HR Assistant Compliance

VOALA; Los Angeles (CA); On-site; USD 31,000 - 33,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Retirement benefits

Job summary

VOALA is seeking an HR Compliance Assistant I to assist in day-to-day HR operations in Los Angeles. You will support the HR Compliance Team with triage, records management, and audits, while collaborating with Benefits, Classification & Compensation, HR Service and Employee Relations.

The role requires a High School/GED with some HR coursework, and a possible Bachelor's degree. Bilingual English/Spanish is a plus; fingerprinting is required.

Qualifications

• Must be able to pass fingerprint clearance and background check.
• High School or GED and some college coursework in Human Resources, Business, or related field.
• Experience in a Human Resources role.
• Bachelor’s degree in Human Resources, Business, or related field (preferred).
• Bilingual in English and Spanish (written and verbal) (preferred).

Responsibilities

• Supports HR Compliance Team: triage incoming emails directing to appropriate HR staff.
• Supports Benefits, Classification & Compensation, HR Service and Employee Relations efforts.
• Perform administrative duties: document archiving, copying, data entry, credential and licensing tracking.
• Assist in HR Compliance audit activities and collection of employee records.
• Handle employee inquiries and terminations; support payroll, IT and AP as needed.
• Other duties as required.

Skills

HR experience

Bilingual (English/Spanish)

Education

High School or GED + some college coursework in HR/Business

Bachelor’s degree in HR/Business or related field (preferred)

Job description

VOALA
Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org .

PAY RATE: $22.70 - $23.90 Per Hour
BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

JOB SUMMARY AND PURPOSE

As part of the HR Compliance Team, the Human Resources Assistant I - Compliance will assist in the day-to-day operations of the Human Resources Department

DUTIES AND RESPONSIBILITIES

• Supports HR Compliance Team: performs triage on incoming emails directing emails to appropriate HR team for support
• Works in support of HR Department in general, as well as assisting the Benefits, Classification & Compensation, HR Service, and Employee Relations efforts
• Perform administrative duties such as identifying and organizing documents for electronic archiving, photocopying, data entry and organize materials, credential and licensing tracking
• Assist in HR Compliance audit activities for both internal and external/program audits such as requesting internal reports and ensuring timely completion and submission of requirements
• Assist with collection of employee records and timely responses for legal actions, such as record requests, by reviewing HR records and reaching out to departments as needed (AP, Payroll, IT)
• Other duties as assigned

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions are those key requirements, specific tasks, and job duties of the position that are required on a regular basis (using action words such as perform, responsible for, deliver, develop, etc).

ESSENTIAL DUTIES

• HR Service Team support, including employee onboarding, administrative duties, such as preparing and filing employee-related records, data entry into HRIS, verify all HRIS entries supported by documentation
• Supports HR Department, assisting Benefits, Compliance, Employee Relations and Classification/Compensation efforts as directed
• Performs employment and degree verification in support of Recruiting effort, eligibility checks for transfer and reclassification requests
• Handles incoming employee telephonic inquiries, referring issues for resolution
• Processes employee terminations, including final paycheck
• Other duties as required

MANDATED REPORTER

As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications

EDUCATION:

• High School or GED and some college coursework in Human Resources, Business, or related field

EXPERIENCE:

• Experience in a Human Resources role

PREFERRED QUALIFICATIONS:

• Bachelor’s degree in Human Resources, Business, or related field
• Bilingual in English and Spanish (written and verbal).

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.