with standards. A high school diploma and supervisory experience are required. Proficiency in Opera and other software is essential. Benefits include a competitive salary and opportunities for growth.

Qualifications

• Must have two years of Front Desk Supervisor experience or equivalent.
• Ability to efficiently operate moderately complex computer applications.
• Must qualify to obtain and maintain a class “A” gaming license.

Responsibilities

• Manage and ensure high guest satisfaction in all services.
• Direct, manage, and coordinate guest services operations.
• Handle guest inquiries and complaints in a timely manner.

Skills

Customer service

Communication

Problem-solving

Team Leadership

Education

High school diploma or GED

Experience as Front Desk Supervisor

Tools

Opera

Microsoft Office

Job description

GENERAL SUMMARY

The Guest Services Assistant Manager promotes and maintains the utmost integrity and the highest caliber of guest services to all guests. In the absence of the Guest Services Manager, the Assistant Manager will direct, manage, and coordinate the operations and activities of the department. The Assistant Manager assists in supervision of the Guest Services Supervisors, and provides all of the necessary support for the Guest Service Manager to ensure profitability and maximum revenues by controlling costs, while upholding the high quality standards to ensure guest satisfaction.

FOUR DIAMOND SERVICE AGREEMENT

All Team Members will display a Four Diamond commitment to Guest Service through the delivery and maintenance of the Quality Standards established by Pechanga Resort Casino (PRC).

KEY RESPONSIBILITIES

• Manage, direct, and ensure high guest satisfaction in the delivery of all services.
• Listen, respond, and resolve external and internal guest inquiries, concerns and complaints in a timely manner through conducting a thorough investigation and determining the most effective solution in a positive and articulate manner.
• Observe, maintain and support staff performance to create a work environment that fosters the professional development and growth of Team Members.
• Perform administrative duties in support of Guest Service Manager and Guest Services Supervisors and Representatives and will fill in the event of absences or in the event of heavy workloads to ensure efficient guest service.
• Will demonstrate and ensure that sensitivity to the needs, feelings and capabilities of others and approaches others in a pleasant manner, treating them with respect.
• Oversee and ensure accountability for self, supervisors and Team Member’s compliance to all standard operating procedures, company policy, and MICS regulations, by adhering to the progressive disciplinary actions.
• The Assistant Guest Services Manager will assist in the development of both short and long term goals of the department, operations, and staff and assist in implementing, monitoring, maintaining and supporting the strategies to achieve them.
• As a leader and role model for the department, remain calm and alert especially during emergency situations and/or heavy hotel activity.
• Make decisions to support the operations and department using logic and best business practice and take action by demonstrating flexibility to accommodate the unusual situations when required.
• Communicate effectively both verbally and in writing to provide clear direction to staff, organizing and expressing information clearly and using appropriate and efficient methods of conveying information.
• Observe, support, and journal staff performances and provide feedback as needed to maximize the Team Member’s potential through training, counseling, performance evaluation and disciplinary actions.
• Manages the staff’s workload, supplies, breaks, and lunches and makes staffing accommodations according to the business demands to ensure adequate staffing levels on a given shift for a smooth operation. Attend mandatory meetings, conduct staff meetings, and pre-shifts to ensure timely and effective communication.
• Manage all billable services, financial statements, adjustments, revenue, cash and cash equivalents are properly recorded and reported and accurately reflected in Opera and any other reporting methods, ensuring compliance with the requirements of the provisions of Hotel Operation internal controls, Outside Agency Regulations and good business practices.
• Manage, maintain, support, and ensure all assigned checklists, daily tasks, workloads, and department’s schedules are adhered to provide Four Diamond Guest Service.
• Ensure that reviews and communication is done daily for VIP Arrivals, Special Event, In House Rate Check and all other reports for accuracy of hotel services, accommodations and operations.
• Monitor department expenses to support the allotted budget for the Guest Services Department by operating in an efficient manner and by providing P&L justifications. Analyze operating costs on a regular basis. Review daily and weekly reports to monitor revenue generation, rate management, yield management forecasts, expense management and payroll controls.
• Establish, monitor and support the yield management procedures with the Hotel availability and Casino room blocks. Produce daily reporting for rooms yielding practices and making best business practice decisions.
• Maintain a favorable working relationship with other departments to foster and promote a cooperative and harmonious work environment and efficient service delivery and guest satisfaction.
• Develop, implement and support the department’s standards and improve the standards to maintain the business plan and to maximize guest satisfaction.
• Research and recommend new products, automation and services to improve operations and overall service delivery.
• Monitor and evaluate competitive trends, making recommendations on future goals for the hotel by reviewing short and long-term occupancy and revenue forecasts to identify deficiencies and take appropriate corrective action.
• Establish, support, and sustain a work environment that fosters the professional development and growth of Team Members to reach their full potential.
• Protect the assets of Pechanga Resort Casino, by overseeing and adhering to all Standard Operating Procedures and MICS regulations.
• Other duties as assigned.

ACCOUNTABILITY

This Guest Service Assistant Manager has supervisory responsibilities including departmental hiring, corrective action, terminations, Team Member relation issues, forecasting and budgeting. The Team Member is responsible for protecting the assets of PRC.

QUALIFICATIONS AND GUIDELINES

EDUCATION/EXPERIENCE/TRAINING

A High school diploma or general education degree (GED) and two years Front Desk Supervisor experience; or equivalent combination of education and experience is required to successfully perform this job.

COMMUNICATION SKILLS

This position requires the ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. This position also requires the ability to respond to common inquiries or complaints from guests, regulatory agencies, or members of the business community. Furthermore, this position also requires the ability to effectively present information to top management, public groups, and/or boards of directors.

MATHEMATICAL SKILLS

This position requires the ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. This position also requires the ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

This position requires the ability to define problems, collect data, establish facts, and draw valid conclusions. This position also requires the ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

CERTIFICATES, LICENSES, REGISTRATIONS

• Must qualify to obtain and maintain a class “A” gaming license.

SKILLS/ABILITIES

• Efficiently operate moderately complex computer applications including but not limited to Opera, Bally’s CMP, Open Course, Audience View, Saflok, Movie System, and all Microsoft Office applications including Word, Excel, and Outlook.
• Ability to type 30 wpm.
• Ability to work with minimal supervision.
• Ability to effectively communicate with internal/external guests and to identify and resolve guest concerns.
• Ability to remains calm and alert, especially during emergency situations and/or heavy hotel activity, serving as a leader and role model for other Team Members.
• Ability to communicate effectively both verbally and in writing to provide clear direction to staff.
• Ability to multi-task and cross train in various positions that pertain to the work load, duties and services provided and offered by the department.
• Knowledge of labor related legislation, such as the Employment Standards Act, Occupational Health and Safety Act, Human Right’s and applicable collective agreements, Human Resources policies and procedures sufficiently to ensure correct application and adherence in the supervision of staff.
• Must be flexible and willing to work nights, weekends, and holidays.

DISCLAIMER

The above information on this description has been designed to indicate the general nature and level of work performed by Team Members within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of Team Members assigned to this job.