HR Assistant

Roux; Village of Islandia (NY); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with employer match

Flexible Spending Accounts

Life and disability insurance

Paid Time Off and holidays

Job summary

Roux is seeking an HR Assistant to support the daily HR Office operations in Islandia, NY. The role focuses on maintaining personnel records, onboarding, and updating internal databases while delivering excellent customer service.

The ideal candidate has HR experience, strong organizational skills, and the ability to handle confidential information with discretion. Responsibilities include supporting HR processes, maintaining employee records, and assisting with onboarding and HR communications.

Qualifications

• Minimum high school diploma; Bachelor's degree preferred.
• At least 1 year as HR Assistant or HR support; or degree in HR.
• Familiarity with Human Resources Information Systems (HRIS).
• Proficient with MS Word, Outlook, Excel, and PowerPoint; intermediate to advanced Excel preferred.
• Excellent organizational and time management skills.
• Attention to detail and pride in high quality of work product.
• Strong verbal and written communications; professional with internal customers.
• Customer service orientation with timely responses to inquiries.
• Ability to work autonomously and as a team within HR.
• Maintain discretion and confidentiality of HR data.
• Office-based 5 days per week, 8 hours per day with occasional overtime.

Responsibilities

• Provide clerical and administrative support to the HR function.
• Compile and update employee records (hard and soft copies).
• Process documentation and prepare reports on personnel activities.
• Coordinate special HR projects (meetings, training, surveys).
• Support onboarding processes for new hires.
• Handle HR inquiries and route to appropriate HR contact.
• Manage HR mailings and disseminate documents to internal contacts.

Skills

HRIS familiarity

MS Word

Outlook

Excel

PowerPoint

Organizational skills

Time management

Communication skills

Customer service

Autonomous work

Discretion/confidentiality

Education

High School diploma

Bachelor's degree preferred

Degree in Human Resources

Tools

HRIS

Job description

Position Overview

The HR Assistant will support day-to-day operations of the HR office of an environmental consulting firm based in Islandia, NY. Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding) and updating internal databases. Our ideal candidate has experience with HR procedures, can juggle various administrative tasks in a timely manner, and has a customer service orientation.

The HR Assistant will support day-to-day operations of the HR office of an environmental consulting firm based in Islandia, NY. Your main administrative duties include maintaining personnel records, managing HR documents (e.g. employment records and onboarding) and updating internal databases. Our ideal candidate has experience with HR procedures, can juggle various administrative tasks in a timely manner, and has a customer service orientation.

Position Requirements

• High School diploma required; Bachelor's degree in Human Resources preferred
• At least one year as an HR Assistant or relevant human resources/administrative support position; or Degree in Human Resources
• Familiarity with Human Resources Information Systems (HRIS)
• Proficient with MS Word, Outlook, Excel, and PowerPoint; intermediate to advanced skills in Excel preferred
• Excellent organizational and time management skills
• Excellent attention to detail and pride in high quality of work product
• Strong verbal and written communications skills, with ability to communicate professionally and courteously with internal customers
• Possess a customer service orientation which requires timely responses to all employee inquiries and contributing towards the solution of any obstacles that arise
• Ability to work autonomously on tasks assigned by supervisor or HR Director while also functioning as a team player within the HR group
• Ability to maintain discretion and confidentiality of HR and medical related data
• Ability to work in the office 5 days per week, 8 hours per day with occasional overtime

Essential Duties

• Provide clerical and administrative support to the Human Resources function
• Compile and update employee records (hard and soft copies), which includes scanning documents into electronic employee files and organizing electronic files
• Process documentation and prepare reports relating to personnel activities (training, performance evaluations, etc.)
• Coordinate special HR projects (meetings, training, surveys, etc.)
• Support onboarding processes of newly hired employees
• Receive employee requests regarding human resources issues and employment rules and promptly relay to the appropriate internal HR contact for resolution
• Handle all HR mailings and receive/disseminate all incoming HR mail to the appropriate internal contact

Roux is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Roux will take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, or to perform the essential functions of the position, please contact [e-mail] .

Hourly Salary Range: $24-26 per hour. This hourly rate range is based on what Roux in good faith believes it might pay at the time of posting for this position and for this geographic location. Actual compensation may vary based on job-related factors such as relevant work experience, market conditions, education/training, certifications, skill sets, and internal equity.

Roux offers a comprehensive benefits package for this position including:

• Medical, dental, and vision care coverage for employees and eligible dependents
• 401(k) profit sharing plan with employer match
• Flexible Spending Accounts
• Company paid life insurance and disability insurance
• Supplemental life, long-term care, accident, critical illness, and hospital indemnity insurance
• Employee Assistance Program
• Paid Time Off including holidays, vacation, and sick leave
• Paid Parental Leave