HR Assistant: Onboarding, Compliance & Admin Support

Jobtailor; Warwick (RI); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor in Warwick, RI is seeking an HR generalist to support day-to-day HR functions, onboarding, and policy updates. You will handle candidate communication, posting jobs, scheduling interviews, and maintaining confidential files.

The role requires 2+ years HR experience, familiarity with BambooHR, Deltek, and MS Office. You will contribute to audits, benefits support, and staff training while ensuring compliance with federal and state laws.

Qualifications

• 2+ years HR experience; creative firm experience a plus.
• Familiarity with HR software (BambooHR or similar).
• Experience with Deltek Vision or Vantagepoint is a plus.
• Strong organizational skills and discretion with confidential information.
• Excellent written and verbal communication; proficient in Microsoft Office.

Responsibilities

• Support day-to-day HR functions.
• Post job openings and coordinate candidate communications.
• Schedule interviews and manage applicant tracking.
• Prepare offer letters and onboarding materials.
• Facilitate new hire orientation and setup.
• Maintain confidential employee files.
• Track certifications, licenses, and continuing education requirements.
• Ensure compliance with federal, state, and local employment laws.
• Support annual HR audits and policy updates.
• Assist with benefits enrollment and employee questions.
• Coordinate with payroll provider on timekeeping and changes.
• Support staff training initiatives and track completion.
• Assist in planning firm events and recognition programs.
• Draft HR communications and firm policies.
• Support performance review processes and scheduling.

Skills

HR experience

Organizational skills

Communication skills

Discretion

Tools

BambooHR

Deltek Vision

Vantagepoint

Microsoft Office

Job description

Jobtailor in Warwick, RI is seeking an HR generalist to support day-to-day HR functions, onboarding, and policy updates. You will handle candidate communication, posting jobs, scheduling interviews, and maintaining confidential files.

The role requires 2+ years HR experience, familiarity with BambooHR, Deltek, and MS Office. You will contribute to audits, benefits support, and staff training while ensuring compliance with federal and state laws.