HR Assistant

Jack Hughston Memorial Hospital; Phenix City (AL); On-site; USD 32,000 - 42,000; Full time

Job summary

Jack Hughston Memorial Hospital in Phenix City, AL seeks an Administrative Support Specialist for the HR Department. You will greet guests and staff at the HR location and assist with recruitment, scheduling and interviewing; create reports for HR leadership; and manage filing and 90‑day assessments with timely follow‑through.

The role requires 1 year of clerical/administrative experience, a High School Diploma, and proficiency with Microsoft Office.

Qualifications

• 1 year of clerical/administrative experience required.
• Must be detail oriented and highly organized.
• Must be able to work independently and handle multiple tasks.

Responsibilities

• Greet guests, visitors, and employees at HR location.
• Assist recruitment: calls, scheduling interviews, conducting interviews as needed.
• Create HR reports for leadership/administration.
• Manage 90‑day assessments and calendar invites; notify HR Manager of issues.
• Audit and distribute HR mail daily; file maintenance and organization.
• Coordinate new hire orientation packets and onboarding compliance.
• Audit new hire files post onboarding and maintain records in HR filing system.
• Support HR events and special projects as needed.
• Serve as gatekeeper, routing questions to appropriate HR personnel.

Skills

Clerical/Administrative experience

Independent worker

Detail oriented

Education

High School Diploma

Tools

Microsoft Word

PowerPoint

Excel

Job description

Responsible for performing timely and accurate administrative support for Hughston HR Department.

POSITION RESPONSIBILITIES

• Complete assignments as instructed.
• Responsible for greeting all guests, visitors, employees, etc. at HR location (secure door).
• Assist recruitment as needed with making calls, scheduling interviews, performing interviews etc.
• Create reports as needed for HR Leadership/Administration.
• Manage the 90 day assessment; sends calendar invites to managers; ensure completed timely (competency included if needed). Notify HR Manager of outstanding issues.
• Responsible for collecting and distributes HR mail each morning to appropriate party.
• Assist HR department with coordinating clinic special events/clinic celebrations, employment related events, special projects as needed.
• Responsible for managing all HR filing; ensuring files are kept up to date, and file area is organized. All records should be promptly filed in appropriate location (hire/term).
• Responsible for the employee bulletin board compliance process at each facility. Each board must be kept up to date ensuring federal and state compliance (includes W/C information/panel of physicians).
• Coordinate New Hire Orientation packets. Inform HR Manager of outstanding items timely.
• Responsible for auditing all new hire files once onboarding has been completed.
• Ensure accuracy by completing constant file audits with appropriate follow through.
• Work with all new hires to complete any (outstanding) required pre-hire and new hire paperwork.
• Complete annual MVR on Hughston employees (per position).
• Serve as departmental gatekeeper, directs questions to appropriate party for resolution.

POSITION REQUIREMENTS

Experience:

Required:

• One (1) year prior Clerical/Administrative experience.

Preferred:

• Medical Office experience.

Education:

Required:

• High School Diploma or equivalent.

Special Qualifications:

Required:

• Valid Driver’s License and satisfactory motor vehicle record (MVR) may be required.
• Must have knowledge of Microsoft Office suite (Word, PowerPoint, and Excel).
• Must be able work independently.
• Must be detail oriented and have excellent organizational ability.
• Must perform work timely and accurately.
• Must be able to work in stressful situations.
• Must use good judgment in performance of daily duties and tasks.

The Hughston Clinic, The Hughston Foundation, The Hughston Surgical Center, Hughston Clinic Orthopaedics, Hughston Medical, Hughston Orthopaedics Trauma, Hughston Orthopaedics Southeast and Jack Hughston Memorial Hospital participate in E-Verify. This company is an equal opportunity employer that recruits and hires qualified candidates without regard to race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.