HR Assistant - Immigration

FNS, Inc.; La Palma (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

Bereavement Leave

Wedding Leave

Birth leave

Job summary

FNS, Inc. in California seeks an Immigration Administrative Assistant to coordinate end-to-end visa processes for employees coming to the U.S. and those transferring internally.

You will track status, manage documentation, and liaise with external counsel to ensure accuracy and timely compliance. Responsibilities also include supporting HR operations, translating materials between Korean and English, and assisting with HR reporting and presentations using Excel and PowerPoint.

Qualifications

• Prior immigration legal administrative assistant experience preferred.
• Experience coordinating visa cases with external counsel is a plus.
• Strong understanding of employment-based immigration processes and documentation.

Responsibilities

• Coordinate end-to-end visa and immigration processes for employees coming to the U.S. from overseas and those transitioning within the U.S., including J-1, H-1B, L-1, and EB pathways.
• Track and monitor visa status, expiration dates, work authorization, and eligibility (I-9, EAD, visas, extensions).
• Prepare, organize, and maintain visa-related documentation, petitions, contracts, invoices, and correspondence in electronic and physical filing systems.
• Serve as the primary point of contact for ongoing communication with external immigration counsel, ensuring timely follow-up and accurate information exchange.
• Support weekly and monthly visa processing cycles, case status tracking, and internal reporting.
• Conduct basic research on immigration regulations, USCIS updates, and publicly available guidance to support internal materials.

Skills

Immigration experience

Korean-English proficiency

Attention to detail

Multitasking

Confidential info handling

Tools

Microsoft Excel

PowerPoint

Job description

Since its inception in 1995, FNS has been focused on providing the best total logistics services by implementing our core values: trust, communication, team play, challenge, and balance. Through trust, we can be a logistics partner that customers trust with a diverse group that works together based on a strong, unified belief. By communicating with and accommodating the voices of customers and co-workers we can deliver the best services. Our team play is enhanced by the appreciation and cooperation with each other with a focus on a singular goal. Challenging the status quo and innovating, FNS is unafraid of failure and strives to develop and improve our processes. Work-life balance strives to provide individuals with happiness to achieve and grow together.

For 2025, we have set out to become one of the nation’s top 25 logistics companies with more than $1,500M in sales, with the best employee and customer satisfaction, and a network of over 100 different partners.

To achieve our goals, there is an emphasis on three traits of work. We promote a family-like working environments allow us to help promote every member’s work-life balance, allowing us to develop cooperation and care for one another like family. We are nominated by our customers whom we can grow with based on a trusting relationship between our services and our customers. We specialize fields of work where professionals can nurture their talent, and we focus on every member’s work-life balance so that members may cooperate and care for each other like family. Our core values are integral to the success and growth of FNS.

To Discover more, please visit our website at http://www.fnsusa.com

Type: Full-Time

Responsibilities

• Coordinate end-to-end visa and immigration processes for employees coming to the U.S. from overseas and those transitioning within the U.S., including J-1, H-1B, L-1, and employment-based permanent residency (EB-1, EB-2, EB-3).
• Track and monitor visa status, expiration dates, work authorization, and eligibility (I-9, EAD, visa validity, extensions, amendments).
• Prepare, organize, and maintain visa-related documentation, petitions, contracts, invoices, and correspondence in both electronic and physical filing systems.
• Serve as the primary point of contact for ongoing communication with external immigration counsel, ensuring timely follow-up and accurate information exchange.
• Support weekly and monthly visa processing cycles, case status tracking, and internal reporting.
• Conduct basic research on immigration regulations, USCIS updates, and publicly available legal guidance to support internal reference materials (no legal advice provided).

HR Administration & Cross-functional Support

• Coordinate meetings, calendars, and communications related to visa cases and HR operations.
• Support HR projects such as system implementations, policy updates, and process improvements.
• Provide Korean–English translation and interpretation support for visa and immigration documentation, including job samples, job duties, and related materials, to support immigration petitions and regulatory compliance.
• Assist with HR reporting, data tracking, and preparation of presentations (Excel / PowerPoint).
• Perform additional HR administrative and operational tasks as assigned.

Qualifications

• Prior experience as an Immigration Legal Administrative Assistant, or law firm support staff in an immigration or employment-based practice is strongly preferred.
• Hands-on experience coordinating visa cases and working with external immigration counsel is a plus.
• Strong understanding of employment-based immigration processes and documentation (non-legal, administrative focus).
• Highly detail-oriented with excellent organizational and documentation management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency in Microsoft Excel and PowerPoint.
• Familiarity with HRIS/ERP systems and Microsoft Outlook preferred.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.
• Professional working proficiency in both Korean and English.

The base salary range for this role is between $60,000-$75,000 yearly, and your base salary will depend on your experiences, qualifications, and skills.

Benefits (Full-Time ONLY)

• Health, Dental, and Vision PPO Insurance
• Life, STD, LTD Insurance
• Paid Time Off
• Additional Paid time off (Bereavement, Wedding, Birth of a Child, etc.)
• Years of Service Awards
• Education Assistant Program (Based on Eligibility)

If you are a California resident, California law may provide you with additional rights regarding our use of your personal information. To learn more about your California privacy rights, visit https://oag.ca.gov/privacy/ccpa.