HR Assistant

Dowbuilt; Seattle (WA); On-site; USD 39,950 - 48,216; Full time

Benefits offered by this job

100% paid medical, dental, vision insurance

401(k) retirement savings plan

8 paid holidays

Education reimbursement

Dog-friendly offices

Discretionary bonus

Job summary

Dowbuilt is seeking a Payroll/HR Assistant to enhance payroll and HR operations, ensuring compliance while providing excellent service. The position includes onboarding new hires, maintaining employee records, and assisting with payroll tasks. Candidates should have 1-2 years of relevant experience, be proficient in MS Office Suite, and demonstrate a commitment to diversity and inclusion.

The role offers competitive pay, comprehensive benefits, and opportunities for professional growth within a supportive team environment.

Qualifications

• 1-2 years of accounting and/or data entry experience required.
• Experience with payroll, HRIS and benefit admin systems preferred.
• Bilingual English/Spanish preferred.
• Exceptional organization with high attention to detail.
• Operate with a high level of integrity and emotional intelligence.

Responsibilities

• Set up new hires and terminate separated employees.
• Conduct annual I-9 audits and maintain employee records.
• Assist with payroll processing and HR communications.
• Schedule meetings and coordinate events.
• Travel occasionally for training and team meetings.

Skills

Accounting/data entry experience

Payroll knowledge

Bilingual English/Spanish

Proficiency with MS Office Suite

Web-based solutions experience

Organizational skills

Interpersonal skills

Discretion and confidentiality

Team player

Integrity and emotional intelligence

Tools

ADP Workforce Now

BambooHR

Employee Navigator

Smartsheet

Egnyte

Slack

Job description

We’re hiring a HR Assistant to support the delivery of accurate, timely, and compliant payroll and HR operations while providing responsive customer service to employees across the organization. This role performs administrative and coordination activities related to payroll processing, onboarding and offboarding, and HR systems maintenance. As a member of the People team, the Payroll/HR Assistant contributes to the company’s commitment to operational excellence and a positive employee experience in support of the company’s “Best People, Best Work” philosophy.

WHAT YOU’LL DO

As a HR Assistant, you’ll be responsible for:

Onboarding/Offboarding

• Set up new hires and terminate separated employees in all HR systems and platforms.
• Report new hire to DSHS multistate system.
• Review and complete employee I-9’s in EMPTrust and conduct annual I-9 audits.
• Adjust the status of recently separated employees in HRIS and payroll systems.
• Collaborate with Field Ops team on HR vehicle management tasks: Provide related policy signoffs, and filing accident reports
• Assist with return of company property
• Maintain employee records in HRIS system(s).

Other Administrative

• Set up mail merges and coordinate companywide HR employee communications
• Assist with presentations and updating organizational charts
• Administer HR texting platform
• Schedule meetings as requested
• Other duties as assigned and business needs require.

TRAVEL

Occasional travel to regional offices and sites for events, training and team meetings is required. Less than 10% of time.

WHAT YOU NEED TO SUCCEED

To be successful as a Dowbuilt Payroll/HR Assistant you’ll need:

• 1-2 years of accounting and/or data entry experience required
• Experience with payroll, HRIS and benefit admin systems (ADP Workforce Now, BambooHR, Employee Navigator preferred)
• Bilingual English/Spanish preferred.
• Demonstrate and support a culture of diversity, equity, and inclusion
• Proficiency with MS Office Suite required
• Experience with web-based solutions such as Smartsheet, Egnyte, Slack preferred
• Exceptional organization and high attention to detail with dedication to follow-through
• Effective in building understanding and creating trust among employees and managers at every level of the business
• Demonstrate discretion and treat all employee and proprietary company information as strictly confidential
• Be a team player with a positive attitude
• Operate with a high level of integrity and emotional intelligence
• U.S. work authorization

WHAT WE OFFER

We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life:

• Competitive pay commensurate with skills and experience
• 100% paid medical, dental, vision, and basic life insurance for full-time employees (35% Medical coverage and 30% Dental + Vision for dependents), first of the month following DOH
• 401(k) retirement savings plan with employer profit sharing contribution
• Company-paid short-term disability policy for all full-time employees
• 8 paid holidays each year, no waiting period
• Paid Time-Off (PTO) Hourly/Non-Exempt employees earn 1 hour of PTO per 30 hours worked.
• Mentorship and career development opportunities
• Education reimbursement
• Dog-friendly offices and casual dress environment
• Discretionary bonus

The base pay range for this position is $29.00-$35.00 per hour. Actual compensation within this range will be determined based on factors including, but not limited to, relevant experience, skills, education, certifications, geographic location, and internal equity. New hires typically start below the midpoint of the range, with the opportunity for growth and advancement over time.

WHO WE ARE

Dowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting‑edge, innovative, never‑been‑done‑before residential projects and home service—all of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as Architectural Digest, Architectural Record, and Dwell.

The Dowbuilt culture is one of care—care for our employees, clients, and the talented craftspeople we partner with—resulting in care for the incredible designs we bring to life.

HOW YOU'LL GROW

We’re committed to investing in our team members’ ongoing professional development. At Dowbuilt, we want everyone to have equal opportunity to play to their strengths, fill gaps in knowledge, and grow professionally. We believe that effective career development requires two-way, open communication between employee and manager. Expectation setting happens on both sides, along with support, mentorship, and goal setting at regular intervals. Find out where your career will take you at Dowbuilt.

Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.