HR Assistant (Employee Services)

United Corpus Christi Chamber of Commerce; Corpus Christi (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Port Corpus Christi Authority (PCCA) is seeking a dynamic HR professional to assist in all facets of human resources, including compensation, recruitment, compliance, policy implementation, performance management, talent management, and employee relations. You will support the Director of Human Resources and help prepare essential reports.

The role includes coordinating recruitment, administering HRIS modules, processing paperwork for employees and temporary staff, and handling confidential

Qualifications

• Minimum two years of experience in HR duties as described above or equivalent experience.
• Experience with applicant tracking systems preferred.

Responsibilities

• Supports recruiting and hiring functions.
• Assists in maintaining HR webpages and employee information records.
• Enters requisitions for HR using HRIS.
• Supports preparation of HR reports and documents.
• Assists with benefits, onboarding, and employee communications.

Skills

Organized

Confidentiality

Interpersonal skills

Problem solving

Communication

Team collaboration

Mature judgment

Education

High school diploma or equivalent

TWIC credential or ability to obtain

Valid driver’s license

Tools

HRIS system

Applicant tracking system

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Port Corpus Christi Authority (PCCA) is currently seeking a dynamic professional to join our team! This position will assist in all facets of Human Resources including but not limited to compensation, recruitment, compliance, policy implementation, performance management, talent management, employee relations, and preparation of related documents and reports to support department initiatives; while providing support to the Director of Human Resources.

Essential Functions

• Supports recruiting and hiring functions
• Supports the administration of the talent management system modules
• Assists in preparing PCCA Employee Action Notices
• Provides administrative and general support to Human Resources in a professional and confidential manner
• Provides support in maintaining HR webpages on the Port’s internal website
• Assists in recording and maintaining employee information such as personal data, compensation, performance evaluations, and termination data
• Enters requisitions for the HR department using the HRIS system
• Submits monthly invoices and receipts to the accounting department
• Supports sending new hire welcome and exit announcements
• Supports keeping track and processing paperwork for temporary employees
• Assists with administrative tasks for employee events
• Orders sympathy gifts, welcome packages, retirement gifts, service awards, among other items, as necessary on behalf of PCCA
• Conducts research for special projects, types and proofreads reports, letters and other materials
• Keeps the department informed regarding special assignments
• Assists with special projects related to human resources administration and keeping track of spreadsheets or other related documentation
• Designs employee announcements as needed
• Serves as the point of contact for employee perks information
• Performs related duties as assigned
• CPR certified or the ability to become CPR certified within the first year of employment
• Tier 3 status designation

CANDIDATE PROFILE

Preferred Skills

The preferred candidate for this position should be an organized, thorough, and disciplined individual with a focus on maintaining optimal integrity in support of the human resources initiatives. The successful candidate must be professional, dynamic, energetic, and a self-starter with ability to maintain confidentiality, tact, and diplomacy with solid interpersonal, collaboration, and problem-solving skills. They must possess the following:

EDUCATION & CREDENTIALS

• High school diploma or equivalent
• Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during course of employment
• Valid driver’s license

EXPERIENCE & JOB KNOWLEDGE

• Minimum of two years of experience in the type of duties outlined above or acceptable equivalent experience
• Previous experience with an applicant tracking system, preferred
• Ability to maintain confidentiality, utilize mature judgment, be courteous and work efficiently, set and adjust priorities. Must learn PCCA and human resource functions
• Ability to meet and deal with the public in a professional manner
• Communicate effectively with staff at all levels verbally and in writing
• Ability to prepare clear, concise reports, notes, correspondence and other written material and to review, revise and edit materials
• Knowledge of administrative office procedures and skills

TECHNICAL SKILLS

• Effective business communication skills utilizing correct English including spelling, grammar and punctuation
• Organizational and time management skills, with attention to detail and creativity in fulfilling job responsibilities
• Ability to handle multiple tasks from inception to completion, handle heavy workload and work under deadlines
• Ability to perform research, evaluate alternatives and provide recommendations
• Ability to represent the port effectively and work professionally with PCCA management and staff
• Proficiency in MS Office, including Word, Excel, PowerPoint, Outlook, graphic computer programs, and other related applications

ESSENTIAL PHYSICAL JOB FUNCTIONS

• Ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting and/or moving up to 20 pounds with or without reasonable accommodation
• Must be able to walk and stand on level and/or inclined, climb stairs, ramps, ladders and work stands. Must be able to crouch, crawl, grasp/handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders
• Ability to work in a general office environment, with some exposure to the elements when visiting worksites with exposure to adverse weather conditions, fumes and /or air particulates, working in high precarious places, risk of electrical shock and moving mechanical parts, moderate noise levels and working at heights, ability to wear personnel protective equipment, including hard hat, steel toed footwear, eye and hearing protection when performing work functions
• Communicating verbally, in writing and over devices such as phones and mobile phonesAbility to operate mechanical and electrical equipment and light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and/or weekends, as needed

If you are selected for a position with PCCA, your employment will be contingent upon submission to and successful completion of a drug test and alcohol screening as well as a verification of information and qualifications provided during the selection process.

As part of our dedication to the diversity of our workforce, PCCA is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status.