HR/Assistant Coordinator - Recruitment(Locals)

American Unit, Inc; Plano (TX); On-site; USD 55,000 - 65,000; Full time

Job summary

American Unit, Inc. is seeking an HR Administrative Specialist to support day-to-day HR functions, including I-9 verification, onboarding, and records maintenance. The role covers full-cycle recruitment, candidate sourcing, screening, and coordination with hiring managers.

IT recruiting experience is a plus for identifying qualified IT staff. You will manage candidate pipelines, schedule interviews, and assist with offers, background checks, and pre-employment documentation, while maintaining

Qualifications

• Previous experience in HR, recruiting, staffing, or administrative coordination.
• Experience recruiting for Information Technology positions.
• Strong communication, interpersonal, listening, and negotiation skills.
• Excellent organisational and time-management abilities with strong attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Word and Outlook; familiarity with other Microsoft Office applications.
• Ability to handle confidential information with professionalism and discretion.
• Strong customer-service mindset and ability to work effectively with candidates, employees, and management.

Responsibilities

• Maintain and assist with various administrative and HR responsibilities.
• Assist with day-to-day HR functions, including I-9 verification, new-hire paperwork, employee records, and insurance/benefits administration.
• Support the full-cycle recruitment process, including sourcing, screening, interviewing, and coordinating candidates for open positions.
• Recruit and identify qualified candidates for Information Technology and other staffing opportunities; IT recruiting experience is a plus.
• Review resumes, conduct initial candidate screenings, assess qualifications, and present suitable candidates to hiring managers.
• Coordinate communication with candidates and schedule interviews with hiring managers and interview panels.
• Maintain candidate pipelines, track recruitment activities, and provide timely follow-up throughout the hiring process.
• Assist with offer letters, background checks, employment verification, and pre-employment documentation.
• Conduct initial orientation and onboarding for newly hired employees.
• Coordinate new-hire onboarding activities and ensure required documents are completed accurately and on time.
• Maintain accurate and confidential employee and recruitment records.
• Assist employees and candidates with HR-related questions and provide timely follow-up.
• Support employee engagement, HR compliance, and other HR initiatives as assigned by management.
• Collaborate with hiring managers to understand staffing needs, job requirements, and recruitment priorities.
• Other duties and responsibilities as assigned by management.

Skills

HR experience

IT recruiting

Communication

Organization

Time management

Multitasking

Discretion

Customer service

Tools

MS Word

Outlook

Job description

• Maintain and assist with various administrative and HR responsibilities.
• Assist with day-to-day HR functions, including I-9 verification, new-hire paperwork, employee records, and insurance/benefits administration.
• Support the full-cycle recruitment process, including sourcing, screening, interviewing, and coordinating candidates for open positions.
• Recruit and identify qualified candidates for Information Technology and other staffing opportunities; IT recruiting experience is a plus.
• Review resumes, conduct initial candidate screenings, assess qualifications, and present suitable candidates to hiring managers.
• Coordinate communication with candidates and schedule interviews with hiring managers and interview panels.
• Maintain candidate pipelines, track recruitment activities, and provide timely follow-up throughout the hiring process.
• Assist with offer letters, background checks, employment verification, and pre-employment documentation.
• Conduct initial orientation and onboarding for newly hired employees.
• Coordinate new-hire onboarding activities and ensure required documents are completed accurately and on time.
• Maintain accurate and confidential employee and recruitment records.
• Assist employees and candidates with HR-related questions and provide timely follow-up.
• Support employee engagement, HR compliance, and other HR initiatives as assigned by management.
• Collaborate with hiring managers to understand staffing needs, job requirements, and recruitment priorities.
• Other duties and responsibilities as assigned by management.

Qualifications & Skills

• Previous experience in HR, recruiting, staffing, or administrative coordination.
• Experience recruiting for Information Technology positions.
• Strong communication, interpersonal, listening, and negotiation skills.
• Excellent organisational and time-management abilities with strong attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Word and Outlook; familiarity with other Microsoft Office applications.
• Ability to handle confidential information with professionalism and discretion.
• Strong customer-service mindset and ability to work effectively with candidates, employees, and management.