HR Assistant

Aston Carter; Washington; On-site; USD 38,000 - 46,000; Full time

Job summary

Aston Carter is seeking an HR Assistant to support a wide range of HR functions, including recruiting, onboarding, records management, leave administration, and compliance. This onsite role offers hands-on exposure to core HR processes and growth toward a generalist skillset with close collaboration across employees and leaders.

The position emphasizes accurate documentation, confidentiality, and professional HR service, with opportunity for development within a supportive team and structured HR

Qualifications

• Requires 1–3 years HR exposure or HR support/administration.
• Minimum 3 years of experience in Human Resources, Administration, or related field.
• Strong customer service and professional communication skills.
• Experience with front desk administration or reception in a customer-facing role.
• Knowledge of recruiting, onboarding, personnel records, HR practices, and compliance.

Responsibilities

• Coordinate recruiting activities: post openings, schedule interviews, manage communications.
• Assist onboarding: prepare paperwork, coordinate background checks, schedule orientation.
• Maintain employee files and HR records with confidentiality and accuracy.
• Support leave administration: track requests, document, coordinate with employees/supervisors (FMLA/PFML).
• Assist with L&I administration: workers' comp, Stay at Work, Retro, OSHA 300 recordkeeping.

Skills

HR support

Onboarding

Recruiting

Documentation

MS Excel

MS Office

Data entry

Confidentiality

Communication

Front desk

Organization

Education

High school diploma or GED

Associate or Bachelor's degree (HR/Business)

Tools

HRIS

QT9

Payroll systems

Excel

Outlook

Job description

Job Description

Job Title: HR Assistant

Job Description

The HR Assistant supports a wide range of human resources functions, including recruiting, onboarding, records management, leave administration, and compliance. This role provides hands‑on exposure to core HR processes and offers a strong growth opportunity for someone early in their HR career who wants to develop toward a generalist-level skillset. The HR Assistant works closely with employees and leaders, ensuring accurate documentation, timely communication, and a professional, confidential HR experience.

Responsibilities

• Coordinate recruiting activities by posting job openings, scheduling interviews, and managing candidate communications to ensure a smooth hiring process.
• Assist with onboarding activities, including preparing new hire paperwork, coordinating background checks and screenings, scheduling orientation, and ensuring all required documentation is completed accurately and on time.
• Maintain employee personnel files and HR records, ensuring confidentiality, organization, and data accuracy.
• Support employee leave administration by tracking leave requests, maintaining required documentation, and coordinating with employees and supervisors for programs such as FMLA and PFML.
• Support Labor & Industries (L&I) administration, including workers' compensation claims, Stay at Work program participation, Retro program documentation, and OSHA 300 recordkeeping.
• Administer employee training records and maintain documentation within the company’s Quality Management System (QT9).
• Support employee performance review processes and assist with other HR initiatives as needed.
• Prepare HR reports, documentation, and compliance records as requested by leadership or HR team members.
• Maintain strict confidentiality of employee information, personnel records, and sensitive HR or financial data.
• Provide front desk and HR support by delivering professional customer service to employees, applicants, and visitors.
• Perform data entry and file management tasks to keep HR information organized, accurate, and up to date.

Essential Skills

• 1–3 years of HR exposure or experience providing HR support or administration.
• Minimum of three years of experience in Human Resources, Administration, or a related field.
• Customer service skills with the ability to interact professionally with employees and visitors.
• Front desk administration or reception experience, or similar experience in a customer-facing role.
• HR support and HR administration experience, including familiarity with recruiting, onboarding, personnel records, or HR administrative processes and employment practices.
• Excellent written and verbal communication skills, with the ability to interact professionally with employees at all levels.
• Proficiency in Microsoft Excel, including working with spreadsheets and HR-related data.
• Proficiency in Microsoft Office Suite, including Word and Outlook.
• Strong data entry skills with high accuracy and attention to detail.
• File management skills to organize and maintain personnel and HR records.
• Ability to handle confidential employee and financial information with discretion.
• Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
• Self-motivation with the ability to adapt and work independently while meeting deadlines.
• High school diploma or GED.

Additional Skills & Qualifications

• Associate or Bachelor’s degree in Human Resources, Business Administration, or a related field is a plus.
• Previous front desk, reception, or customer service experience is preferred.
• Working knowledge of recruiting, onboarding, personnel records, HR administrative processes, and employment practices.
• Familiarity or exposure to leave administration programs such as FMLA and PFML is preferred.
• Familiarity or exposure to Labor & Industries (Workman’s Compensation) processes is preferred.
• Experience with HRIS, payroll, or accounting systems is a plus.
• Experience maintaining training records within a Quality Management System (such as QT9) is a plus.
• Strong attention to detail with the ability to maintain accurate records and documentation.
• Exceptional interpersonal skills with the ability to build positive working relationships across the organization.
• Ability to remain flexible and responsive in a dynamic work environment while supporting multiple HR initiatives.

Work Environment

This position is fully onsite at a facility located on E. Appleway Ave. in Liberty Lake, WA. The role follows a standard dayt