HR Assistant

Serene Health; San Diego (CA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Benefits

401(k) after 1 year

Paid Vacation and Sick Leave

Paid Holidays

Employee Assistance Program

Flexible Spending Accounts

Company Discount Program

Short & Long-Term Disability

Job summary

Optima Medical Management Group, including Serene Health and other divisions, seeks an HR Assistant to support daily HR operations. You will manage HR data, ensure compliance, and deliver excellent service to employees.

This is an excellent entry path for advancing a career in human resources. Responsibilities include document prep, onboarding, background checks, and training tracking, with a focus on confidentiality and accuracy in HR systems.

Qualifications

• Bachelor's degree required, in Human Resources, Business Administration, or related field.
• Minimum 1 year of HR coordinator/assistant/administrative experience.
• Familiarity with HR best practices, employment laws, and regulations.

Responsibilities

• Assist in preparing and maintaining HR documents (records, new hire paperwork) with confidentiality.
• Maintain employee files and update digital records to ensure accuracy.
• Support onboarding: offer letters, orientations, required paperwork.

Skills

Problem-solving

Detail-oriented

Communication

Organizational skills

Education

Bachelor's degree in HR/Business/related field

Tools

MS Office

HRIS systems

Job description

Empowering Wellness, Transforming LivesOptima Medical Management Group is dedicated to enhancing the quality of life by promoting wellness. At Optima MMG and all of its divisions: Serene Health, Community Support, and American TrueCare, our mission is to provide comprehensive support and care that not only addresses immediate concerns but also fosters long-term well‑being.

Empowering Wellness, Transforming LivesOptima Medical Management Group is dedicated to enhancing the quality of life by promoting wellness. At Optima MMG and all of its divisions: Serene Health, Community Support, and American TrueCare, our mission is to provide comprehensive support and care that not only addresses immediate concerns but also fosters long-term well‑being.As pioneers in the field, we aspire to lead in member care outcomes and set new standards for excellence and innovation. We are committed to empowering our members to achieve self‑sufficiency in health, creating a ripple effect that strengthens families and communities.Our work culture at Optima MMG is built on pride, passion, and a collective commitment to making a positive difference in people's lives. Our team members are dedicated problem‑solvers who bring their unique skills and perspectives to the table. We believe that by fostering a collaborative and supportive environment, we can unlock the full potential of our team and, in turn, provide the best possible care to our members.A career at Optima MMG is an opportunity to be part of a dynamic and forward‑thinking organization. We encourage continuous learning and professional growth, providing our employees with access to industry experts, cutting‑edge technologies, and a supportive community that values each individual's contributions. Join us on this journey to not only advance your career but to be a driving force in transforming lives and communities through passionate and fulfilling work!

Job Summary:

We are seeking a detail‑oriented, organized, and proactive HR Assistant to join our team. As an HR Assistant, you will support the day‑to‑day operations of the HR department, with a focus on HR data management, compliance, ensuring smooth HR processes and providing excellent service to employees. This is an excellent opportunity for individuals interested in developing their career in human resources.

Responsibilities:

• Assist in preparing and maintaining HR-related documents, such as employee records, new hire paperwork, and other HR documentation while ensuring confidentiality and accessibility.


• Maintain employee personnel files, updating employee digital files and databases, and ensure records are accurate and up to date.


• Support the onboarding process for new hires, including preparing offer letters, conducting orientations, and ensuring all necessary paperwork is completed.


• Conduct background checks and drug screenings for new hires in accordance with company policies and regulatory requirements.


• Serve as a point of contact for HR-related inquiries from employees, providing timely and accurate information or escalating issues as needed.


• Assign required trainings to new hires and track completion status, ensuring compliance with company training standards.


• Assist in maintaining and updating HR software, employee databases, and filing systems.


• Collaborate with HR team members to support various projects and initiatives as needed.


• Perform additional duties as assigned.

Education and Experience:

• Bachelor's degree required. Preferred study in Human Resources, Business Administration, or related field.


• Minimum 1 year of experience as an HR coordinator, HR assistant, or related HR administrative experience.


• Familiarity with HR best practices, employment laws, and regulations.

Required Skills/Abilities:

• Exceptional problem‑solving and detail‑oriented skills and proactive with ability to work independently.


• Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.


• Excellent organizational and time management skills; able to prioritize tasks and meet deadlines.


• Proficiency in MS Office and experience. Proficient with HRIS systems preferred.


• Ability to maintain confidentiality and handle sensitive information with discretion and integrity.

Physical Requirements:

• Prolonged periods of sitting at an office desk on the computer.


• Lifting: Able to lift up to 15lbs.

Pay range: $23 USD - $28 USD

Benefits

Our full‑time employees are eligible for the following benefits enrollment after 60 days of employment:

• Medical, Dental, & Vision Benefits: We have various insurance options for you and your family.


• Short & Long‑Term Disability Benefits: Protection when you need it most.


• Voluntary Accident, Voluntary Critical Illness, and Voluntary Hospital Indemnity Plans: Added security for you and your loved ones.


• Flexible Spending Accounts: Manage your finances with flexibility.


• Employee Assistance Program (EAP): Support when life throws challenges your way.


• 401(K): Building your financial future with us. Effective after 1 year of employment.


• Paid Vacation and Sick Leave: Flexibility for the planned and unplanned.


• Paid Holidays: Quality time to enjoy celebrations.


• Employee Referral Program: Share the opportunities and reap the rewards.


• Company Discount Program: Enjoy savings on everyday expenses and memberships.

Equal Employment Opportunity

Optima Medical Management Group and its divisions are an Equal Opportunity Employer. Optima MMG is committed to providing employment opportunities for all qualified candidates without discrimination on the basis of race, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, disability, marital status, veteran status, or any other characteristic protected by federal, state or local laws. Optima MMG is committed to providing reasonable accommodation for individuals with disabilities.

Pre-Employment

Optima Medical Management Group is a drug‑free workplace. Employment is contingent upon a successful pre‑employment drug screening and background check.