HR Assistant: Payroll, Safety & Compliance

USA Mechanical & Energy Services; Hartford (CT); On-site; USD 45,000 - 60,000; Full time

Job summary

USA Mechanical & Energy Service seeks a detail-oriented Human Resources Assistant to support payroll, safety, insurance, and compliance functions. This inhouse role is based in East Granby, Connecticut, and requires organizing HR records, onboarding/offboarding, and ensuring HR policy compliance.

The ideal candidate will assist with payroll processing, COIs, OSHA safety requirements, and employee communications while maintaining confidentiality and meeting deadlines in a collaborative

Qualifications

• Minimum 1–3 years HR experience.
• Bachelor’s or associate degree in HR, business admin, or related field.
• Strong understanding of HR compliance and employment laws.
• Ability to maintain confidentiality and handle sensitive information.
• Experience assisting payroll processing and payroll software.
• Experience managing COIs and renewals preferred.
• Knowledge of OSHA regulations and safety compliance portals preferred.
• Excellent organizational skills and ability to meet deadlines.
• Professionalism and discretion in handling confidential information.
• Proficiency in Microsoft Office Suite and social media platforms.

Responsibilities

• Assist the HR Director with day-to-day HR operations and employee support.
• Maintain accurate employee personnel files and HR records.
• Support onboarding, offboarding, and new hire documentation along with safety requirements.
• Assist with weekly payroll run and payroll reports.
• Assist with COIs and insurance renewals.
• Maintain safety compliance portals and OSHA records.
• Support safety audits, inspections, and corrective actions.

Education

Associate or Bachelor’s degree in HR/Business Admin

Tools

Payroll software

MS Office

Job description

USA Mechanical & Energy Service seeks a detail-oriented Human Resources Assistant to support payroll, safety, insurance, and compliance functions. This inhouse role is based in East Granby, Connecticut, and requires organizing HR records, onboarding/offboarding, and ensuring HR policy compliance.

The ideal candidate will assist with payroll processing, COIs, OSHA safety requirements, and employee communications while maintaining confidentiality and meeting deadlines in a collaborative