HR Assistant & Field Ops Coordinator

Aerotek; West Springfield (MA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental and vision

HSA & 401k account

20 days paid time off + holidays

Parental/Family leave

Job summary

Aerotek, an Allegis Group company, is hiring an HR Assistant / Field Operations Associate in West Springfield, MA. You will handle onboarding paperwork, background checks, drug testing and compliance, while delivering excellent front-office service and maintaining contractor data in our systems.

The role emphasizes compliance, candidate experience, and organizational duties, with a competitive hourly rate and benefits package available.

Qualifications

• Bachelor’s Degree (preferred).
• Customer or sales focused experience.
• Experience in a team-oriented environment.

Responsibilities

• Ensure client pre-employment requirements, forms, policies, and documents regarding onboarding are kept current and validated with Compliance departments.
• Manage client requirements for the onboarding packet (e.g., authorization forms, drug tests, background checks etc.) and update the Candidate Tracker with contractor data until candidate is cleared to start.
• Enter and manage background, drug testing and medical screening process for contractors.
• Manage contractor compliance with key E-Verify requirements (e.g., expired documents, expired compliance).
• Provide outstanding front office customer service (telephone and reception area)
• Order, maintain and organize all office supplies, manage mailing and shipments, and file and maintain office paperwork and office directory.
• Provide world class customer service in every interaction to ensure a quality candidate experience.

Skills

Customer service

Onboarding coordination

Compliance

Background checks

Reception duties

Education

Bachelor’s degree (preferred)

Job description

Aerotek, an Allegis Group company, is hiring an HR Assistant / Field Operations Associate in West Springfield, MA. You will handle onboarding paperwork, background checks, drug testing and compliance, while delivering excellent front-office service and maintaining contractor data in our systems.

The role emphasizes compliance, candidate experience, and organizational duties, with a competitive hourly rate and benefits package available.